Orange County Board of Commissioners
Click on the links below to view agenda items in Adobe® .pdf format
Note: Background Material on all abstracts available in the Clerk’s Office
COMPLIANCE WITH THE “AMERICANS
WITH DISABILITIES ACT” - Interpreter services and/or
special sound equipment are available with prior notice. If you need this assistance, call
the County Clerk’s office at 732-8181, ext. 2130. If you are disabled and need
assistance, contact the ADA Coordinator at extension 2300 or TDD#
BACKGROUND INFORMATION ON AGENDA
ITEMS - is
available in the Clerk’s office and complete copies of agenda material are
located at the Orange County Library in Hillsborough and the Chapel Hill
Library in Chapel Hill.
1. Additions or Changes to the Agenda
The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.
2. Public Comments
(We would appreciate you signing the pad ahead of time so that you are not overlooked.)
a. Matters not on the Printed Agenda
b. Matters on the Printed Agenda
(These matters will be considered when the Board addresses that item on the agenda below.)
3. Proclamations/ Resolutions/ Special Presentations
a. Orange County Arts Grant Recipients GRANT CHECKS PRESENTED
The Board will present checks to local organizations receiving 2009 Orange County Arts Grants.
b. Recognition of Pink Campaign Sponsors INFORMATION PRESENTED, CONTRIBUTORS RECOGNIZED
The Board will recognize local business partners who were major contributors with donations of money, good, or services to promote Breast Cancer Awareness through the Emergency Services Pink Campaign.
c. Orange County Comprehensive Transportation Plan APPROVED TIMELINE, APPROVED SURVEY WITH CHANGES
The Board will receive a presentation from North Carolina Department of Transportation (NCDOT) Transportation Planning staff, Triangle Area Rural Planning Organization staff and Durham-Chapel Hill-Carrboro Metropolitan Planning Organization staff on the Orange County Comprehensive Transportation Plan and consider approving the timeline for the process.
d. New County Website PRESENTATION RECEIVED
The Board will receive a presentation on the new Orange County website.
4. Consent Agenda
a. Minutes APPROVED WITH CORRECTIONS
The Board will consider correcting and/or approving the minutes from August 18 and 20, 2009 as submitted by the Clerk to the Board.
(1) Economic Development Commission – Reappointment APPROVED
The Board will consider making one reappointment to the Economic Development Commission.
(2) Human Relations Commission – Reappointments APPROVED
The Board will consider making reappointments to the Human Relations Commission.
(3) Jury Commission – Reappointment APPROVED
The Board will consider making one reappointment to the Jury Commission.
The Board will consider making reappointments to the Sportsplex Community Advisory Committee.
c. Motor Vehicle Property Tax Release/Refunds APPROVED
The Board will consider adoption of a refund resolution related to 39 requests for motor vehicle property tax releases or refunds in accordance with the NCGS.
d. Property Tax Refund APPROVED
The Board will consider adoption of a refund resolution related to one (1) request for property tax refund in accordance with N.C. General Statute 105-381.
e. Property Tax Releases APPROVED
The Board will consider adoption of a resolution to release property values related to eight requests for property tax release in accordance with N.C. General Statute 105-381.
The Board will consider six untimely applications for exemption/exclusion from ad valorem taxation for the 2009 tax year.
The Board will consider authorizing the Revenue Director/Tax Collector to begin the inclusion of 3R fees in the North Carolina Debt Setoff Program.
h. Redaction Software Acquisition APPROVED
The Board will consider authorizing the Interim Manager to sign an agreement in the amount of $36,000 with AmCad to install software to redact specific personal information from the Register of Deeds website.
The Board will consider approving a resolution supporting the application by the North Carolina Department of Transportation (NCDOT) for funding from both the American Recover and Reinvestment Act as well as from annual federal budgetary appropriations to implement the Southeast High Speed Rail Corridor.
The Board will consider approving a contract with and accept a $50,000 Strong Roots grant from the Appalachian Sustainable Agriculture Project to plan and execute a local food project to be determined by a team of local farm and food system professionals and authorize the Chair to sign.
k. Change in BOCC Regular Meeting Schedule for 2009 APPROVED
The Board will consider one change in the County Commissioners’ regular meeting calendar for year 2009.
The Board will consider authorizing the County Manager to exceed the position’s current signature authority of $25,000 to contract with multiple contractors for Phase I renovation of the John M. Link Center.
m. Agenda Abstract Writing Training APPROVED WITH CHANGES
The Board will consider approving a contract with Keith Hayes Writers to develop a style guide for the writing of agenda abstracts.
n. Adoption of BOCC Goals and Priorities – FY2009-10 APPROVED REVISION
The Board will consider formal adoption of BOCC Goals and Priorities for FY 2009-10.
The Board will consider approving the preliminary steps necessary to seek Qualified School Construction Bond Financing for the Carrboro High Cultural Arts Wing and authorize the Finance Officer to proceed with an application for financing.
p. Fiscal Year 2009-10 Budget Amendment #2 APPROVED
The Board will consider approving budget, capital and grant project ordinance amendments for fiscal year 2009-10.
The Board will consider submitting an application to the Special Appropriations Project Division in the U.S. Environmental Protection Agency’s Office for sewer grant funds in the Efland-Buckhorn area and authorize the Chair and Interim Manager to sign.
5. Public Hearings
a. CDBG Program – IDA Program PUBLIC HEARING HELD, APPROVED
The Board will consider receiving public comments prior to official close-out of the County’s FY 2005 Individual Development Account Program and authorize execution of the Certificate of Completion by the Chair.
The Board will conduct a public hearing for the NCDOT Rural Operating Assistance Program (ROAP) and to approve the annual FY 2009/2010 ROAP grant application and budget amendment.
6. Regular Agenda
a-1. Bradshaw Quarry Road Convenience Center Discussion APPROVED
"Pending the discussion on rural trash collection and disposal by the Orange County Solid Waste Working Group, to be considered by the BOCC no later than December 15, 2009, no convenience center will be closed. Costs for extended service beyond the September 20th closing date for the Bradshaw Quarry facility will be addressed by appropriate budget amendments."
a. Groundwater Observation Well Network APPROVED
The Board will consider receiving an update regarding the establishment of the Groundwater Observation Well Network (Orange Well Net), authorize execution of Memoranda of Agreement with three entities, authorize the Chair to sign, and receive feedback from the Board on the project.
b. Reorganization of Revenue and Assessor’s Office APPROVED WITH CHANGES
The Board will consider proposed plans related to the merging of the Assessor’s Office and Revenue into one department to allow for a smooth and efficient transition while working to maintain the same levels in quality service currently provide to the public.
c. Employee Benefits Recommendation and Update APPROVED
The Board will consider approving the County Manager’s 2010 employee benefits recommendations becoming effective January 1, 2010, and to provide the Board with an update on employee benefits.
8. Board Comments (Three Minute Time Limit Per Commissioner)
9. County Manager’s Report
The Board will consider making new appointments to the Animal Services Advisory Board.
b. Arts Commission – New Appointment APPROVED
The Board will consider making one new appointment to the Arts Commission.
c. Human Relations Commission – New Appointment APPROVED
The Board will consider making one new appointment to the Human Relations Commission.
The Board will consider one new appointment to the Information Technology Advisory committee.
11. Information Items
12. Closed Session
A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.
Orange County water supply reservoir water levels
Available information as of 10:00 AM, Thursday, September 10, 2009
West Fork Reservoir (as last reported 9/1/2009)
OWASA Reservoirs (as last reported 9/9/2009)
· Water level at Cane Creek Reservoir is 4’-3” below full.
National Weather Service/NOAA Regional Precipitation data (through 9/9/2009)
(inches above [+] or below [-] normal)
-0.69” since September 1, 2009 -1.26” since September 1, 2009
-7.31” since January 1, 2009 -5.55” since January 1, 2009
The NC Drought Management Advisory Council drought map, last updated September 8, 2009, indicates that all of Orange County lies within the area of the state categorized as experiencing moderate drought conditions.