Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, October 21, 2008
7:30 p.m. 
Southern Human Services Center
2501 Homestead Rd., Chapel Hill, NC
    

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      Status Report from Board of Elections  Report Received

The Board will receive a status report from the Board of Elections Director Tracy Reams on the current election and related issues. 

b.      Voluntary Agricultural District Designation: McAdams Farm APPROVED

The Board will consider an application from Howard H. McAdams, Jr., for certification as qualifying farmland within the High Rock/Efland Voluntary Agricultural District. 

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from September 9 (5:30 and 7:30 p.m.) and September 16, 2008 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 49 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Work First Block Grant Local Plan APPROVED

The Board will consider approval of the two-year Work First Plan for 2009-2011. 

e.      Forest Service Contract for Fiscal Year 2008-09 APPROVED with CHANGES

The Board will consider approving the annual agreement between Orange County and the North Carolina Department of Environment and Natural Resources (DENR) for protection, development, reforestation, management and improvement of forestlands located in the County and authorize the Chair to sign, subject to final review by staff and the County Attorney. 

f.        Small Business and Technology Development Center (SBTDC) Contract Renewal for FY 2008-09 APPROVED

The Board will consider renewing a contract with the Small Business and Technology Development Center to continue support of small business development services for Orange County business and new & existing entrepreneurs as stated in the Economic Development Strategic Plan adopted May 14, 1996, and reaffirmed by the Economic development commission in its new strategic plan, Investing in Innovation: 2005-2010 and authorize the Manager and the Clerk to the Board to execute the contract. 

g.      El Futuro, Inc. Request for Funding: Mental Health and Substance Abuse Services APPROVED

The Board will consider a request from El Futuro, Inc., a Carrboro not-for-profit providing behavioral health resources for underserved Latinos in Orange County. 

h.      Change in BOCC Regular Meeting Schedule for 2008 APPROVED

The Board will consider one change in the County Commissioners’ regular meeting calendar for year 2008. 

i.        Approval of School Districts Local Current Expense Fund Balance Policy APPROVED

The Board will consider approving a joint School Districts Local Current Expense Fund Balance Policy between Orange County Board of county Commissioners and Chapel Hill Carrboro City and Orange County Schools. 

j.        Change Order Approval for Construction of Sewer Line to Leachate Pond APPROVED

The Board will consider approving a change order to Clancy and Theys in the amount of $247,758 for the sewer construction associated with the Animal Services Facility and the leachate pond at the Landfill; and to further authorize the Manager to approve change orders up to an additional $36,242, which represents the difference between the budgeted amount ($284,000) and the construction amount ($247,785). 

k.      Bid Award: Live-Floor Trailer for Orange County Solid Waste APPROVED

The Board will consider awarding a bid (bid #1555) to Atlantic Utility Trailer Sales, Inc. of Thorofare, New Jersey for the purchase of one (1) Live-Floor (self-unloading) Trailer for use by the Recycling Division of the Department of Solid Waste Management at the delivered cost of $60,244. 

l.        Bid Award: Cat Condos, Cat Cages and Animal Runs for Animal Shelter APPROVED

The Board will consider awarding a bid at a cost of $20,340 to Snyder Manufacturing Company of New Sharon, Iowa, and Shor-line/Schoer Manufacturing Company of Kansas City, Kansas at a cost of $202,104.62 for cat condos, cat caging and animal runs to be used at the new Animal Services Facility; and authorize the Purchasing Director to execute the necessary paperwork. 

m.    Encroachment Agreement for Fiber Communications Construction Associated with Animal Services Facility APPROVED

The Board will consider approving a Two Party Right of Way Encroachment Agreement between the North Carolina Department of Transportation and Orange County that allows the installation of the fiber telecommunications facilities to the Orange County Animal Services Facilities on Eubanks Road and authorize the Chair to sign. 

n.      Zoning Ordinance Amendment:  Sections 6.20 and 6.20.1 to Address Approval Requirements for County Projects Using Large Ground Absorption Systems APPROVED

The Board will consider taking action on a proposed amendment to Article Six (6) Application of Dimensional Requirements, specifically Section 6.20 and 6.20.1 Large Ground Absorption System (3,000 gallons per day) and Package Treatment Plants Prohibited in AR Districts and Rural Buffer Districts of the Orange county Zoning Ordinance. 

o.      Zoning Ordinance Amendment:  Sign Regulations for Recreational Land Uses APPROVED

The Board will consider taking action on a proposed amendment to Article Nine (9) Signs and Section 6.29.3 The Economic Development Design Manual Part Three (3) Design Criteria Section 3.5 Signs and Lighting of the Orange county Zoning Ordinance to establish specific regulations governing the erection of sign at recreational land uses.

p.      The Forest at Little River – Preliminary Plan APPROVED

The Board will receive the Administration and Planning Board recommendations; and consider making a decision on the Preliminary Plan for The Forest at Little River subdivision. 

5.  Public Hearings

a.      Public Hearing on the Local Government Commission Action Approving an Extension of Time for the 2001 Authorization to Issue Parks, Recreation and Open Space Bonds APPROVED

The Board will consider conducting a Public Hearing on the Local Government commission action approving an extension of time for the 2001 Authorization to issue Parks, Recreation and Open Space bonds as required by North Carolina Statute 159-64. 

b.      Public Hearing on the Local Government Commission Action Approving an Extension of Time for the 2001 Authorization to Issue Low and Moderate Income Housing Bonds APPROVED

The Board will consider conducting a Public Hearing on the Local Government Commission Action approving an extension of time for the 2001 Authorization to issue Low and Moderate Income Housing Bonds as required by North Carolina Statute 159-64. 

6.  Regular Agenda

a.      Approval of an Order Entitled Extending Time for Issuing Parks and Affordable Housing Bonds Approved in 2001 APPROVED

The Board will consider approving an Order extending the time for Issuing Parks and Housing Bonds approved in 2001 and direct the Clerk to publish a notice of the Board’s Action. 

b.      Diane Chappell – Appeal of Minor Subdivision Application APPROVED

The Board will consider taking action on an appeal of a subdivision application for the Yeargan Estate minor subdivision that was approved by the Planning department subject to compliance with a provision contained within the County Subdivision Regulations that is objectionable to the applicant. 

c.      Proposed Change in Service Agreement with Triangle Transit for Orange Public Transportation to Operate Route 420, Hillsborough and Chapel Hill, Mid-day APPROVED

The Board will consider approving a proposed change in service agreement with Triangle Transit for Orange Public Transportation to operate only the mid-day 420 Route between Hillsborough an Chapel Hill Transit Service to Operate the peak early morning and late afternoon 420 Route. 

d.      Presentation of Recommended 2009-19 County Capital Investment Plan (CIP) APPROVED

The Board will consider receiving the recommended 2009-19 County Capital Investment Plan (CIP). 

e.      Efland Sewer Rate Study APPROVED

The Board will review the recently completed rate study and consider recommendations on implementation of a new rate schedule. 

f.       Board of Commissioners Meeting Calendar for Year 2009  DEFERRED

The Board will consider final approval of the regular meeting schedule for the Board of County commissioners for calendar year 2009. 

g.      Budget Process FY09-10: Outside Agency Grant Funding  DEFERRED

The Board will review the Outside Agency Grant allocation process used in preparing the current fiscal year operating budget and consider approving changes proposed for the upcoming fiscal year. 

h.      Hillsborough Area Rail Station Task Force  DEFERRED

The Board will consider establishing a short-term Rail Station Task Force (creation and appointments) jointly with the Town of Hillsborough with approval of the attached resolution. 

7.  Reports

8.  Board Comments (Three Minute Limit Per Commissioner)

9.  County Manager’s Report

10.  Appointments

a.      Adult Care Home Community Advisory Committee – New Appointments DEFERRED

The Board will consider making new appointments to the Adult Care Home Community Advisory Committee. 

b.      Agricultural Preservation Board – New Appointment DEFERRED

The Board will consider making a new appointment to the Agricultural Preservation Board. 

c.      Animal Services Advisory Board – New Appointment DEFERRED

The Board will consider making one new appointment to the Animal Services Advisory Board. 

d.      Board of Health – New Appointment DEFERRED

The Board will consider one new appointment to the Board of Health. 

e.      Information Technology Advisory Committee – New Appointment DEFERRED

The Board will consider one new appointment to the Information Technology Advisory Committee. 

f.       Orange County Planning Board – New Appointments DEFERRED

The Board will consider making new appointments to the Orange county Planning Board. 

g.      Solid Waste Advisory Board – New Appointment DEFERRED

The Board will consider making a new appointment to the Solid Waste Advisory Board. 

h.      Workforce Development Board - Regional Partnership – New Appointment DEFERRED

The Board will consider making a new appointment to the Workforce De elopement Board – Regional Partnership. 

11.  Information Items

12.  Closed Session

13.  Adjournment