Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, September 16, 2008
7:30 p.m. 
Southern Human Services Center
2501 Homestead Rd., Chapel Hill, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      Update on Discussions/Next Steps with Orange County Rescue Squad, Inc. and Preliminary Plan/Timeline for a New Fire and Emergency Medical Services Study REPORT RECEIVED

The Board will receive an update on discussions/next steps with Orange County Rescue Squad, Inc. and a preliminary plan/timeline for the County to pursue a new fire and emergency medical services study. 

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from May 8, 27, 29, June 3, 5, 12 and July 31, 2008 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 37 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Bid Award: Hook Truck for Solid Waste APPROVED

The Board will consider awarding a bid to Triad Freightliner of Greensboro, North Carolina at a delivered cost of $157,975, for a Hook Truck for Orange County Solid Waste; and authorize the Purchasing Director to execute the necessary paperwork. 

e.      Bid Award: Two (2) 40 Cubic Yard, Front Loader Refuse Trucks APPROVED

The Board will consider awarding a bid for the purchase of two (2) 40 Cubic Yard High Compaction Body Front Loader Refuse Truck from Piedmont Peterbilt of Greensboro, North Carolina at a delivered cost of $433,996; and authorize the Purchasing Director to execute the necessary paperwork. 

f.        Fiscal Year 2008-09 Budget Amendment #2 APPROVED

The Board will consider approving budget and grant project ordinance amendments, and to amend the County Fee Schedule for fiscal year 2008-09. 

g.      Authorization to Purchase Office Furniture and Telephone Systems for New County Facilities through NC State Contract APPROVED

The Board will consider authorizing the Purchasing Director to effect the purchase of furniture and telephone equipment for the new Animal Services Facility, Central Orange Senior Center, Justice Facility and Solid Waste Operations Center. 

5.  Public Hearings

a.      Review of Class A Special Use Permit Proposing the Development of a Montessori School APPROVED with CHANGES

The Board will consider taking action on a Class A Special Use Permit application proposing the development of a Montessori School at 711 Terry Road (SR 1573) in accordance with the provisions of Article Eight (8) Special Uses and Section 8.8.30 Schools: Elementary, Middle, and Secondary of the Orange County Zoning Ordinance, close the Public Hearing and begin deliberation and schedule BOCC action for the October 7, 2008 regular Board meeting. 

6.  Regular Agenda

a.      Initial Review of Proposed Chatham/Orange Task Forces ITEM REVIEWED, STAFF DIRECTED

The Board will consider reviewing potential processes, including proposed charge and composition, to establish three new Chatham/Orange Task Forces and, following any revisions, authorize staff to forward the task force proposals to the other jurisdictions for approval and respective appointments. 

b.      WC Breeze Family Farm Agricultural Extension & Research Center Memorandum of Agreement APPROVED

The Board will consider a Memorandum of Agreement between Orange County  and NC State University College of Agriculture and Live Sciences for program development and associated activities at the WC Breeze Family Farm Extension and Research Center in Hurdle Mills, Orange County and if approved, authorize the Chair to sign. 

c.       Buckhorn Village PD/SUP (Rezoning/Special Use Permit) Review ITEM REVIEWED

The Board will consider reviewing the application(s) for a rezoning and Class A Special Use Permit for the Buckhorn Village Planned Development submitted by Buckhorn Road Associates LLC on December 22, 2007 and schedule action for October 7, 2008. 

d.      Education Facilities Impact Fee Reports – Receipt DEFERRED

Attachments:  Orange County Schools  Chapel Hill-Carrboro City Schools

The Board will consider receiving the Draft Education Facilities Impact Fee reports prepared by TischlerBise and direct staff on how/when to proceed. 

e.      Resolution Submitting Comments Regarding Alternatives for the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization’s 2035 Long Range Transportation Plan DEFERRED

Attachment:  2035 Long Range Transportation Plan Alternatives Analysis Report

The Board will consider a resolution submitting comments to the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization Transportation Advisory Committee regarding analyses of alternative transportation systems proposed for the Long Range Transportation Plan. 

f.        Legal Representation for Employee Disciplinary Process DEFERRED

The Board will consider follow-up information regarding the current County policy related to legal representation for employees during the employee disciplinary process. 

7.  Reports

8.  Board Comments (Three Minute Limit Per Commissioner)

9.  County Manager’s Report

10.  Appointments

a.      Orange Water & Sewer Authority Board of Directors (OWASA) – New Appointment DEFERRED

The Board will consider making a new appointment to the Orange Water & Sewer Authority  Board of Directors. 

11.  Information Items

12.  Closed Session

13.  Adjournment


Orange County water supply reservoir water levels

Available information as of 10:00 AM, Thursday, September 11, 2008

Lake Orange 

  • Water level is full and spilling slightly and has been doing so since early on September 6th.  The water level has risen over 17” as a result of the rainfall associated with tropical storm Hanna.  Releases from Lake Orange have been generally curtailed for the most part (some release to the east fork of the Eno is nearly always necessary) since the morning of Wednesday, August 27 (with one exception).  The release from Lake Orange was increased in the late afternoon of Friday, September 5th (we could not predict what the effect of Hanna would be and instream flows were dropping quickly) and then decreased again as much as possible on Monday, September 8th.  Stage II Eno Capacity Use restrictions have been rescinded since 12:01 PM, August 28th.  In all probability, Capacity Use Restrictions will end, at least temporarily, at midnight on September 12th.
  • Water storage capacity is at 100% (475 million gallons)
  • Approximately 141 days of water supply remaining (at Capacity Use specified release rate).   
  • The Hillsborough gage indicates that the latest Eno River flows are at approximately 28 cfs (18.1 mgd).  This flow represents a level that is 3.5 times the historical median flow level (8.0 cfs) for this day of the year.
  • Orange Alamance has begun operating its water plant five days a week (Monday-Friday) with average withdrawals of 300,000 gallons per day.

West Fork Reservoir  (as of 9/5/2008 [last available update])

  • Water level is 2” below spilling
  • Water storage capacity remaining is 99.6%  
  • Approximately 328 days of water supply remaining (assuming Town’s current release rate (3.5 cfs, 2.26 mgd). 
  • The Town has been releasing 3.5 cfs or 1.61 mgd above its minimum required instream flow release of 1.0 cfs (0.65 mgd) for September and is thus releasing all the water it withdraws plus additional water to supplement instream flow that is normally released from Lake Orange.
  • The Town of Hillsborough Town Board currently has no water use restrictions on its customers in effect. 

OWASA Reservoirs

  • Water level at Cane Creek Reservoir is 11” below full
  • Water level at University Lake is full
  • Total remaining water storage capacity is approximately 96 %
  • Approximately 372 days of water supply remain with no additional rainfall (at the current 30-day average daily demand [9.2 million gallons per day])
  • OWASA’s year-round water conservation requirements are in effect


National Weather Service/NOAA Regional Precipitation data (through 9/1/2008)

(inches above [+] or below [-] normal)

RDU                                                      Piedmont-Triad 

4.97” since September 1, 2008                +0.10” since September 1, 2008

+8.32” since January 1, 2008                  -2.97” since January 1, 2008

Miscellaneous notes

The NC Drought Management Advisory Council drought map, last updated September 9, 2008, indicates that all of Orange County lies within the area characterized as experiencing “abnormally dry” conditions (the least severe level of their five point rating system).