Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, October 7, 2008
7:30 p.m. 
F. Gordon Battle Courtroom
106 East Margaret Lane, Hillsborough, NC
    

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      Orange County Arts Grant Recipients GRANTS GIVEN

The Board will present checks to local artists and arts organizations receiving the 2008 Spring cycle of Orange County Arts Grants. 

b.      Recognition of Visitors Bureau Awards STAFF RECOGNIZED

The Board will consider recognizing the Orange County Visitors Bureau for being awarded six travel and tourism awards by industry colleagues across the region at the annual North Carolina tourism conference held this summer. 

c.       Alamance County/ Orange County Boundary Line Update REPORT RECEIVED

The Board will receive historical information on the issue of the Alamance/Orange County Boundary Line and a status report on boundary issues and strategies and discuss the timeframe for a possible public hearing. 

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from June 17, 24, August 19, 25 and September 2, 2008 as submitted by the Clerk to the Board. 

b.      Appointments

1)      Nursing Home Community Advisory Committee – Reappointments APPROVED

The Board will consider making reappointments to the Nursing Home Community Advisory Committee. 

c.       Property Tax Releases APPROVED

The Board will consider adopting a resolution to release property values related to six (6) requests fro property tax release in accordance with N.C. General Statute 105-381. 

d.      Applications for Property Tax Exemption/Exclusion APPROVED

The Board will consider twenty (20) untimely applications for exemption/exclusion from add valorem taxation for the 2008 tax year. 

e.      Domestic Violence Awareness Month Proclamation APPROVED

The Board will consider a proclamation recognizing the month of October as Domestic Violence Awareness Month and authorize the Chair to sign. 

f.        Resolution Authorizing Public Hearings on Extension of Bond Authorizations APPROVED

The Board will consider approving a resolution to schedule public hearings as required by North Carolina Statute 159-64 for the extension of two Orange County 2001 bond authorizations. 

g.      Contract Approval:  Inmate Medical Services APPROVED

The Board will consider approving a contract with Dr. James Strickland for inmate medical services for the period October 1, 2008 through June 30, 2009 in the amount of $6,000 per month and authorize the Chair to sign subject to final review by staff and the County Attorney. 

h.      Animal Services Community Spay/ Neuter Agreement with AnimalKind APPROVED

The Board will consider approving an agreement between Orange County and AnimalKind in the amount of $15,000 that would be expended in the current fiscal year for the spay and neuter of pets belonging to low income Orange County residents, both those who are clients of the Department of Social Services and those who are not and authorize the Chair to sign, subject to final review by staff and the County Attorney. 

i.        Contract for Architectural Feasibility and Design Services, Jail Expansion APPROVED

The Board will consider approving a contract with Ware Bonsall Architects at a not-to-exceed cost of $17,000 to conduct a feasibility study covering options for adding cell space to the County’s jail; and authorize the Chair to sign, subject to final review by staff and the County Attorney. 

j.        Animal Services Facility Site Lighting Utilities Right of Way Agreement with Duke Energy APPROVED

The Board will consider approving a Right of Way Agreement for the installation and maintenance of electrical site lighting utilities built to service the Orange County Animal Services Facility; and approving the Service Agreement between Duke Energy and Orange County for Leased Site Lighting for the Orange County Animal Services Facility; and authorize the Chair to sign, subject to final review by the County Attorney. 

k.      Resolution Providing Approval for Spin-Off of Time Warner Cable, Inc. APPROVED

The Board will consider adopting a resolution providing approval for the spin-off of Time Warner Cable, Inc. from its parent company, Time Warner, Inc. 

l.        Bid Award: Twenty (20) Eight Cubic Yard Corrugated Cardboard Containers APPROVED

The Board will consider awarding a bid to Bakers Waste Equipment from Morganton, NC at a cost of $22,500, for the purchase of twenty (20) metal, eight cubic yard containers (dumpsters) to be used for the collection of corrugated cardboard; and authorize the Purchasing Director to execute the necessary paperwork. 

m.    Authorization to Purchase Cardio Equipment for Sportsplex APPROVED

The Board will consider authorizing the Purchasing Director to purchase cardio exercise equipment for the Sportsplex in an amount not to exceed $70,349. 

n.      Education Facilities Impact Fee Reports – Receipt APPROVED with CHANGES

Attachments:  Orange County Schools  Chapel Hill-Carrboro City Schools

The Board will consider receiving the Draft Education Facilities Impact Fee reports prepared by TischlerBise and direct staff to set a public hearing for the October 21, 2008 BOCC meeting. 

5.  Public Hearings

a.      Review of Class A Special Use Permit Proposing the Development of a Montessori School APPROVED with CHANGES

The Board will consider receiving final requested information and take action on a Class A Special Use Permit application proposing the development of a private school at 711 Terry Road (SR 1573). 

6.  Regular Agenda

a.      Buckhorn Village PD/SUP (Rezoning/Special Use Permit) Action APPROVED with CHANGES

The Board will consider taking action on the application(s) for a rezoning and Class A Special Use Permit for the Buckhorn Village Planned Development submitted by Buckhorn Road Associates LLC on December 22, 2007. 

b.      2009 Benefits Recommendation To be brought back 10/14/08

The Board will consider approving the County Manager’s 2009 employee dental insurance plan, flexible compensation program, employee assistance program, and health insurance plan recommendations. 

c.       Contract with NC Agricultural Development and Farmland Preservation Trust Fund for the Regional Value-Added Shared-Use Food & Agricultural Processing Center APPROVED with CHANGES

The Board will consider approving a contract with the NC Agricultural Development and Farmland Preservation Trust Fund for a $132,000 grant for the Regional Value-Added-Shared-Use Food and Agricultural Processing Center and authorize the Chair to sign, subject to final review by staff and the County Attorney. 

d.      Consideration of Proposed County Attorney Position Profile APPROVED

The Board will consider a proposed County Attorney Position Profile as developed by The Mercer Group, Inc. for their Executive Search for the County Attorney position. 

e.      Resolution Approving the Orange County Transportation Priority List for the 2011-2017 Transportation Improvement Program APPROVED with CHANGES

The Board will consider resolutions endorsing priority transportation projects for the 2011-2017 Transportation Improvement Program. 

7.  Reports

a.      Solid Waste Process Technology Assessment  DEFERRED

The Board will consider receiving an assessment report of solid waste processing technologies as possible alternative to landfilling as a primary means of waste disposal. 

b.      Comprehensive Plan Update Phase II  DEFERRED

Attachments:  Planning Board's Table of Proposed Revisions 6 MB      Remaining Attachments 12 MB

The Board will consider receiving the Planning Board’s recommendation on the draft Comprehensive Plan, determine if the Board wants to schedule a work session for further review of the draft plan, and direct staff to place the Plan on the November 6th BOCC meeting agenda for adoption. 

c.      Efland Sewer Rate Study  DEFERRED

The Board will consider reviewing the recently completed rate study and provide recommendations on implementation of the new rate schedule. 

8.  Board Comments (Three minute limit per Commissioner)

9.  County Manager’s Report

10.  Appointments

a.      Adult Care Home Community Advisory Committee – New Appointments DEFERRED

The Board will consider making new appointments to the Adult Care Home Community Advisory Committee. 

b.      Agricultural Preservation Board – New Appointment DEFERRED

The Board will consider making a new appointment to the Agricultural Preservation Board. 

c.       Animal Services Advisory Board – New Appointment DEFERRED

The Board will consider making one new appointment to the Animal Services Advisory Board. 

d.      Board of Health – New Appointment DEFERRED

The Board will consider one new appointment to the Board of Health. 

e.      Information Technology Advisory Committee – New Appointment DEFERRED

The Board will consider one new appointment to the Information Technology Advisory Committee. 

f.        Interlocal Agreement Committee for the Hillsborough Area-Orange County Strategic Growth Plan Phase II – New Appointment DEFERRED

The Board will consider making one appointment to the Interlocal Agreement Committee for the Hillsborough Area-Orange County Strategic Growth Plan Phase II. 

g.      Orange County Planning Board – New Appointments DEFERRED

The Board will consider making new appointments to the Orange County Planning Board. 

11.  Information Items

12.  Closed Session

13.  Adjournment

 

 

Orange County water supply reservoir water levels

Available information as of 2:00 PM, Friday, October 3, 2008

 

Lake Orange 

  • Water level is full and spilling slightly and has been doing so since early on September 6th.   
  • Water storage capacity is at 100% (475 million gallons)
  • Approximately 141 days of water supply remaining (at Capacity Use specified release rate).   
  • The Hillsborough USGS stream gage indicates that the latest Eno River flows are at approximately 9.9 cfs (6.4 mgd).  This flow represents a level that is approximately equal to the historical median flow level for this day of the year.  The Eno River Capacity Use Restrictions are NOT currently in place, due to recent elevated flow (above 10 cfs).
  • Orange Alamance continues to operate its water plant five days a week (Monday-Friday) with average withdrawals of 300,000 gallons per day.

West Fork Reservoir  (as of 10/03/2008 [last available update])

  • Water level is full and spilling.
  • Water storage capacity remaining is 100%  
  • Approximately 334 days of water supply remaining (assuming Town’s current 30 day average water consumption rate (1.29 mgd). 
  • The Town of Hillsborough Town Board currently has no water use restrictions on its customers in effect. 

OWASA Reservoirs

  • Water level at Cane Creek Reservoir is 11.75” below full
  • Water level at University Lake is full
  • Total remaining water storage capacity is approximately 95.7 %
  • Approximately 381 days of water supply remain with no additional rainfall (at the current 30-day average daily demand [8.9 million gallons per day])
  • OWASA’s year-round water conservation requirements are in effect

National Weather Service/NOAA Regional Precipitation data (through 10/02/2008)

(inches above [+] or below [-] normal)

RDU                                                      Piedmont-Triad 

+4.98” since September 1, 2008             0.40” since September 1, 2008

+8.33” since January 1, 2008                  -2.67” since January 1, 2008

Miscellaneous notes

The NC Drought Management Advisory Council drought map, last updated September 30, 2008, indicates that all of Orange County lies within the area characterized as experiencing normal precipitation conditions, i.e. no drought conditions.