Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, November 18, 2008
7:30 p.m. 
Southern Human Services Center
2501 Homestead Rd, Chapel Hill, NC
    

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.         2009 Revaluation PRESENTED

The Board will receive information concerning the 2009 Revaluation. 

4.  Consent Agenda

a.      Minutes  APPROVED Oct. 14, 5:30 and 7:30 and October 21

The Board will consider correcting and/or approving the minutes from October 7, 14 (5:30 and 7:30 meetings), 21 and 28, 2008 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Orange Unified Transportation Board – Reappointments APPROVED

The Board will consider making reappointments to the Orange unified Transportation Board. 

c.       Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 53 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Orange County Preparedness Agreement with Person County Health Department APPROVED with CHANGES

The Board will consider an agreement with Person County Health Department for the provision of public health preparedness services for Orange County and authorize the Chair to sign. 

e.      Agreement Renewal for Adopt a Child Care Dental Screening Project Coordinator APPROVED

The Board will consider renewing the agreement for a Project Coordinator for the Adopt a Child Care Dental Screening Project. 

f.        RFP Award: Graphic Design, Cartography and Production of a Map of Bicycle Routes in Orange County DEFERRED

The Board will consider awarding RFP’s for Graphic Design and cartography to develop a map of designated bicycle routes in Orange County to R+M, Inc. of Cary, North Carolina (Graphic Design) at a total cost of $42,000 for 20,000 maps and Simpson Maps of Concord, North Carolina (Cartography) for a total of  $8,000; and authorize the Purchasing Director to execute the necessary paperwork. 

g.      Bid Award: Fiber and Telephone Cable Project, Orange County Solid Waste and Animal Shelter APPROVED

The Board will consider awarding a bid to Integrated Communications Services of Raleigh, North Carolina at a total cost of $56,200 to construct a fiber connection between the new Solid Waste Operations Center (SWOC)and new Animal Shelter Facility and connect the SWOC with other buildings at the Landfill and authorize the Purchasing Director to execute the necessary paperwork. 

h.      Bid Award: Truck Lease for Solid Waste APPROVED

The Board will consider awarding a bid to TranSource, Inc. at a delivered cost of $2,135 per month for the lease of one (1) truck for use by the Recycling Division of the Department of Solid Waste Management; and authorize the Purchasing Director to execute the necessary paperwork subject to final review by staff and the County Attorney. 

i.        Contract Renewal for Summit Consulting, PLLC APPROVED

The Board will consider renewing an agreement between the Solid Waste Department and Summit consulting, PLLC, for surveying and consulting services at the Orange County Landfill through December 31, 2011 and authorize the Chair to sign, subject to final review by staff and the County Attorney. 

j.        Resolution Endorsing Taste of Hope Program APPROVED

The Board will consider a resolution endorsing and encouraging participation in the Taste of Hope customer assistance program sponsored by the Orange Water and Sewer Authority (OWASA) and the Inter-Faith Council for Social Service. 

k.      Classification and Pay Plan Amendment – Add/Revise Various Classes APPROVED

The Board will consider amending the Orange County Classification and Pay Plan to add various classifications. 

l.        Fiscal Year 2008-09 Budget Amendment #3 APPROVED

The Board will consider approving budget ordinance amendments for fiscal year 2008-09. 

m.    Establish the Criminal Justice Partnership Program (CJPP) & Juvenile Crime Prevention Council (JCPC) APPROVED

The Board will consider establishing the Criminal Justice Partnership Program Advisory Board and the Juvenile Crime Prevention Council as a separate entity of the Orange-Chatham Justice Partnership and appoint the list of recommended individuals for the indicated positions and terms. 

n.      Change in BOCC Regular Meeting Schedule for 2008 APPROVED

The Board will consider one change in the County Commissioners’ regular meeting calendar for 2008 by adding a BOCC Mini-Retreat on Thursday, December 4, 2008 from 9:00 a.m. to 1:00 p.m. at the Southern Human Services Center in Chapel Hill. 

o.      Board of Commissioners Meeting Calendar for Year 2009 APPROVED with CHANGE

The Board will consider final approval of the regular meeting schedule for the Board of County Commissioners for calendar year 2009. 

p.      County Attorney Transition and Legal Services Contract Approval APPROVED

The Board will consider approving a contract with the law firm of Coleman, Gledhill, Hargrave & Peek for legal services to the County; and authorize the Chair to sign. 

q.      Approval of Financing Arrangement for Orange Grove Volunteer Fire Company, Inc. to Purchase a Fire Truck APPROVED

The Board will consider a request from the Orange Grove Volunteer Fire Company, Inc. to enter into a financing arrangement to purchase a fire truck and Authorize the Chair to sign. 

5.  Public Hearing

a.      2009-2019 Capital Investment Plan (CIP) Public Hearing HEARING HELD

The Board will consider receiving public comments regarding the County Manager’s Recommended 2009-2019 County CIP and the Chapel Hill Carrboro City Schools and Orange County Schools Board of Education approved 2009-2019 CIP. 

6.  Regular Agenda

a.      Comprehensive Plan Update Phase II APPROVED

The Board will consider adopting the draft Comprehensive Plan to include specific revisions. 

b.      Proposed Animal Ordinance Amendment Restricting the Tethering of Dogs – Second Reading APPROVED

The Board will consider adopting on second reading the proposed amendment to the Orange County  Animal Ordinance restricting the tethering of dogs.  

c.      Third Party Presence in the Employee Disciplinary Process APPROVED

The Board will consider a possible amendment to the Orange County Personnel Ordinance Article IX, Section 4d(1); third party presence or representation for eligible employees at a pre-disciplinary conference involving demotion, suspension or termination. 

d.      Budget Process FY09-10: Outside Agency Grant Funding DEFERRED

The Board will consider reviewing the Outside Agency Grant allocation process used in preparing the current fiscal year operating budget and approve changes proposed for the upcoming fiscal year

e.      Senate Bill 1925 and Letter to Dr. Holden Thorp APPROVED

The Board will consider approving a letter in response to the October 5, 2008 letter from Dr. Holden Thorp, Chancellor of UNC at Chapel Hill seeking clarification on policy and operational issues as they pertain to the siting of an Orange County Airport and additional information on appointments to the Authority; and authorize the Chair to sign. 

f.       Reorganization Plans DEFERRED

The Board will consider approving the Manager’s recommendation for reorganization of County departments whose functions encompass the care of County assets, including environmental assets

g.      Lucas Farm at New Hope - Preliminary Plan DEFERRED

The Board will consider the Preliminary Plan for Lucas Farm at New Hope Application. 

7.  Reports

a.      Report on Options for the Preferred Option and Draft Durham-Chapel Hill-Carrboro Metropolitan Planning Organization 2035 Long Range Transportation Plan DEFERRED

The Board will receive a verbal report from the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization Lead Planning Agency regarding the options being considered for the Draft 2035 Long Range Transportation Plan. 

8.  Board Comments (Three Minute Limit Per Commissioner)

9.  County Manager’s Report

10.  Appointments

a.      Affordable Housing Advisory Board – New Appointment DEFERRED

The Board will consider making a new appointment to the Affordable Housing Advisory Board. 

b.      Chapel Hill/Orange County Visitors Bureau – New Appointment DEFERRED

The Board will consider making a new appointment to the Chapel Hill/Orange County Visitors Bureau. 

c.      Orange County Planning Board – New Appointment DEFERRED

The Board will consider making a new appointment to the Orange County Planning Board. 

11.  Information Items

12.  Closed Session

13.  Adjournment