Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, May 20, 2008
7:30 p.m. 
Southern Human Services Center 
2501 Homestead Rd., Chapel Hill, NC
    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      EMS Week Proclamation  APPROVED

The Board will consider proclaiming the week of May 18 through 24, 2008 as Emergency Medical Services Week in Orange County and authorize the Chair to sign the proclamation. 

b.      Older Americans Month Proclamation APPROVED

The Board will consider designating the month of May as Older Americans Month to honor older residents for their contributions to society and authorize the Chair to sign the proclamation. 

b-2.      Resolution Recognizing Steve Scroggs APPROVED

c.       Workforce Development Professionals Month Proclamation APPROVED

The Board will consider proclaiming the month of May as Workforce Development Professionals Month and authorize the Chair to sign the proclamation. 

d.      Workforce Development Board (WDB) Annual Report PRESENTED

The Board will receive the annual report for fiscal year, July 1, 2006 - June 30, 2007, prepared by the Regional Partnership Local Area on Workforce Investment Act Programs. 

e.      Presentation by the Library Services Task Force APPROVED with CHANGES

The Board will receive the 2007 Library Services Task Force Report Executive Summary and consider direction for County and Library management for a consolidated county-wide library system. 

f.        Distinguished Budget Presentation Award PRESENTED

The Board will consider recognizing the staff of the Orange County Budget Office for earning the Government Finance Officers' Association Distinguished Budget Presentation Award for the 2007-08 fiscal year and present the plaque. 

g.      Presentation of Recommended Fiscal Year 2008-2009 Budget PRESENTED

The Board will receive the Recommended Fiscal Year 2008-2009 Budget. 

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes for February 25, 26 and April 15, 2008 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Animal Services Advisory Board - Reappointments APPROVED

The Board will consider making reappointments to the Animal Services Advisory Board. 

(2)   Board of Social Services - Reappointment APPROVED

The Board will consider making one reappointment to the Board of Social Services. 

(3)   Economic Development Commission - Reappointment APPROVED

The Board will consider making reappointments to the Economic Development Commission. 

(4)   Transportation Services Board - Reappointment APPROVED

The Board will consider making one reappointment to the Transportation Services Board. 

c.       Property Tax Refund APPROVED

The Board will consider adoption of a refund resolution related to one (1) request for property tax refund in accordance with N.C. General Statute 105-381. 

d.      Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 54 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

e.      CJPP 2008-2009 Service Continuation Contracts APPROVED

The Board will consider approving the contract for the continuation of services provided through the NC Department of Correction, Criminal Justice Partnership Program and authorize the Chair to sign, pending the availability of State funds and review by the County Attorney. 

f.        Home and Community Care Block Grant for Older Adults Funding Plan, FY2008-09 APPROVED

The Board will consider approving the recommended Home and Community Care Block Grant for Older Adults Funding Plan for FY2008-09. 

g.      Fiscal Year 2007-08 Budget Amendment #10 APPROVED

The Board will consider approving budget, grant, and capital project ordinance amendments for fiscal year 2007-08. 

h.      Contract Renewal with UNC Family Medicine and Health Department for Physician Services APPROVED

The Board will consider renewing a contract with UNC Family Medicine and Health Department for Physician Services and authorize the Chair to sign pending approval of the FY 2008-2009 budget and County Attorney review. 

i.        Contract Renewal for Pharmacy Services for Health Department APPROVED

The Board will consider approving the contract renewal for pharmacy services for the Health Department and authorize the Chair to sign, pending the approval of the 2008-2009 budget and County Attorney review. 

j.        Renewal Agreement with Chapel Hill Training and Outreach, Inc. and Health Department for Dental Services for Head Start APPROVED

The Board will consider approving a renewal agreement for Heath Department provision of dental services for the Head Start Program offered by Chapel Hill Training and Outreach, Inc. in northern Orange County and authorize the Chair to sign subject to County Attorney review. 

k.      Amendment to FY2007-08 Current Year Contract with Personalized Patient Home Assistance, Inc. to Provide In-Home Aide Services to Eligible Adults APPROVED

The Board will consider amending the FY2007-08 contract with Personalized Patient Home Assistance Inc. for In-Home Aide Services to eligible adults and authorize the Chair to sign. 

l.        Renewal of Contract with Center for Employment Training for Vocational Training APPROVED

The Board will consider renewing the contract with the Center for Employment Training and authorize the Chair to sign contingent upon the approval of the FY 2008-09 budget. 

m.    Renewal of Contract with Northen Blue, L.L.P. for DSS Legal Services APPROVED

The Board will consider the renewal of a contract with Northern Blue for Fiscal Year 2008-2009 for legal representation for the Department of Social Services and authorize the Chair to sign contingent upon the approval of the  FY 2008-09 budget. 

n.      Approval of Continuation of Contract with OPC APPROVED

The Board will consider continuation of a contract with Orange-Person-Chatham LME for a part-time liaison to assist clients of Social Services to access needed mental health services and authorize the Chair to sign contingent upon the approval of the FY 2008-09 budget. 

o.      Renewal of Contract with UNC Hospitals for DSS to Provide Medicaid Workers APPROVED

The Board will consider renewing a contract for income maintenance staff at UNC Hospitals and authorize the Chair to sign. 

p.      Renewal of Contract for Social Work Services Between Orange County Schools and Orange County Department of Social Services APPROVED

The Board will consider renewal of the contract between the Orange County Schools and the Orange County Department of Social Services for the provision of eight Department of Social Services positions and related supervision to provide social work and case management services in the schools, contingent on the continuation of the contract funding, and authorize the Chair to sign. 

q.      Approval of Contract with Betty Rintoul, Ph.D. to Provide Mental Health Screenings for Young Children in Child Welfare System APPROVED

The Board will consider a contract with Dr. Betty Rintoul to provide mental health services for young children involved with child welfare services and authorize the Chair to sign. 

r.       Contract Award: Document Management System for Commissioner's Office APPROVED

The Board will consider approving a contract with MCCi of Tallahasseee, Florida to purchase Laserfiche Document Management Software totaling $35,000 and authorize the Chair to sign, subject to review by the County Attorney. 

s.       Valley Forge Road Property Lease Rate for Builder's First Source APPROVED

The Board will consider supplemental information regarding the recommended lease rate of $2.50/ square foot, for property owned by the County at 401 Valley Forge Road, Hillsborough and leased to Builders First Source. 

t.        Lease Renewal: Moody Building - 103 Laurel Avenue, Carrboro APPROVED

The Board will consider approving the renewal of a lease for the Moody Building at 103 Laurel Avenue, Carrboro, NC through June 30, 2011 and authorize the Chair to sign. 

u.      Lease Renewal: Probation and Parole at the Moody Building APPROVED

The Board will consider renewing a lease with the State of North Carolina for its intensive Probation and Parole function, located at 103 Laurel Avenue, Carrboro, NC and authorize the Chair to sign. 

v.      Lease Renewal: Carr Mill Mall; Dental Clinic and Public Defender's Office APPROVED

The Board will consider renewing a lease for space used as a Dental Clinic and Public Defender's office at Carr Mill Mall, Carrboro through June 30, 2011 and authorize the Chair to sign. 

w.     Lease Renewal: Community School for People Under Six APPROVED

The Board will consider approving a one-year renewal of a lease for space used as a daycare at the Northside Center, Chapel Hill by Community School for People under Six and authorize the Chair to sign.   

5.  Public Hearings

a.      Proposed 2008-2009 Secondary Road Construction Program for Orange County APPROVED with CHANGES

The Board will discuss and receive comment on North Carolina Department of Transportation's Proposed 2008-2009 Secondary Roads Construction Program for Orange County. 

b.      Proposed Animal Ordinance Amendment on the Tethering of Dogs TO BE BROUGHT BACK JUNE 3 MEETING

The Board will consider conducting a public hearing for a proposed ordinance amendment to the Orange County Animal Ordinance restricting the tethering of dogs, and adopt the ordinance amendment. 

6.  Regular Agenda

a.      Approval of Funding Plan for Chapel Hill Carrboro City Schools Elementary #11 APPROVED

The Board will consider approving a funding plan or construction of Elementary #11 for the Chapel Hill/Carrboro City Schools. 

b.      Resolution Requesting the North Carolina Geodetic Survey to Proceed to Survey the Orange/Alamance County Boundary APPROVED

The Board will consider adopting a resolution requesting the North Carolina Geodetic Survey to continue its work surveying and setting monuments for the proposed preliminary plat that will lead to resolving the uncertain Orange /Alamance county boundary. 

c.       Approval of Proposed Land Exchange for Orange County Public Works Land with the Town of Hillsborough Land Related to the Agreement Between the Town and the County DEFERRED

The Board will consider approving the proposed land exchange for Orange County Public Works with Town of Hillsborough related to the agreement between the Town and the County, thereby helping to finalize the Fairview Public Campus Master Plan approval process and authorize the Chair and Clerk to sign. 

d.      Discussion Regarding Possible Solicitation of Public Comments During the June 3, 2008 Regular Meeting on a Potential One-Quarter Cent Sales Tax Increase Referendum DEFERRED

The Board will consider discussing whether or not to solicit pubic comments at the June 3, 2008 Regular Board Meeting on a potential referendum on a one-quarter cent additional sales tax in Orange County. 

e.      Recycling Processing and Collection Program Expansion Details and Implementation Plan DEFERRED

The Board will consider endorsing the components of the FY 2008-09 Solid Waste Management budget relevant to implementing the transition to commingled bottle and can collection, program expansion and the proposed timeline for implementation, pending approval of the FY 2008-09 Solid Waste Enterprise Fund budget. 

f.        BOCC Goals and Initiatives DEFERRED

The Board will consider approving the Goals and Initiatives of the Board as initially expressed by the Board, in conjunction with staff, at the February 8, 2008 BOCC Retreat. 

7.  Reports

8.  Board Comments (Three Minute Limit Per Commissioner)

9.  County Manager's Report

10.  Appointments

a.      Alcoholic Beverage Control Board - New Appointments APPROVED

The Board will consider making new appointments to the Alcoholic Beverage Control Board. 

b.      Joint Orange Chatham Community Action - New Appointment DEFERRED

The Board will consider making one appointment to Joint Orange Chatham Community Action. 

c.       Orange County Board of Adjustment - New Appointment DEFERRED

The Board will consider making two new appointments to the Board of Adjustment. 

11.  Information Items

        Memorandum Regarding New Hope Park at Blackwood Farm Master Plan

12.  Closed Session

13.  Adjournment

Orange County water supply reservoir water levels

Available information as of 1:00 PM, Thursday, May 15, 2008 

Lake Orange (as of 5/15/2008)

  • As of 5/15/2008, the lake was full and spilling.  
  • Water storage capacity is at 100% (424 million gallons)
  • Approximately 141 days of water supply remaining (at Capacity Use specified release rate).  In accordance with provisions of the County's Water Conservation Ordinance and in light of the increased water level in Lake Orange, the BOCC may elect to curtail the County's Water Conservation Ordinance Stage I Voluntary provisions for individual water users, or, given the ongoing drought, may also elect to keep Water Conservation Ordinance voluntary provisions in force.
  • The Hillsborough gage indicates that the latest Eno River flows are at approximately 10 cfs (approximately 6.3 mgd).  This flow represents a level that is approximately 30% of the historical median flow for this time of year. 
  • Orange Alamance continues to operate its water plant with average withdrawals of 300,000 gallons per day, each Monday, Tuesday and Wednesday.

West Fork Reservoir  (as of 5/8/2008 [last available update])

  • Water level is full and spilling
  • Water storage capacity remaining is 100%  
  • Approximately 378 days of water supply remaining (assuming Town's current release rate of 3.0 cfs (1.4 mgd)). 
  • The Town is currently releasing its minimum required instream flow release (3.0 cfs).
  • The Town's water customers are not currently under any water use restrictions.

 

OWASA Reservoirs (as of 5/15/2008)

  • Water level at Cane Creek Reservoir is 3'-11" below full
  • Water level at University Lake is 0' - 1.5" below full
  • Total remaining water storage capacity is approximately 83.2%
  • Approximately 438 days of water supply remain (at the current 30-day average daily demand [6.76 million gallons per day])
  • On April 10, 2008, the OWASA Board voted to implement OWASA's Stage I Water Shortage restrictions, effective April 11. 

 

National Weather Service/NOAA Regional Precipitation data (through 4/15/2008)

(inches above [+] or below [-] normal)

RDU                                                      Piedmont-Triad 

+2.43" since March 1, 2008                    +1.64" since March 1, 2008

-7.88" since January 1, 2007                   -13.07" since January 1, 2007

-0.64" since January 1, 2008                   -1.40" since January 1, 2008

 

Miscellaneous notes

The NC Drought Management Advisory Council drought map, last updated May 13, 2008, indicates that the entirety of Orange County has been upgraded to "moderate drought," the second severity level of their rating system.