Orange County Board of Commissioners Retreat

Saturday, January 10, 2009, 8:30 a.m. - 4:00 p.m.

Southern Human Services Building, Chapel Hill, NC


Retreat outcomes:

1.       Prepare the board to make budget decisions at the January 29th budget work session.

2.       Set the stage for the 2009-2010 budget deliberations by providing an overview of the current county functions and services and sharing information about the budget process.

3.       Identify priorities for the 2009-2010 budget and create a draft work plan.

4.       Gain agreement on ways to improve board decision-making by streamlining county board meetings and agendas.


Participants: Board chair and commissioners; Clerk; Attorney (for the first part of the day); Manager and assistants; Department heads (invited to join at noon for lunch)




8:30 Breakfast and Gather


9:00 Welcome and Agenda Review


9:15 Setting the Stage* (Laura Blackmon and Donna Coffey)


         Understand fiscal trends underlying previous budget decisions and allocations (Materials Provided at Retreat)

         Introduce Funding Matrix. Review county functions and services. Identify mandatory vs. discretionary services. (Attachment A-1)

         Fiscal context for decision making (Materials Provided at Retreat)

         Review 2008-2009 goals and initiatives created at February 2008 retreat (Attachments A-2, and A-3)

         Summary and feedback: making sense of the morning. (Lydian Altman and Donna Warner)


12:00 Lunch


12:45 Determining Priorities* (Attachment A-4) (Lydian Altman and Donna Warner)


3:00 Improving Board Decision-Making (Attachment B) (Lydian Altman and Donna Warner)

         Review recommendations for streamlining board meetings.

         Adopt ways to remove items from the consent agenda

         Discuss board travel and training


3:40 Set agendas for future meetings (Lydian Altman and Donna Warner)


3:55 Evaluate retreat


4:00 Adjourn



*break included