Orange County Board of Commissioners

Meeting Agenda
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Thursday, December 11, 2008
Reconvened December 1, 2008 Meeting starting at 6:30 p.m. 
Southern Human Services Center
2501 Homestead Rd, Chapel Hill, NC
    

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

If any items scheduled for the Reconvened Meeting are not addressed due to time constraints, they will be discussed during the Board of County Commissioners’ Regular Meeting beginning at 7:30 p.m.

 

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

  1. Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

(NOTE: Any Public Comments for Matters NOT on the Printed agenda can be made during the Board’s 7:30 p.m. Regular Meeting.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      UNC/Orange County Landfill Gas Recovery Agreement

The Board will receive, review and comment on a presentation on the proposed agreement for the joint UNC/Orange County Landfill Gas Recovery Project. 

4.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from November 18, 2008 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adopting a refund resolution related to 40 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Property Tax Releases

The Board will consider adoption of a resolution to release property values related to three (3) requests for property tax release, in accordance with N.C. General Statute 105-381. 

e.      Property Tax Refund

The Board will consider adoption of a refund resolution related to one (1) request fro property tax refund in accordance with N.C. General Statute 105-381. 

f.        Applications for Property Tax Exemption/Exclusion

The Board will consider three (3) untimely applications for exemption/exclusion from ad valorem taxation for the 2008 tax year. 

g.      Amendment of Audit Contract

The Board will consider amending the contract with McGladrey and Pullen extending the date for completion of the county audit and compensating for additional services to be performed and authorizing the Chair to sign. 

h.      Capital Project Funding

The Board will consider approving a plan addressing additional funding needs related to the School and County Capital Project Funds by appropriating fund balance of $3.5 million in FY 08-09 and $2.4 million in FY 2009-10. 

i.        Schools Adequate Public Facilities Ordinance (Schools APFO) – Approval of Membership and Capacity Numbers

The Board will consider approval of November 14, 2008 membership and capacity numbers for both school dist5icts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2009 SAPFO Technical Advisory Committee Report. 

j.        Resolution of Approval – Conservation Easement for the Future Northeast District Park  (former Kirby Property)

The Board will consider a resolution authorizing Orange County to grant a conservation easement to the Triangle Land Conservancy for the future Northeast District Park (former Kirby property) and authorize the Chair and Clerk to sign, subject to final review by staff and the County Attorney. 

k.      Application for State Public School Building Capital Funds and NC Education Lottery Monies

The Board will consider approving applications to the North Carolina Department of Public Instruction to release funds from Orange County’s Public School Building Capital Fund and NC Education Lottery account and authorize the Chair to sign. 

l.        Approval of Financing Arrangements for Volunteer Fire Departments to Purchase Fire Trucks

The Board will consider approving, in accordance with Section 147 of the Internal Revenue Code of 1986, requests from Cedar Grove, Caldwell (Little River) and Orange Rural Volunteer Fire Departments to enter into financing arrangements to purchase fire trucks and authorize the Chair to sign. 

m.    Fiscal Year 2008-09 Budget Amendment #4

The Board will consider approving budget and grant project ordinance amendments for fiscal year 2008-09. 

n.      Motorola Service Agreement for 9-1-1 Radio Equipment

The Board will consider approving an agreement to provide yearly services and maintenance for the Motorola 911 radio equipment for the 911 center and authorize the Chair to sign. 

o.      Performance Agreement with the Town of Chapel Hill and Visitors Bureau

The Board will consider approving a performance agreement for FY 2008-2009, between the Town of Chapel Hill and the Visitors Bureau and authorize the Manager to sign. 

p.      Contract Renewal:  Courier/Mail Services through OE Enterprises, Inc.

The Board will consider renewing a contract with OE Enterprises, Inc. for courier and mail processing services effective December 1, 2008 through November 30, 2011 and authorize the Chair to sign. 

q.      Contract for Architectural Feasibility and Design Services, Department of Social Services, Hillsborough Commons

The Board will consider approving an agreement with Corley Redfoot Zack architects fro the upfit of space leased by the County at the Hillsborough Commons Shopping Center for use as office space by the Department of Social Services and authorize the Chair to sign, contingent upon Attorney review. 

r.       Hillsborough Commons: Guaranteed Maximum Price Contract Amendment #1

The Board will consider approval of Amendment  #1 to a contract with Resolute Building Company for Phase I upfit of the space leased for the Department of Social Services at Hillsborough Commons, subject to final review and approval of the County Attorney; and authorize the Chair to sign. 

s.       Approval of Sewer Easement and Utility Dedication – Homestead Community Center

The Board will consider approval of a Deed of Easement and utility dedication for the sewer line constructed to serve the Homestead Community Center, subject to final review by the County Attorney; and authorize the Chair to sign. 

t.        Contract Amendment for Professional Services, Northern Park Septic Project

The Board will consider approval of a professional services contract amendment for Coulter Jewell Thames Engineers for the Northern Park Septic Project contingent upon County Attorney Review; and authorize the Manager to sign.

u.      Authorization to Execute Change Order for Roof Repairs, Triangle Sportsplex

The Board will consider approving a change order not-to-exceed $180,000 for replacement of the roof over the ice rink and needed repairs in the central common area and the area over the pools at the Triangle Sportsplex; and authorize the Manager to execute the change order.  . 

v.      Animal Services Facility Dedication of Water and Sewer Easements to OWASA

The Board will consider granting an easement and water line dedication to the Orange Cater and Sewer Authority (OWASA) for water and sewer utilities constructed to serve the Animal Services Facility and to approve an easement for future construction of a water line to serve residents south of the County’s facility along Genestu Drive, contingent upon County Attorney review; and authorize the Chair to sign. 

5.  Public Hearings

6.  Regular Agenda

a.      Second Reading: Third Party Presence in the Employee Disciplinary Process

The Board will consider a second reading of an amendment to the Orange County Personnel Ordinance Article IX, section 4d(1) providing for a third party presence at pre-disciplinary conferences prior to demotion, suspension or termination of an employee and a staff request that the Board not amend Article IX, Section 4d(1) or at best consider one of the proposed alternatives to the language approved in the first reading. 

b.      Review of Proposed Chatham/Orange Joint Planning Task Force

The Board will consider reviewing potential processes, including proposed charge and composition, to establish one new Chatham/Orange Joint Planning Task Force with internal workgroups and, following any revisions, authorize staff to forward the task force proposal to the other jurisdictions for approval and respective appointments.     

                        Adjournment