Orange County Board of Commissioners
Click on the links below to view agenda items in Adobe® .pdf format
Note: Background Material on all abstracts available in the Clerk’s Office
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special sound equipment are available with prior notice. If you need this assistance, call
the County Clerk’s office at 732-8181, ext. 2130. If you are disabled and need
assistance, contact the ADA Coordinator at extension 2300 or TDD#
BACKGROUND INFORMATION ON AGENDA
ITEMS - is
available in the Clerk’s office and complete copies of agenda material are
located at the Orange County Library in Hillsborough and the Chapel Hill
Library in Chapel Hill.
1. Additions or Changes to the Agenda
The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.
2. Public Comments
(We would appreciate you signing the pad ahead of time so that you are not overlooked.)
a. Matters not on the Printed Agenda
b. Matters on the Printed Agenda
(These matters will be considered when the Board addresses that item on the agenda below.)
3. Proclamations/ Resolutions/ Special Presentations
a. Tax Collector’s Annual Settlement APPROVED
The Board will consider receiving the tax collector’s annual settlement on current and delinquent taxes and approve and accept it as reported.
The Board will consider acknowledging the continued endeavors of the Revenue staff evident by the outstanding collection rates achieved and consider appointment of Linda Strickland-Jaubert, Valerie Curry and Bobbie Underwood as Deputy Tax Collectors for a period of one year, effective July 1, 2008.
c. Orange County Health Department Accreditation RECOGNIZED
The Board will consider recognizing the Orange county Health Department for achieving Accredited Status
d. Jail Inspection Report REPORT RECEIVED
The Board will consider receiving the jail inspection report for July 11, 2008 from the North Carolina Department of Health and Human Services.
4. Consent Agenda
a. Minutes APPROVED
The Board will consider correcting and/or approving the minutes from April 15, 17, 22 and May 1 and 19, 2008 as submitted by the Clerk to the Board.
1) Board of Health – Reappointments APPROVED
The Board will consider making reappointments to the Board of Health.
2) Human Relations Commission – Reappointments APPROVED
The Board will consider making reappointments to the Human Relations Commission.
3) Personnel Hearing Board – Reappointment APPROVED
The Board will consider making a reappointment to the Personnel Hearing Board.
c. Orange County Preparedness Month Proclamation APPROVED
The Board will consider approving a proclamation designating September 2008 as Orange County Preparedness Month and authorize the Chair to sign.
The Board will consider adopting a refund resolution related to 14 requests for motor vehicle property tax releases or refunds for June 2008 in accordance with North Carolina General Statutes.
The Board will consider adopting a refund resolution related to 73 requests for motor vehicle property tax releases or refunds for July 2008 in accordance with North Carolina General Statutes.
f. Property Tax Refund APPROVED
The Board will consider adoption of a refund resolution related to one (1) request for property tax refund in accordance with N.C. general Statute 105-381.
g. Property Tax Release APPROVED
The Board will consider adoption of a resolution to release property values related to one (1) request for property tax release in accordance with N.C. General Statute 105-381.
h. Property Value Changes APPROVED
The Board will consider approving value changes made in property values after the 2008 board of Equalization and Review had adjourned.
The Board will consider approving plans to continue operation a standard Work First program in Orange County and to appoint a committee to update the Work First Plan for 2009-2011.
The Board will consider approving a new fee of $55 for measles, mumps and rubella vaccination for adults and increase the Health Department budget to reflect the projected fees and expenses.
The Board will consider accepting the continuation grant funds for primary care services at the Southern Human Services Center site of the Health Department for the period of July 1, 2008 through June 30, 2009.
The Board will consider approving the contracts between Chapel Hill Carrboro city Schools, Orange County Schools and the Health Department for Schools Nurse funding and authorize the Chair to sign.
The Board will consider renewing the agreement between the Health Department and the UNC School of Dentistry and UNC Hospitals for dental resident services, subject to final review by staff and the County Attorney.
n. Tax Abstract and Billing Contract APPROVED
The Board will consider approving a contract for the continued production of Tax Abstracts and Tax Billings for a period of two years effective July 1, 2008 and authorize the Manager to sign upon final review by staff and the County Attorney.
The Board will consider authorization to renew agreements between respite care service providers and the Department on Aging and authorize the Manager to sign contingent upon final review by staff and the County Attorney.
The Board will consider authorization to renew the Agreement for the Department on Aging to provide on-site service coordination for the residents of the HUD 202 First Baptist and Manley Estates senior housing complex in Chapel Hill and authorize the Chair to sign contingent upon final review by staff and the County Attorney.
The Board will consider approving a continuation agreement with the Town of Chapel Hill to provide funding in the amount of $46,700 for senior recreation programs on behalf of the Town’s Parks and Recreation Department and authorize the Manager to sign, subject to final review by staff and the County Attorney.
r. Gateway Center Custodial Contract APPROVED
The Board will consider approving a contract with OE Enterprises for custodial services at the Gateway Center for September 1, 2008 through June 30, 2009, and authorize the Manager to sign.
The Board will consider renewing an agreement between the Solid Waste Department and Olver Incorporated for engineering and consulting services through June 30, 2011 and authorize the Chair to sign, subject to final review by staff and the County Attorney.
u. Bid Award: Hydraulic Excavator for Solid Waste APPROVED
The Board will consider awarding a bid of $169.000 for a new hydraulic excavator for Solid Waste from Gregory Poole of Raleigh, N.C. and authorize the Purchasing Director to execute the necessary paperwork.
v. Change in BOCC Regular Meeting Schedule for 2008 APPROVED
The Board will consider changes in the County commissioners’ regular meeting calendar for the year 2008.
The Board will consider awarding housing bond funds in the amount of $200,000 to Orange Community Housing and Land Trust to provide subsidy to Land Trust homebuyers.
x. Housing Rehabilitation Contract Awards APPROVED
The Board will consider awarding housing rehabilitation contracts for the Orange County CDBG Scattered Site Housing Rehabilitation Program.
The Board will consider approval of a two year deferral of principal and interest payments from the Whitted Forest LLC for the CDBG loan awarded to them for the Whitted Forest Apartments.
z. HOME Program – Loan Subordination Request APPROVED
The Board will consider approval of a request from Freedom House Recovery Center, Inc. to subordinate a County Deed of Trust in the amount of $337,000 to a construction loan and corporate sewer easement and authorize the Chair to sign upon the review and approval of the County Attorney.
The Board will consider authorizing the submittal of an application or IRS federal funding in the amount of $30,000 to support the VITA (Volunteer Income Tax Assistance) free tax service operated by the Department on Aging Retired & Senior Volunteer Program.
The Board will consider allowing the installation of a State Employees Credit Union ATM at the expanded Justice Facility in Hillsborough; and authorizing the staff and County Attorney to prepare an appropriate agreement for the Chair to sign.
The Board will consider authorizing the Purchasing Director to execute a lease agreement for bandwidth from Time Warner Cable that will assure fiber data pathways to both the Animal Services Facility and the Solid Waste Operations Center, contingent on County Attorney review.
The Board will consider 1) Approving a Right of Way Agreement for the installation and maintenance of electrical site lighting utilities built to service the Orange County Solid Waste Operations Facility; and 2) Approving the Service Agreement between Duke Energy and Orange County for Lease Site Lighting for the Orange County Solid Waste Operations Facility, contingent on the review and approval of the County Attorney, and authorize the Chair to sign.
The Board will consider approving a Second Amendment to the Agreement for Construction Manager at Risk; and authorizing the County Manager to execute future change orders.
The Board will consider authorizing the County Manager to execute a change order in the amount of $128,600 for the field lighting to be installed at Northern Park.
The Board will consider approving a change order, not to exceed $85,750, to install a sprinkler system in the Orange County warehouse facility within the Emergency Services building at 510 Meadowlands Drive, and authorize the Manager to sign.
The Board will consider ratifying actions taken during the Board’s summer break to acquire fitness equipment for the SportsPlex.
The Board will consider ratifying the August 1, 2008 submissions of grant proposals to the Golden LEAF Foundation and the North Carolina Tobacco Trust Fund for implementation of the November 2007 feasibility report for the Piedmont Value-Added Shared-Use Food & Agricultural Processing Center.
The Board will consider ratifying the August 15, 2008 submission of a grant proposal to Z. Smith Reynolds Foundation for the Farm Enterprise Incubator at the WC Breeze Family Farm Extension & Research Center.
The Board will consider accepting the 2008 Emergency Management Performance Grant from the State Emergency Management Agency to help support the County emergency management program.
ll. Fiscal Year 2008-09 Budget Amendment #1 APPROVED
The Board will consider approving budget, capital and grant project ordinance amendments for fiscal year 2008-09.
The Board will consider adopting a resolution required to authorize the final steps to complete the financing of equipment purchased by the County’s Solid Waste Department.
The Board will consider approving a resolution providing for reimbursement of capital expenses for Affordable Housing from the proceeds of a future financing.
oo. Reimbursement Resolution for Parks and Open Space APPROVED
The Board will consider approving a resolution providing for reimbursement of capital expenses for Parks and Open Space.
pp. Request to Waive Occupational License Tax Penalties APPROVED
The Board will consider a request from William Wisen, owner of the Best Western Skyland Inn, to forgive statutory penalties assessed for failure to file Room Occupancy Tax Reports and remit room occupancy tax collected when due.
5. Public Hearings
The Board will provide an opportunity for the pubic to comment on and the Board to discuss and consider taking action on, a potential November 4, 2008 referendum on a one-quarter cent additional sales tax in Orange County.
The Board will consider conducting a public hearing for the NCDOT Rural Operating Assistance Program (ROAP); to approve the annual FY 2008-2009 ROAP grant application including supplemental request; and authorize the Chair to sign.
The Board will conduct a public hearing and consider adopting a resolution required for final approval of the financing for the construction of the Animal Shelter.
d. 2009 Revaluation – Schedule of Values APPROVED
The Board will conduct a public hearing on the schedule of values for the 2009 real property revaluation.
6. Regular Agenda
a. Issuance of Remaining 2001 Voter Approved Bonds APPROVED
The Board will consider a request for authority to issue the remaining unissued $1.4 million Affordable Housing 2001 voter approved bonds and $5.5 million Parks and Open Space unissued bonds as Alternative Financing.
The Board will consider approving fire insurance district boundary maps in Orange County for twelve rural fire districts.
c. Housing Bond Program – Eno Haven APPROVED
The Board will consider approval of the issuance of a portion of the remaining authorized housing bonds as taxable bonds for the proposed Eno Haven multi-family rental complex.
The Board will consider reviewing potential processes, including proposed charge and composition, to establish three new Chatham/Orange Task Forces and, following any revisions, authorize staff to forward the task force proposals to the other jurisdictions for approval and respective appointments.
8. Board Comments (Three Minute Limit Per Commissioner)
9. County Manager’s Report
a. Advisory Board on Aging – New Appointments DEFERRED
The Board will consider making one new appointment to the Nursing Home Community Advisory Committee.
b. Commission for Women – New Appointments DEFERRED
The Board will consider making new appointments to the Commission for Women
The Board will consider making new appointments to the Advisory Board on Aging.
11. Information Items
12. Closed Session
a. Pursuant to G.S. § 143-318.11(a)(3) “to consult with an attorney retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board, concerning the cases of (1) Housing Discrimination Complaint: DHUD Case Name: Campbell, Robert, Minister vs. Orange County, et al.; DHUD Case Number: 05-08-0589-8; (2) Orange County Investors Partnership v. Orange County Board of Adjustment, et al., Orange County Superior Court File No. 06 CVS 1060.” SESSION HELD
Orange County water supply reservoir water levels
Available information as of 3:00 PM, Tuesday, August 12, 2008
West Fork Reservoir (as of 7/25/2008 [last available update])
National Weather Service/NOAA Regional Precipitation data (through 8/11/2008)
(inches above [+] or below [-] normal)
-1.12” since August 1, 2008 -1.84” since August 1, 2008
+0.09” since January 1, 2008 -1.33” since January 1, 2008
The NC Drought Management Advisory Council drought map, last updated August 7, 2008, indicates that all of Orange County lies within the area characterized as experiencing “moderate drought” (the next to least severe level of their rating system).