Orange County Board of Commissioners
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Note: Background Material on all abstracts available in the Clerk's Office
COMPLIANCE WITH THE "AMERICANS
WITH DISABILITIES ACT" - Interpreter services and/or
special sound equipment are available with prior notice. If you need this assistance, call
the County Clerk's office at 732-8181, ext. 2130. If you are disabled and need
assistance, contact the ADA Coordinator at extension 2300 or TDD#
BACKGROUND INFORMATION ON AGENDA
ITEMS - is
available in the Clerk's office and complete copies of agenda material are
located at the Orange County Library in Hillsborough and the Chapel Hill
Library in Chapel Hill.
Additions or Changes to the Agenda
The Board of Commissioners pledges to the
citizens of Orange County its respect. The Board asks its citizens to
conduct themselves in a respectful, courteous manner, both with the Board
and with fellow citizens. At
any time should any member of the Board or any citizen fail to observe
this public charge, the Chair will ask the offending person to leave the
meeting until that individual regains personal control. Should decorum
fail to be restored, the Chair will recess the meeting until such time
that a genuine commitment to this public charge is observed.
All electronic devices such as cell phones, pagers, and computers should
please be turned off or set to silent/vibrate.
(We would appreciate you signing the pad ahead of time so that you are not overlooked.)
a. Matters not on the Printed Agenda
b. Matters on the Printed Agenda
(These matters will be
considered when the Board addresses that item on the agenda below.)
Proclamations/ Resolutions/ Special Presentations
The Board will consider a resolution recognizing Barbara Baker, retiring Vice President of Student Support Services for Durham Technical Community College, for service to Orange County and the local community.
b. 2006-2007 Comprehensive Annual Financial Report (CAFR) REPORT RECEIVED
The Board will receive the Comprehensive Annual Financial Report (CAFR) and SportsPlex Report for the fiscal year ended June 30, 2007.
b-1. Resolution Recognizing Ken Chavious APPROVED
The Board will consider a resolution authorizing Orange County's purchase of approximately 145 acres of land from Fred M. Kirby for a future Northeast Orange district park site subject to a conservation easement on the property granted to Triangle Land Conservancy or granted to another qualified conservation organization and authorize the Chair to sign, subject to final review by staff and the County Attorney.
The Board will receive the final feasibility study report for the Regional Value Added Shared Use Process Center and consider scheduling a work session to discuss the findings.
e. Presentation of Orange County Schools 2008-18 Unfunded Capital Needs REPORT RECEIVED
The Board will receive a
presentation of Orange County Schools 2008-18 Unfunded Capital Needs.
a. Minutes APPROVED
The Board will consider correcting and/or approving the minutes from the November 13, 2007 joint meeting with the Board of Health and the 7:30 p.m. Work Session as submitted by the Clerk to the Board.
Appointments - None
c. Motor Vehicle Property Tax Release/Refunds APPROVED
The Board will consider adoption of a refund resolution related to 54 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes.
The Board will consider approving a new fee for occlusal guards and adjustment in one current fee for the Health Department.
The Board will consider giving approval to negotiate with Property Information Management System software vendors and related consultants for project management and specialized legal counsel in order to develop a contract proposal for implementation of a new land records and property taxation system.
The Board will consider adopting a Residential Anti-Displacement and Relocation Assistance Plan for Orange County.
g. Impact Fee Reimbursement APPROVED
The Board will consider approving the impact fee reimbursement request from Habitat for Humanity of Orange County, NC, Inc. for $21,000 for seven new homes.
h. CJPP 2007-2008 Service Continuation Contracts APPROVED
The Board will consider approving contracts for the continuation of services provided through the NC Criminal Justice Partnership Program and authorize the Chair to sign subject to final review by staff and the County Attorney.
i. West Ten Soccer Center Phase II Contract Award APPROVED
The Board will consider awarding a bid and approving a contract to Brooks Construction in an amount not to exceed $1,660,933 for Phase II construction of the West Ten Soccer Center; and authorize the Chair to sign.
The Board will consider approving an agreement with Leading and Governing Associates for training and facilitation services associated with the County Commissioner retreat and Department Director training; and authorize the Manager to execute the agreement.
The Board will consider approving contracts with Brockwell and Associates, Inc. in the amount of $249,235 and Engineered Designs, Inc. in the amount of $148,571 for work associated with the design of the office and library buildings on the expanded County campus in downtown Hillsborough; and authorize the Chair to sign.
Additional document - Contract (14 MB)
The Board will consider approving the Construction Manager at Risk agreement, including the Guaranteed Maximum Price, with Resolute Building Company for the upfit of the Emergency Services Facility at 510 Meadowlands Drive, Hillsborough; and authorize the Chair to sign.
m. SportsPlex Facility Management Agreement APPROVED
The Board will consider renewing an agreement with Recreation Factory Partners, Inc. to provide facility management for the Triangle SportsPlex; and authorize the Chair to sign, contingent upon attorney review.
The Board will consider authorizing the use of space at the Northside facility as program space for KidsCope; and authorize the manager to negotiate and execute the agreement.
o. FY 2007-08 Budget Amendment # 5 APPROVED
The Board will consider approving budget and grant project ordinance amendments for fiscal year 2007-08.
The Board will consider making a recommendation to the North Carolina Department of Transportation concerning a petition to add roads within the Charles' Woods Subdivision to the State Maintained Secondary Road System.
The Board will receive an update of the SGRC/TDR consultant work and consider a contract amendment.
The Board will consider approving the salary of the new Orange County Elections Director.
The Board will consider approval of a sanitary sewer easement to the granted to the Orange Water and Sewer Authority (OWASA) for future sewer service around the new Chapel Hill Carrboro City Schools Elementary School #10 site; and to consider approval of a cost-share agreement between Orange County, M/I Homes and Priority Development for sewer extension construction and authorize the County Manager to execute the agreement.
The Board will consider authorizing staff to make grant applications to the North Carolina Agricultural Development and Farmland Preservation Trust Fund by the December 14, 2007 deadline.
v. County Manager's Salary APPROVED
w. Change in BOCC Regular Meeting Schedule for 2008 APPROVED
x. Change in BOCC Regular Meeting Schedule for 2008 APPROVED
y. Safe Routes to School Action Plan Application APPROVED
a. Landfill Gas Recovery Process Options DEFERRED
The Board will consider additional information needed to evaluate the proposed options for developing a gas recovery project at the Orange County Landfill.
The Board will consider authorizing the Manager to enter into an agreement with Corley Redfoot Zack in and amount not to exceed $14,700 for space planning services associated with the Link Center remodeling project that will occur following the opening of the new county campus buildings in 2008; and exempt this project from the qualifications-based selection process as allowed by G.S. 143-64.32
The Board will consider approval of November 15, 2007 membership an capacity numbers for both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2008 SAPFO Technical Advisory Committee Report and authorize the Chair to sign.
The Board will review the
results of the land surveying for the floodplain elevation certificates
surveying project and consider authorizing staff to proceed with a FEMA
Hazard Mitigation Grant Program.
a. Recreation and Parks Facility Use Policies DISCUSSED
The Board will consider
policies associated with use of recreation and parks facilities and
The Board will receive a brief
presentation from staff and Roger Waldon, Clarion Associates, on the
status of the Comprehensive Plan Update and proved an opportunity for the
Board of County Commissioners to ask questions and provide feedback.
County Manager's Report
The Board will consider making
a new appointment to the Chapel Hill/Orange County Visitors Bureau.
Closed Session - NONE
Orange County water supply
reservoir water levels
as of 1:00 PM, Thursday, December 6, 2007
Fork Reservoir (as
Reservoirs (as of
Weather Service/NOAA Regional Precipitation data (as
above [+] or below [-] normal)
-8.75" since January 1, 2007
-11.90" since January 1, 2007
Please note that the rainfall deficits noted above show only
deficits from January 2007, and do not reflect deficits that remained at
the end of preceding years. USGS
ground water specialists and hydrogeologists recently speculated that
North Carolina as a whole needs 30 to 40" of rainfall by April 2008 to
break the drought.
The NC Drought Management Advisory Council drought map, updated
November 27, 2007, indicates that the entirety of Orange County lies
within the area characterized as experiencing "exceptional drought"
(the most severe drought classification used.
Given that: 1) Orange Alamance's
withdrawals are now averaging well below historical levels (averaging
approximately 130,000 gallons per day); 2) Piedmont Minerals withdrawals
are but a tiny fraction of its historical levels of withdrawal; and 3)
Hillsborough has been releasing well above its minimum required release,
the water level at Lake Orange - though quite low - is well above what
might be expected with the current drought situation.