Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, May 19, 2009
7:00 p.m. 
Southern Human Services Center
2501 Homestead Rd., Chapel Hill
    

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

4.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from April 21, 2009 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Advisory Board on Aging – Reappointments

The Board will consider making reappointments to the Advisory Board on Aging. 

(2)   Alcoholic  Beverage Control Board – Reappointment

The Board will consider making a reappointment to the Alcoholic Beverage Control Board. 

(3)   Animal Services Advisory Board – Reappointments

The Board will consider making reappointments to the Animal Services Advisory Board. 

(4)   Orange Water & Sewer Authority Board of Directors (OWASA) – Reappointment

The Board will consider making a reappointment to the Orange Water & Sewer Authority Board of Directors. 

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 51 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Ratification of Submission of a Grant Proposal for the Farm Enterprise Incubator at the WC Breeze Family Farm Extension & Research Center

The Board will consider ratifying the May 13, 2009 submission of a grant proposal for the Farm Enterprise Incubator at the WC Breeze Family Farm Extension & Research Center to NC A & T State University for inclusion in a grant proposal to the US Department of Agriculture Beginning Farmer and Rancher Development Program. 

e.      A Resolution to Foster Genocide Remembrance

The Board will consider a resolution to recognize and remember the millions who have perished through acts of genocide and authorize the Chair to sign. 

f.        Home and Community Care Block Grant for Older Adults Funding Plan, FY 2009-10

The Board will consider approving the recommended Home and Community Care Block Grant (HCCBG) for Older Adults Funding Plan for FY2009-10 in the amount of $469,299 and authorize the Chair to sign.  . 

g.      Space Allocation and Cost Reimbursements at Skills Development Center and Hillsborough Commons

The Board will consider increased space allocations for Employment Security Commission and Joint Orange Chatham Community Action at the Orange County Skills Development Center and Hillsborough Commons and request reimbursement for facility costs and authorize the Manager to sign. 

h.      Renewal of Contracts with In-Home Aide Providers to Provide In-Home Aide Services to Eligible Adults

The Board will consider continuing the contracts to provide In-Home Aide Services with Arcadia Health Services, Inc., Personalized Patient Home Assistance, Inc., Southern Home Care Services, Inc., Touched by Angels Home Healthcare II, Inc., Triangle Home Health Care, Inc., and Homewatch Caregivers of the Triangle, Inc. and authorize the Chair to sign the contracts contingent upon approval of the Orange County FY 2009-10 budget. 

i.        Renewal of Contract with Betty Rintoul, Ph.D. to Provide Mental Health Screenings for Young Children in Child Welfare System

The Board will consider continuation of a contract with Dr. Betty Rintoul to provide mental health services for young children involved with child welfare services and authorize the Chair to sign pending approval of the Orange County FY 2009-10 budget.

j.        Renewal of Contract with Northen Blue, L.L.P. for DSS Legal Services

The Board will consider approval of the FY 2009 – 10 contract for legal representation with Northen Blue, L.L.P. for the Department of Social Services and authorize the Chair to sign. 

k.      Approval of Continuation of Contract with OPC

The Board will consider continuation of a contract with Orange-Person-Chatham Local Management Entity for a part-time liaison to assist clients of Social Services to access needed mental health services and authorize the Chair to sign contingent upon approval of the Orange County FY 2009-10 budget. 

l.        Renewal of Contract with UNC Hospitals for DSS to Provide Medicaid Workers

The Board will consider renewal of the contract for income maintenance staff at UNC Hospitals and authorize the Chair to sign contingent upon approval of the Orange County FY 2009-10 budget.

m.    Renewal of Contract for Social Work Services Between Orange County Schools and Orange County Department of Social Services

The Board will consider renewal of the contract between the Orange County Schools and the Orange County Department of Social Services for the provision of eight Department of Social Services positions and related supervision to provide social work and case management services in the schools and authorize the Chair to sign contingent upon approval of the Orange County FY 2009-10 budget.

n.      Fiscal Year 2008-09 Budget Amendment #8

The Board will consider approving budget and grant project ordinance amendments for FY 2008-09. 

o.      2010 Census Complete Count Committee

The Board will consider creation of a Complete County Committee, authorize a letter of invitation, approve a resolution to promote the 2010 Census and approve the “sun-setting” of the Committee in May 2010. 

p.      Recommendation to NCDOT Concerning the Addition of Northridge Lane to the State Maintained Road System

The Board will consider a recommendation to the North Carolina Department of Transportation (NCDOT) concerning a petition to add Northridge Lane to the State Maintained Secondary Road System. 

q.      Resolution Endorsing Congestion Mitigation and Air Quality (CMAQ) Grant Agreement with the NCDOT

The Board will consider accepting conditions set forth in a Congestion Mitigation and Air Quality Agreement Resolution with the North Carolina Department of Transportation and authorize the Manager to sign. 

r.       Approval of School Capital Project Ordinances

The Board will consider approval of School capital project ordinances for FY 2009-10. 

5-1.  Public Hearings (SITTING AS THE ORANGE COUNTY HOUSING AUTHORITY BOARD)

a.      Orange County Housing Authority Public Hearing – Annual Public Housing Agency (PHA) Plan – Section 8 Housing Program

The Board will consider conducting a public hearing and approve submission of the Annual Public Housing Agency Plan for the Orange County Housing Authority and authorize the Chair to sign. 

5-2.  Public Hearings (Sitting as the Board of County Commissioners)

a.      Zoning Atlas Amendment (Rezoning) – 214 Phelps Road

The Board will consider the Planning Board recommendations on, and consider approval of, a petition to rezone portions of a parcel of property located at 214 Phelps Road. 

6.  Regular Agenda

a.      Creation of County Attorney Department and Authorization for New Paralegal Position

The Board will consider approving the County Manager recommendation to make changes to the Orange County organizational structure by creating the County Attorney’s Office reporting to the Board of County Commissioners; to approve a new position of Paralegal; and to amend the County’s Classification and Pay Plan. 

b.      Efland Sewer Low-Income Rate Assistance

The Board will consider information on assistance options for low-income customers of the Efland Sewer System. 

c.      Capital Project Ordinances Amendments

 

d.      Process for Evaluating Town Site Suggested for Transfer Station

 

7.  Reports

a.      County Wide Archer Pay and Benefits Study Report

Attachment - Archer Report

b.      Presentation of Recommended Fiscal Year 2009-10 Annual Operating Budget

The Board will receive the presentation of the Recommended FY 2009-10 Annual Operating Budget.  

8.  Board Comments (Three  Minute Time Limit Per Commissioner)

9.  County Manager’s Report

10.  Appointments

a.      Alcoholic Beverage Control Board – New Appointment

The Board will consider making a new appointment to the Alcoholic Beverage Control Board. 

b.      Human Relations Commission – New Appointments

The Board will consider making new appointments to the human Relations Commission. 

c.       Orange Unified Transportation Board – New Appointments

The Board will consider making new appointments to the Orange Unified Transportation Board. 

d.      Transportation Services Board – New Appointment

The Board will consider making a new appointment to the Transportation Services Board. 

11.  Information Items

12.  Closed Session

“Pursuant to G.S. 143-318.11(a)(3) "to consult with an attorney retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board, in the case of Orange County Rescue Squad, Inc. vs. County of Orange and Colonel F. Rojas Montes de Oca, Jr., Orange County Emergency Services Director.”

13.  Adjournment

A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.

 

 

Orange County water supply reservoir water levels

Available information as of 11:00 AM, Thursday, May 14, 2009

Lake Orange 

  • Water level is full and spilling
  • Water storage capacity is at 100% (475 million gallons)
  • Approximately 141 days of water supply remaining (at Capacity Use specified release rate).   
  • The Hillsborough gage indicates that current Eno River flows are at approximately 12 cfs (6.5 mgd).  This flow represents a level that is well below the historical median flow level (30 cfs) for this day of the year.
  • Orange Alamance continues the operation of its water plant five days a week (Monday-Friday) with average withdrawals of 300,000 gallons per day.

West Fork Reservoir  (as last reported 2/27/2009)

  • Water level is full and  spilling
  • Water storage capacity remaining is 100 %  
  • Approximately 366 days of water supply remaining (assuming Town’s current 30 day average water consumption rate (1.124 mgd). 

OWASA Reservoirs   (as last reported 05/13/2009)

  • Water level at Cane Creek Reservoir is full.
  • Water level at University Lake is full.
  • Total remaining water storage capacity is approximately 100 %
  • Approximately 434 days of water supply remain with no additional rainfall (at the current 30-day average daily demand [8.2 million gallons per day])
  • OWASA’s year-round water conservation requirements are in effect

 

National Weather Service/NOAA Regional Precipitation data (through 5/13\2009)

(inches above [+] or below [-] normal)

RDU                                                      Piedmont-Triad 

+0.25 since May 1, 2009                        +0.87 since May 1, 2009

-1.37” since January 1, 2009                   -1.28” since January 1, 2009

Miscellaneous notes

The NC Drought Management Advisory Council drought map, last updated May 12, 2009,  indicates that all of Orange (and all surrounding counties) County lies within the area of the state characterized as experiencing no abnormally dry weather or drought conditions.