Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Thursday, November 6, 2008
7:30 p.m. 
F. Gordon Battle Courtroom
106 E. Margaret Lane, Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      North Carolina Governor’s Awards and Orange County Volunteer Recognition

The Board will consider recognizing the North Carolina governor’s Volunteer Award Recipients from Orange County. 

b.      Nonprofit Awareness Month

The Board will consider a proclamation declaring November 2008 as “Nonprofit Awareness Month” and authorize the Chair to sign. 

c.      Stillhouse Creek Water Quality Grant Project

The Board will receive an update on the progress and success of the Stillhouse Creek Water Quality Grant demonstration projects. 

d.      Presentation of Draft Orange County Social Justice Goal

The Board will receive the Orange County Human Relations Commission recommendations regarding a proposed Orange County Social Justice Goal as requested by the Board of Commissioners. 

e.      Presentation on Consolidating Service Delivery at the New Central Orange Senior Center, January 2009

The Board will receive a presentation of plans underway by the Department on Aging to consolidate County senior services at Cedar Grove, Efland Cheeks, and Hillsborough to the new Central Orange Senior Center  when it opens in January 2009. 

4.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from September 16, 22 and 25, 2008 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Property Tax Refunds

The Board will consider adoption of a refund resolution to three (3) requests for property tax refund in accordance with N.C. General Statute 105-381. 

d.      Property Tax Releases

The Board will consider adoption of a resolution to release property values related to five (5) requests fro property tax release in accordance with N.C. General Statute 105-381. 

e.      Applications for Property Tax Exemption/Exclusion

The Board will consider seven (7) untimely applications for exemption/exclusion from ad valorem taxation for the 2008 tax year. 

f.        Resolution of Approval – Conservation Easement Amendment for Lloyd Farm

The Board will consider a resolution to approve an amendment to a conservation easement held jointly by Orange County and OWASA for the John and Carolyn Lloyd farm and authorize the Chair to sign. 

g.      Resolution Supporting Orange County School Board Reconsideration of Rental Fee for KidSCope at Hillsborough Elementary

The Board will consider adopting a resolution asking the Orange County School Board to reconsider its decision to charge rental fees to KidSCope for space traditionally occupied at Hillsborough Elementary.  

h.      Resolution Requesting Transportation Funds for Economic Development Transportation Projects

The Board will consider endorsing a resolution requesting North Carolina Department of Transportation (NCDOT) Highway Division 7 funds for economic development transportation projects; and authorize the Chair to forward a letter to the North Carolina board of Transportation (BOT) Division 7 board member and the NCDOT Division 7 Engineer requesting the $400,000 reserved in Division 7 funds for economic development transportation projects. 

i.        Agreement Renewal Between UNC Hospitals and Orange County for the Senior Wellness Program

The Board will consider an agreement renewal to receive $25,000 from the University of North Carolina (UNC) Hospitals for its co-sponsorship of the Department on Aging’s Senior Wellness Program from July 1, 2008 – June 30, 2009 and authorize the Chair to sign, subject to final review by staff and the County Attorney. 

j.        Lease Renewal: Sawyer Building

The Board will consider approving a four-year lease renewal for the Sawyer Building to be used as offices for Child Support Enforcement through December 1, 2012 in the amount of $49,650 per year for each of the first two years of renewal and $51,801.50 for years three and four of the renewal; and authorize the Chair to sign. 

k.      Lease Renewal: 501 W. Franklin Street, Suite #105

The Board will consider approving a lease renewal with, a software consulting firm, for space at 501 W. Franklin Street commencing on December 3, 2008 through December 2, 2009 for a monthly rental fee of $825; and authorize the Chair to sign. 

l.        Approval of BOCC Retreat Process

The Board will consider approving the proposed BOCC retreat process and associated contract for services and authorize staff to sign the associated contract. 

m.    Loan Subordination Request – Chrysalis Foundation

The Board will consider approving a request from the Chrysalis Foundation for Mental Health, Inc. to subordinate for County Deeds of Trust totaling $222,878 to a permanent loan with Roxboro Savings Bank and authorize the Chair to sign upon the review and approval of the County Attorney. 

n.      Housing Rehabilitation Contract Awards

The Board will consider awarding housing rehabilitation contracts for the Orange County CDBG Scattered Site Housing Rehabilitation Program. 

o.      Resolution Endorsing NCDOT Project to Enhance Safety and Improve Traffic Flow

The Board will consider a resolution endorsing transportation improvements proposed by the North Carolina Department of Transportation. 

p.      Contract Approval: Construction Manager at Risk Services for Hillsborough Commons

The Board will consider approving a contract with Resolute Building Company, Inc. to provide Construction Manager at Risk services for the renovation and adaptive re-use of space leased at the Hillsborough Commons Facility for use as office space by the Department of Social Services; and authorize the Chair to sign. 

q.      Amendment to the County Campus Construction Manager at Risk Agreement to Increase Funding for Enhanced Energy Use HVAC System

The Board will consider approving a contract amendment to the Construction Manager at Risk Agreement for the County campus to provide funding for energy use enhancements to the heating, ventilation and air conditioning system in both the office building and library in an amount not-to-exceed $445,569, subject to County Attorney approval; and authorize the Chair to sign. 

r.       Educational Facilities Impact Fee

The Board will consider setting the public hearing for the December 1, 2008 regular Board meeting; approve the fee level range as proposed by Staff; and approve the public hearing legal advertisement. 

5.  Public Hearings

a.      CDBG Scattered Site Housing Rehabilitation Program

The Board will consider conducting a public hearing to receive citizen comments regarding a change in the dwelling units targeted for repair under the County’s Community Development Scattered Site Housing Rehabilitation Program and authorize the staff to proceed with grant implementation. 

6.  Regular Agenda

a.      Proposed Animal Ordinance Amendment Restricting the Tethering of Dogs

The Board will consider adopting the proposed amendment to the Orange County Animal Ordinance restricting the tethering of dogs. 

b.      Comprehensive Plan Update Phase II

The Board will consider reviewing the draft BOCC Table of Revisions and convey any final changes to the draft Comprehensive Plan that may be required by the Board. 

c.       Efland Sewer Rate Study

The Board will receive information for further discussion and consider a decision on the new rate schedule for the Efland Sewer System. 

d.      Legal Advertisement for Quarterly Public Hearing – November 24, 2008

The Board will consider the legal advertisement for items to be presented at the Board of County Commissioners/ Planning Board Quarterly Public Hearing scheduled for November 24, 2008. 

7.  Reports

8.  Board Comments (Three Minute Limit Per Commissioner)

9.  County Manager’s Report

10.  Appointments

a.      Chapel Hill/Orange County Visitors Bureau – New Appointments

The Board will consider making new appointments to the Chapel Hill / Orange County Visitors Bureau. 

11.  Information Items

        Piedmont Value-Added Shared-Use Food & Agricultural Processing Center

12.  Closed Session

13.  Adjournment


Orange County water supply reservoir water levels

Available information as of 1:30 PM, Thursday, October 30, 2008

Lake Orange 

  • Water level is 7” below spilling.
  • Water storage capacity is at 93.4% (442.7 million gallons)
  • Approximately 135 days of water supply remaining (at Capacity Use specified release rate).   
  • The Hillsborough USGS stream gage indicates that the latest Eno River flows are at approximately 4.9 cfs (3.1 mgd).  This flow represents a level that is approximately one-half of the historical median flow level for this day of the year.  The Eno River Capacity Use Restrictions are currently in place.
  • Orange-Alamance continues to operate its water plant five days a week (Monday-Friday) with average withdrawals of 300,000 gallons per day.

West Fork Reservoir  (as of 10/07/2008 [last available update])

  • Water level is full and spilling.
  • Water storage capacity remaining is 100%  
  • Approximately 334 days of water supply remaining (assuming Town’s current 30 day average water consumption rate (1.29 mgd). 
  • The Town of Hillsborough Town Board currently has no water use restrictions on its customers in effect. 

OWASA Reservoirs

  • Water level at Cane Creek Reservoir is 2 feet 6.25” below full
  • Water level at University Lake is full
  • Total remaining water storage capacity is approximately 89.1 %
  • Approximately 366 days of water supply remain with no additional rainfall (at the current 30-day average daily demand [8.68 million gallons per day])
  • OWASA’s year-round water conservation requirements are in effect


National Weather Service/NOAA Regional Precipitation data (through 10/06/2008)

(inches above [+] or below [-] normal)


RDU                                                      Piedmont-Triad 

+3.17” since September 1, 2008             -1.16” since September 1, 2008

+6.52” since January 1, 2008                  -4.23” since January 1, 2008

Miscellaneous notes

The NC Drought Management Advisory Council drought map, last updated October 28, 2008, indicates that all of Orange County lies within the area characterized as experiencing normal precipitation conditions, i.e. no drought conditions.