Regular Meeting
Tuesday, February 19, 2008
7:30 p.m. 
Southern Human Services Center
2501 Homestead Road    
Chapel Hill, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      Presentation of 2007 Community Health Assessment Results APPROVED

The Board will receive the results of the 2007 Community Health Assessment. 

b.      Resolution Acknowledging February 26, 2008 as "Spay Day USA" APPROVED

The Board will consider a resolution declaring February 26, 2008 as "Spay Day USA" in Orange County and authorize the Chair to sign. 

c.       Resolution Celebrating the Centennial of the North Carolina Association of County Commissioners APPROVED

The Board will consider a resolution celebrating the Centennial of the North Carolina Association of County Commissioners and authorize the Chair to sign. 

d.       Resolution Regarding Regional Value-Added Shared Use Food & Agricultural Processing Center  APPROVED with CHANGES

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from December 11, 2007, January 15 (5:30 p.m. and 7:30 p.m.) and 16, 2008 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Carrboro Northern Transition Area Advisory Committee - Reappointment APPROVED

The Board will consider making a reappointment to the Carrboro Northern Transition Area Advisory Committee. 

c.       Jail Inspection Report APPROVED

The Board will receive the jail inspection report for January 28, 2008 from the North Carolina Department of Health and Human Services. 

d.      Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 52 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

e.      NC State Firemen's and Rescue Squad Annual Certification Roster APPROVED

The Board will consider approving the certification requirements for the fire marshal and staff to participate in the North Carolina State Firemen's Association for the year 2007 and authorize the Chair to sign. 

f.        Encroachment Agreement for County Campus Network Fiber Connection APPROVED

The Board will consider approving a Two Way Right of Way Encroachment Agreement among Orange County, the North Carolina Department of Transportation (NCDOT) and the Town of Hillsborough that allows the construction of a bored pathway for County network communications fiber to connect the Gateway County Campus facilities and authorize the Chair to sign. 

g.      Cost Allocation Plan Contract APPROVED

The Board will consider a contract for the preparation of the County's 2007 Cost Allocation Plan and authorize the Chair to sign. 

h.      Contract with RB Engineering, Inc. for Structural Engineering Services to Stabilize and Repair Barns at Future Park Sites APPROVED

The Board will consider authorizing the Chair to execute a contract with RB Engineering, Inc. to conduct engineering work, prepare construction drawings and specifications, and perform inspection services for two barns; the future New Hope Park at Blackwood Farm and the future Twin Creeks District Park; and authorize the Manager to sign subject to final review by staff and County Attorney.  .

i.        Bid Award for Two (2) 40 Cubic Yard, Front Loader Refuse Trucks APPROVED

The Board will consider awarding a bid for the purchase of two (2) 40 Cubic Yard High Compaction Body Front Loader Refuse Trucks from Piedmont Peterbilt of Greensboro, North Carolina at a cost of $401,592 and authorize the Purchasing Director to execute the necessary paperwork. 

j.        Contract Award, Construction Manager at Risk Services, Animal Services Facility APPROVED

Supplemental materials: Construction Contract, Site Work Package, Manager At Risk Agreement 

The Board will consider approval of a Contract with Clancy & Theys as Orange County's Construction Manager at Risk (CMAR) for the construction of the site grading package for the Orange County Animal Services Facility at the Guaranteed Maximum Price of $1,308,733, subject to final review and approval by the County Attorney; and authorize the Chair to sign. 

k.      Establishment of an Interlocal Agreement Committee for the Hillsborough Area-Orange County Strategic Growth Plan Phase II APPROVED

The Board will consider establishment of Orange County component of an Interlocal Agreement Committee (IAC) to assist staff and Clarion Associates on Phase II of the Hillsborough Area-Orange County Strategic Growth Plan and ask the Clerk to advertise and/or notify advisory boards for possible appointments. 

l.        Sportsplex HVAC Equipment Replacement APPROVED

The Board will consider approval of a change order proposal for $377,022 requested by Orange County regarding the repair and replacement of existing mechanical systems equipment in the Sportsplex and authorize the Manager to execute the change order. 

m.    Adoption of Reimbursement Resolution for Animal Services Facility APPROVED

The Board will consider adopting a reimbursement resolution authorizing the County to reimburse itself for non-general obligation bond project expenditures incurred for the Animal Services facility prior to the actual issuance debt. 

n.      Amendments to the Orange County Ordinance Regulating Smoking in Buildings Owned by or Leased to Orange County and Motor Vehicles Owned by or Leased to Orange County APPROVED

The Board will consider adopting a County ordinance that would regulate smoking in County buildings and motor vehicles owned by or leased to Orange County. 

o.      Fiscal Year 2007-08 Budget Amendment #7 APPROVED

The Board will consider approving budget, capital and grant project ordinance amendments, and updates to the County's current fee schedule for fiscal year 2007-08. 

5.  Public Hearings

6.  Regular Agenda

a.      Northern Buckhorn Community/Central Efland Sewer Expansion Project Update and Scheduling Public Hearing for Engineer's Report APPROVED

The Board will receive an update on the northern Buckhorn community/central Efland sewer expansion project; the draft or preliminary Engineer's Report for BOCC review; and a proposal to schedule the EPA-required public hearing for the Engineer's Report. 

b.      Local Revenue Options Referendum Decisions SELECTED TRANSFER TAX OPTION

The Board will consider decisions regarding what local revenue option(s) to include in a referendum to be place on the May 6, 2008 ballot. 

c.      Approval of Public Market House Market Manager Responsibilities, Market Vendor Rules, and Daily Fee for Market Vendors, and Creation of Public Market House Interim Oversight Committee APPROVED

The Board will consider creating the Public Market House Interim Oversight Committee, approve the Public Market House Market Manager responsibilities and market vendor rules and to set a daily fee of $10 for the 2008 season for market vendors.  

d.      Resolution in Support of the Orange County Visitors Bureau Request for 1% Occupancy Tax Increase APPROVED

The Board will consider a resolution based on a request from the Chapel Hill/Orange County Visitors Bureau Board that the Orange County Board of Commissioners increase the County's hotel occupancy tax by 1%, from 2% to 3%, as authorized in Senate Bill 622 of the 1991 Session laws. 

7.  Reports

a.      Animal Co-Location at Emergency Human Shelters REPORT RECEIVED

The Board will receive an update on initial discussions surrounding the possibility of building the capability to open and manage pet co-location points at emergency shelters in Orange County and seek feedback and direction from the Board. 

8.  Board Comments

9.  County Manager's Report

10.  Appointments

a.      Adult Care Home Community Advisory Committee - New Appointment DEFERRED

The Board will consider making a new appointment to the Adult Care Home Community Advisory Committee. 

b.      Agricultural Preservation Board - New Appointment DEFERRED

The Board will consider making a new appointment to the Agricultural Preservation Board. 

c.       Commission For Women - New Appointments DEFERRED

The Board will consider making new appointments to the Commission for Women. 

d.      Durham Technical Community College (DTCC) - Trustee Appointments DEFERRED

The Board will consider appointing one volunteer to the Durham Technical Community College Board of Trustees. 

e.      Hillsborough Board of Adjustment - New Appointments DEFERRED

The Board will consider making new appointments to the Hillsborough Board of Adjustment. 

f.        Local Revenue Options Education Advisory Committee DEFERRED

The Board will consider making appointments to the Local Revenue Options Education Advisory Committee.  

g.      Nursing Home Community Advisory Committee - New Appointments DEFERRED

The Board will consider making new appointments to the Nursing Home Community Advisory Committee. 

h.      Orange County Planning Board - New Appointments DEFERRED

The Board will consider making new appointments to the Orange County Planning Board. 

i.        Transportation Services Board - New Appointments DEFERRED

The Board will consider making new appointments to the Transportation Services Board. 

11.  Information Items

·        Plans for the Upcoming Relocation to the Gateway Center

·        BOCC Candidates Information Packets

(Available Upon Request from the County Manager's Office)

12.  Closed Session

13.  Adjournment

Orange County water supply reservoir water levels

Available information as of 1:00 PM, Thursday, February 14, 2008 

Lake Orange

• Water level has risen to a level 67.0" below spilling.  As of February 14^th, the Eno Capacity Use restrictions were revised upward to Stage III withdrawals and instream flow releases (1.7 cfs from Lake Orange + 1.0 cfs from West Fork Reservoir)
• Water storage capacity is at 51.4% (244 million gallons)
• Approximately 88 days of water supply remaining (at Capacity Use specified release rate)
• The Hillsborough gage indicates that the latest Eno River flows are at approximately 31.0 cfs (approximately 20 mgd).  This flow represents a one-half of the median flow levels for this time of year.
• Orange Alamance continues to operate its water plant with average withdrawals of 300,000 gallons per day, each Monday, Tuesday and Wednesday.

West Fork Reservoir  (as of 02/01/2008 [last available update])

• Water level is 96" below spilling
• Water storage capacity remaining is 49.7%  
• Approximately 189 days of water supply remaining (assuming Town's current release rate (2.0 cfs, 1.3 mgd). 
• Since 9/11/07, the Town has been releasing a level of flow into the river in excess of its minimum instream flow release.
• As of 10/22/07, the Town's water customers are in Stage I - voluntary water restrictions.  .

OWASA Reservoirs (as of shown for 02/14/2008)

• Water level at Cane Creek Reservoir is 194" below full
• Water level at University Lake is 62.3" below full
• Total remaining water storage capacity is approximately 40.0 %
• Approximately 191 days of water supply remaining (at current 30-day average daily demand [7.4 million gallons per day])
• On October 18, 2007 OWASA and the local governments having civil jurisdiction over  OWASA customers implemented OWASA's Stage II Water Shortage restrictions.
• Additional stages of water restriction and the circumstances (water remaining in storage, time of year, water demand, etc.) that will cause their implementation will be discussed at tonight's meeting of the OWASA Board of Directors.

.

National Weather Service/NOAA Regional Precipitation data (as of 2/13/2008)

(inches above [+] or below [-] normal)

                   RDU                                                        Piedmont-Triad 

                              +0.43" since February 1, 2008                     +0.62" since February 1, 2008

                               -9.5" since January 1, 2007                        -13.64" since January 1, 2007

                               -2.33" since January 1, 2008                      -1.97" since January 1, 2008

                          Miscellaneous notes

The NC Drought Management Advisory Council drought map, updated February 12, 2008, indicates that the entirety of Orange County lies within the area characterized as experiencing "exceptional drought" (the most severe drought classification used).