Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, February 17, 2009
7:30 p.m. 
Southern Human Services Center
2501 Homestead Rd, Chapel Hill, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from January 22 and 27, 2009 as submitted by the Clerk to the Board.

b.      Appointments

(1)   Commission for the Environment – Reappointments APPROVED

The Board will consider making reappointments to the Commission for the Environment. 

(2)   Orange-Person-Chatham Area Programs Board – Reappointments APPROVED

The Board will consider making reappointments to Orange-Person-Chatham Area Programs Board. 

c.       Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 58 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Applications for Property Tax Exemption/Exclusion APPROVED

The Board will consider three (3) untimely applications for exemption/exclusion from ad valorem taxation for the 2008 tax year. 

e.      Advertisement of Tax Liens on Real Property APPROVED

The Board will consider a report on the amount of unpaid taxes for the current year that are liens on real property as required by North Carolina General Statute 105-369 and to request March 18, 2009 be set by the Board as the date for the tax lien advertisement. 

f.        Central Orange Senior Center Custodial Contract APPROVED

The Board will consider approving a contract with OE Enterprises, Inc. for custodial services at the new Central Orange Senior Center and authorize the Manager to sign. 

g.      Sales Contract Between the Visitors Bureau and the Hyland Group APPROVED

The Board will consider a request for a contract between the Visitors Bureau and the Hyland Group, a sales firm in Washington, DC that works with visitors bureaus to increase leads and bookings for facilities and hotels, subject to final review by staff and the County Attorney. 

h.      Bid Award: Phase 2 Justice Facility Renovation Asbestos Abatement APPROVED

The Board will consider awarding a bid to Environmental Holding Group of Morrisville, North Carolina in the amount of $39,900 for asbestos removal and disposal from specific areas within the Courthouse renovation area; and authorize the Director of Purchasing to execute the necessary paperwork. 

i.        Orange County Landfill Sewer Dedication to OWASA APPROVED

The Board will consider dedicating a sewer utility line to the Orange Water and Sewer Authority (OWASA) constructed to serve the Orange County Landfill and Animal Services Facility, contingent upon final Attorney review; and authorize the Chair to sign.  

j.        Resolution Declaring February 24 as Spay Neuter Day USA APPROVED

The Board will consider a resolution declaring February 24, 2009 as “Spay Neuter Day USA” in Orange County and authorize the Chair to sign. 

k.      Schools Adequate Public Facilities Ordinance (Schools APFO) – Approval of Corrected Membership and Capacity Numbers for Orange County Schools APPROVED

The Board will consider approval of revised November 14, 2008 membership and capacity numbers for Orange County Schools (OCS) which will be used in developing 10-year student membership projections and the 2009 SAPFO Technical Advisory Committee Report. 

l.        UNC/Orange County Landfill Gas Agreement APPROVED

The Board will consider approval of the final agreement establishing the Orange County/University of North Carolina (UNC) Landfill Gas Recovery Project and authorize the Chair to sign. 

m.        Resolution Honoring Central High School APPROVED

5.  Public Hearings

6.  Regular Agenda

a.      Acceptance of County Master Aging Report for 2007-2008 and Approve Priorities for 2009 APPROVED

The Board will consider reviewing and accepting the Orange County Master Aging Plan Annual Report covering an eighteen-month period from July 2007 through 2008 and approve priorities for calendar year 2009. 

b.      Memorandum of Understanding - Jordan Lake Partnership APPROVED with CHANGES

The Board will consider adopting a memorandum of understanding to join a partnership of area local governments and water providers in a Jordan Lake water supply initiative, including water supply planning, potential joint future allocation requests and a possible future water intake and treatment facility and authorize the manager to sign. 

c.       Federal Stimulus Package APPROVED

The Board will consider approving a list of projects for the Federal Stimulus Appropriation Package and the resubmission of two projects for the Trans-HUD Subcommittee to Congressman David Price’s office.  

d.      Information Technology Strategic Plan TO BE BROUGHT BACK

The Board will consider approving the Strategic Technology Plan as developed by County staff and the Information Technologies Advisory Committee. 

e.      Alamance County/Orange County Boundary Line NCGS Survey TABLED

The Board will consider a report on the results of the North Carolina Geodetic Survey (NCGS) and the public outreach and to discuss strategies to resolve Alamance/Orange Boundary line issues. 

7.  Reports

8.  Board Comments (Three  Minute Time Limit Per Commissioner) 

9.  County Manager’s Report

10.  Appointments

a.      Commission for Women – New Appointment APPROVED

The Board will consider making one new appointment to the Commission for Women. 

11.  Information Items

12.  Closed Session

13.  Adjournment



Orange County water supply reservoir water levels

Available information as of 3:00 PM, Thursday, February 12, 2009

Lake Orange

  • Water level is full and spilling.  Eno River Capacity Use restrictions have been lifted since   midnight on December 6th.  Reinstatement of restrictions in not anticipated until the beginning of the 2009 dry season.
  • Water storage capacity is at 100% (475 million gallons)
  • Approximately 141 days of water supply remaining (at Capacity Use specified release rate).   
  • The Hillsborough gage indicates that the latest Eno River flows are at approximately 17 cfs (11.0 mgd).  This flow represents a level that is approximately 24% of the historical median flow level (70 cfs) for this day of the year.
  • Orange Alamance has been operating its water plant five days a week (Monday-Friday) with average withdrawals of 300,000 gallons per day.

West Fork Reservoir

  • Water level is full and  spilling
  • Water storage capacity remaining is 100 %  
  • Approximately 368 days of water supply remaining (assuming Town’s current 30 day average water consumption rate (1.15 mgd). 
  • The Town of Hillsborough Town Board currently has no water use restrictions on its customers in effect. 

OWASA Reservoirs

            Water level at Cane Creek Reservoir is full.

  • Water level at University Lake is 0.5” below full.
  • Total remaining water storage capacity is approximately 99%
  • Approximately 496 days of water supply remain with no additional rainfall (at the current 30-day average daily demand [7.2 million gallons per day])
  • OWASA’s year-round water conservation requirements are in effect

National Weather Service/NOAA Regional Precipitation data (through 1/28/2009)

(inches above [+] or below [-] normal)


RDU                                                      Piedmont-Triad 

-2.55” since January 1, 2009                   -1.86” since January 1, 2009

-1.06” since February 1, 2009                 -0.90” since February 1, 2009   

Miscellaneous notes

The NC Drought Management Advisory Council drought map, last updated January 27, 2009, indicates that all of Orange County lies within the area of the state characterized as experiencing “abnormally dry” conditions, the least severe drought category.