Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, June 26, 2007
7:30 p.m. 
Southern Human Services
2501 Homestead Road    
Chapel Hill, NC
    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/Resolutions/Special Presentations

a.      Resolution of Commendation to the Master Aging Plan Task Force  APPROVED

The Board will consider a resolution commending the Master Aging Plan Task Force on the completion of  the five year plan update that was presented to the Board of County Commissioners on May, 3, 2007 and adopted on May 15, 2007 and authorize the Chair to sign.  

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from April 30 and May 3, 8, 15, 2007 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Workforce Development Board - Reappointment APPROVED

The Board will consider making one reappointment to the Workforce Development Board. 

c.       Property Tax Releases APPROVED

The Board will consider adopting a resolution to release property values related to two (2) requests for property tax release in accordance with N.C. General Statute 105-381. 

d.      Property Tax Refunds APPROVED

The Board will consider adoption of a refund resolution related to three (3) requests for property tax refund in accordance with N.C. General Statute 105-381. 

e.      Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 93 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

f.        Commission for Women (CFW) Bylaws Amendment DEFERRED

The Board will consider reviewing and/or amending the Commission for Women's Bylaws to include a mission statement and other minor changes for the purpose of clarification. 

g.      Contract with UNC School of Dentistry and Health Department for Services of a Dentist APPROVED

The Board will consider approving a contract for the provision of dental clinical services for the Health Department by a UNC School of Dentistry faculty member and authorize the Manager to execute and sign the final contract pending final review by staff and the County Attorney. 

h.      Contract Renewal with UNC Family Medicine and Health Department APPROVED

The Board will consider renewing a contract with UNC Family Medicine and Health Department for Physician Services and authorize the Chair to sign pending approval of the FY 2007-08 budget and County Attorney review. 

i.        EMS Medical Director Contract Renewal APPROVED

The Board will consider renewing a contract between Orange County and the UNC Department of Emergency Medicine concerning medical direction of Orange County's Emergency Medical Services (EMS) program and authorize the Chair to sign. 

j.        Defibrillator Maintenance and Support Contract APPROVED

The Board will consider entering into a continuation contract for annual maintenance and support of equipment used as part of the County's Emergency Medical preparedness and response activities and authorize the Purchasing and Central Services Director to sign upon review by the County Attorney. 

k.      Lease Renewal: Parks Operations Base, 503 Cornerstone Court, Hillsborough APPROVED

The Board will consider renewing a lease with JCBH Properties, LLC, Hillsborough, North Carolina for an approximately 4,000 square foot building for continued use as the parks operations base and authorize the Chair to sign. 

l.        Central Recreation Restroom and Accessibility Renovations APPROVED

The Board will consider authorizing a contract for completion of the Central Recreation restroom renovations and accessibility elements for an amount of $249,843 and authorize the Purchasing Director to execute paperwork as required. 

m.    Tennis Court Joint Use Agreement APPROVED

The Board will consider a proposed Joint Use Agreement between the Orange County Board of Education and the Orange County Board of Commissioners for the use of the Tennis Courts at Orange High School and authorize the Chair to sign. 

n.      Proposed Revision to Personnel Ordinance - Article VI, Section 1.0 Worker's Compensation Leave APPROVED

The Board will consider a proposed revision to the Orange County Personnel Ordinance, Article IV, Section 1.0 Worker's Compensation Leave and authorize the Manager to develop rules and regulations to carry out this section of the Personnel Ordinance. 

o.      Agreement Renewal with Respite Care Providers and the Department on Aging APPROVED

The Board will consider authorization to renew agreements with respite care providers with the Department on Aging and authorize the Chair to sign. 

p.      Bid Award: West Ten Soccer Field Fencing APPROVED

The Board will consider awarding a bid to Prince Fencing Company of Durham, North Carolina for an amount not to exceed $115,520 for construction of fencing at the West Ten Soccer Complex (Phase I of the project) and authorize the Purchasing Director to execute the paperwork as may be required. 

q.      Contract with Corley Redfoot Zack for Engineering and Design Services for Fairview Community Park TABLED

The Board will consider authorizing the Chair to execute a contract with Corley Redfoot Zack for park pre-construction design and engineering services to secure permits, conduct engineering work, and create construction drawings and specifications for bid documents for Fairview Community Park and authorize the Chair to sign subject to final review by staff and the County Attorney. 

r.       Consultant Services to Determine Topographic Elevation Data APPROVED

The Board will consider authorizing the expenditure of funds to complete land surveying required for floodplain elevation certificates. 

s.       Consultant Services, Clarion Associates - Comprehensive Plan Update APPROVED

The Board will consider a contract with Clarion Associates to provide services during Phase II of the Comprehensive Plan Update process and authorize the Chair to sign. 

t.        Legal Advertisement for Quarterly Public Hearing - August 27, 2007 APPROVED

The Board will consider the legal advertisement for items to be presented at the Board of County Commissioners/Planning Board Quarterly Public Hearing scheduled for August 27, 2007. 

u.      US 70/Cornelius Street Corridor Strategic Plan APPROVED

The Board will consider approval of the Draft US 70/Cornelius Street Corridor Strategic Plan presented at the May 21, 2007 Quarterly Public Hearing. 

v.      Chapel Hill Joint Planning Transition Area Zoning Atlas Amendment - Homestead Twin Towns (JPA-CH-Z-1-07) APPROVED with CHANGES

The Board will consider approval of a petition presented at the April 26, 2007 Joint Planning Area Public Hearing to rezone 21.5 acres at the southwest corner of Homestead Road and Seawell School Road. 

w.     Schools Adequate Public Facilities Ordinance (SAPFO) - Approval of Annual 2007 Report APPROVED

The Board will consider approving the 2007 SAPFOTAC Report related to various aspects of Orange County Schools (OCS) and Chapel Hill-Carrboro City Schools (CHCCS), as outlined in the draft Annual Report of the SAPFO Technical Advisory Committee and the incorporated forms. 

x.      Approval of Financing Arrangement for Efland Volunteer Fire Company, Inc. to Purchase a Fire Engine Truck APPROVED

The Board will consider approving a request from Efland Volunteer Fire Company, Inc. to enter into a financing arrangement to purchase a fire truck and authorize the Chair to sign. 

y.      NC State Firemen's and Rescue Squad Annual Certification Roster APPROVED

The Board will consider approving the certification requirements for the fire marshal and assistant fire marshal to participate in the North Carolina State Firemen's Association for the year 2006 and authorize the Chair to sign. 

z.       Authorization for Emergency Services to Apply for 2007 COPS Technology Grant with the City of Durham APPROVED

The Board will consider authorizing the Division of Emergency Services to apply for Interoperable Communications Equipment as a sub-applicant from the City of Durham. 

aa.  Pyrotechnics Permit - Orange Speedway APPROVED

The Board will consider approving a pyrotechnics permit for Orange County Speedway for July 7, 2007 and authorize the staff to execute permits as needed. 

bb.  Contract Approval: Construction Materials Testing and Observation Services for Justice Facilities Expansion Project APPROVED

The Board will consider approving a contract with Summit Engineering, Hillsborough, North Carolina to perform construction materials testing and construction observation in conjunction with the Justice Facilities Expansion Project and authorize the Manager to sign. 

cc.   9-1-1 Center Authorization for Construction-Manager-at-Risk APPROVED

The Board will consider authorizing the upfit of the proposed 9-1-1 Center at 510 Meadowlands Drive, Hillsborough using the Construction Manager at Risk (CMAR) method of contracting. 

dd.  County Campus Approval of Purchase Agreement and Construction Manager at Risk Contract APPROVED

The Board will consider approving a Purchase Agreement(s) and Construction Manager at Risk (CMAR) agreement(s) associated with the purchase and construction of facilities on the county campus off of West Margaret Lane, Hillsborough and authorize the Chair to sign.   

ee.  Authorization for Manager to Contract with a Personnel Search Firm(s) During BOCC Summer Break APPROVED

The Board will consider authorizing the Manager to contract with a personnel search firm(s) during the Board of County Commissioners' summer recess from June 27 until August 21, 2007 for the vacant Emergency Services Director position and the vacant Economic Development Director position. 

ff.     Resolution in Opposition of House Bill 1587 - The Local Government Fair Competition Act APPROVED

The Board will consider a resolution opposing House Bill 1587 - The Local Government Fair Competition Act and authorize the Chair to sign.   

gg.  Budget Amendment #14   APPROVED

The Board will consider approving budget, school and county capital project ordinance amendments for fiscal year 2006-07. 

5.  Public Hearings

a.      North Carolina Department of Transportation, Rural Operating Assistance Program (ROAP) and Supplemental ROAP Grant Application for FY 2007/2008 APPROVED

The Board will conduct a public hearing for the NCDOT Rural Operating Assistance Program (ROAP) and to approve the annual FY 2007-2008 ROAP grant application including supplemental request and authorize the Chair to sign. 

6.  Regular Agenda  

a.      Approval of Fiscal Year 2007-08 Budget Ordinance, Capital Project Ordinances, and Grant Project Ordinances   (this is a large, 18MB file)  APPROVED

The Board will consider adopting the County's budget ordinance, School and County capital project ordinances, and County grant project ordinances for fiscal year 2007-08. 

b.      Acceptance of Grant from the NC Parks and Recreation Trust Fund for Northern Park APPROVED

The Board will consider accepting a $500,000 state grant from the NC Parks and Recreation Trust Fund for construction of Northern Park (also known as Cedar Grove Park) and authorize the Chair to sign subject to final review by staff and the County Attorney. 

c.      Bid Award for Northern Park, Phase I APPROVED

The Board will consider awarding a bid and approving a contract with Faulconer Construction in an amount not to exceed $1,547,149 for construction of the major elements of Northern Park (also known as Cedar Grove Park) and authorize the Chair to sign.  

d.      Orange County Housing Bond Program Policy Amendment APPROVED

The Board will consider a proposed amendment to the Orange County Housing Bond Policy from the Orange Community Housing and Land Trust organization. 

e.      Draft Comments - Proposed Jordan Lake Nutrient Management Rules APPROVED

The Board will consider draft comments on the proposed Jordan Lake Nutrient Management rules, to be presented for public comment this summer, for submittal to the N.C. Environmental Management Commission. 

f.       Six-Month Development Moratorium in the Carrboro Northern Study Area APPROVED with CHANGES

The Board will receive the Planning Board's recommendation on a proposed six-month moratorium on residential development in the Joint Planning Transition Area portion of the Carrboro Northern Study Area and consider a resolution of adoption. 

g.      Potential Policy Regarding a Requirement that County Department Heads Reside Within the County NO POLICY CHANGE

The Board will consider providing direction to the County Manager regarding the development of a potential policy requiring newly hired County department heads to reside within the County. 

7.  Reports

a.     Historic Rogers Road Community Enhancement and Monitoring Task Force - Interim Report REPORT RECEIVED

The Board will receive an update on the Historic Rogers Road Community Enhancement and Monitoring Task Force activities to date. 

b.     Status Report: Orange County Government Access Television, Channel 265 REPORT RECEIVED

The Board will receive a status report on the operations and management of Orange County Government Access Television, Channel 265. 

8.  Board Comments

9.  County Manager's Report

10.  Appointments

a.      Affordable Housing Advisory Board - New Appointments APPROVED

The Board will consider making new appointments to the Affordable Housing Advisory Commission. 

b.      Economic Development Commission - New Appointments APPROVED

The Board will consider making new appointments to the Economic Development Commission. 

c.      Human Relations Commission - New Appointments APPROVED

The Board will consider making new appointments to the Human Relations Commission. 

d.      Human Services Advisory Board - New Appointment APPROVED

The Board will consider making one reappointment to the Human Services Advisory Commission. 

e.      Sportsplex Community Advisory Committee - New Appointment  APPROVED

The Board will consider making one appointment to the Sportsplex Community Advisory Committee. 

11.  Closed Session

"To consider and give instructions to the County Attorney concerning the handling of the case of Christopher Road Realty, Inc. vs. Orange County Board of Adjustment, Orange County Superior Court File No. 06 CVS 1489, pursuant to N C Gen Statute Section 143-318.11(a)(3)."

12.  Information Items

13.  Adjournment