Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Thursday, November 5, 2009
7:00 p.m. 
Central Orange Senior Center
103 Meadowlands Dr., Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      OWASA's Draft Long-Range Water Supply Plan Update

The Board will receive a presentation from representatives of the Orange Water and Sewer Authority on a Draft Long-Range Water Supply Plan. 

4.  Consent Agenda

a.      Minutes

The Board will consider approving and/or correcting the minutes from October 6, 2009 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Affordable Housing Advisory Board – Reappointment

The Board will consider making a reappointment to the Affordable Housing Advisory Board. 

c.       Property Tax Releases

The Board will consider adoption of a resolution to release property values related to five (5) requests for property tax release requests in accordance with N.C. General Statute 105-381. 

d.      Applications for Property Tax Exemption/Exclusion

The Board will consider ten (10) untimely applications for exemption/exclusion from ad valorem taxation for the 2009 tax year. 

e.      2009-2010 Small Business and Contract Renewal

The Board will consider renewing a contract to continue support of small business development services for Orange County as stated in the Economic Development Strategic Plan adopted May 14, 1996 and reaffirmed by the Economic Development commission in its new strategic plan, Investing in Innovation:2005-2010; and authorize the Manager and the Clerk to execute the contract. 

f.        American Recovery and Reinvestment Act Funding for Senior Lunch Program

The Board will consider approving the receipt of $17,893 in American Recovery and Reinvestment Act funding to purchase additional Senior Lunch meals that will be served at the two Orange county senior centers; and authorize the Chair to sign. 

g.      Approval of the Senior Food Service Caterer Contract with Nantucket Café, Inc.

The Board will consider approving the food service caterer contract with Nantucket Café, Inc. to provide senior meals with federal Home and Community Care Block Grant and the American Recovery and Reinvestment Act funds for the Congregate Nutrition Program beginning November 6, 2009 through June 30, 2010 with optional one year extensions; and authorize the Chair to sign. 

h.      Change in BOCC Regular Meeting Schedule for 2009

The Board will consider one change in the regular meeting calendar for year 2009. 

i.        Service Coordination Renewal Agreement with Manley Estates and the Department on Aging

The Board will consider renewing the Agreement for the Department on Aging to provide on-site service coordination for the residents of the HUD 202 First Baptist and Manley Estates senior housing complex in Chapel Hill; and authorize the Chair to sign. 

j.        Approval of an Agreement with Dr. Claudia Sheppard for Veterinary Services

The Board will consider approving an agreement between Orange County and Dr. Claudia Sheppard in an amount not to exceed $37,500 that would be expended in FY 2009-10 for the provision of in-house spay and neuter services for adoptable pets, as well as existing consultative veterinary services and authorize the Chair to sign. 

k.      NC Department of Correction Grant Award and CJPP Continuation Contract

The Board will consider receiving FY 2009-2010 Criminal Justice Partnership Program implementation grant funds totaling $173,467 from the NC Department of Correction and to approve a contract with Freedom House Recovery Center for the continuation of local services and authorize the Chair to sign. 

l.        Transfer of Affordable Rentals, Inc. Properties

The Board will consider approving the transfer of 13 properties currently owned by the Affordable Rentals, Inc. to EmPOWERment, Incorporated; and authorize the County Attorney’s Office to prepare the necessary documents to complete the transfer and authorize the Chair and Manager to execute the documentation. 

m.    Legal Advertisement for Quarterly Public Hearing – November 23, 2009

The Board will consider the legal advertisement for items to be presented at the joint Board of County commissioners/Planning Board Quarterly Public Hearing scheduled for November 23, 2009. 

n.      Community Use of Schools Facilities for Recreation

The Board will consider approving a set of guiding principles and recommendations from the Intergovernmental Parks Work Group regarding the potential for use of school facilities for community recreation purposes. 

o.      Propose to Accept Offers to Purchase for Four County Properties

The Board will consider offers to purchase four County properties offered for sale and approve a resolution initiating an upset bid process and authorize the Chair to sign. 

p.      County Provision of Recycling Service for County School Facilities

The Board will consider entering into a Memorandum of Understanding with the Orange County Public School System to provide recycling collection services to Orange county public schools and other school system facilities and authorize the Chair to sign pending final review by staff and the County Attorney. 

5.  Public Hearings

6.  Regular Agenda

a.      Orange County Agricultural Development and Farmland Protection Plan

The Board will consider adopting an Agricultural Development and Farmland Protection Plan for Orange County and authorize the staff to submit the plan to the North Carolina Department of Agriculture and Consumer Services. 

b.      School Capital Project Ordinance Amendments

The Board will consider aligning School Capital Project Ordinances to agreed upon balances. 

c.      Register of Deeds Reorganization Plans

The Board will receive information on the reorganization plans in the Register of Deeds Office. 

d.      Agreement for Orange County Main Library Public Art Project – Revisited

The Board will consider authorizing the County Manager to sign the Orange County Main Library Public Art agreement with artist Wayne Trapp contingent upon final review by the County Attorney and the Historic Hillsborough District Commission. 

7.  Reports

a.      Update on 911 Addressing Project

The Board will consider receiving an update on the 911 Addressing Project. 

8.  Board Comments (Three Minute Time Limit Per Commissioners

9.  County Manager’s Report

10.  Appointments

a.      Animal Services Advisory Board – New Appointment

The Board will consider making a new appointment to the Animal Services Advisory Board. 

b.      Chapel Hill/Orange County Visitors Bureau – New Appointment

The Board will consider making a new appointment to the Chapel Hill/Orange County Visitors Bureau. 

c.      Hillsborough Planning Board – New Appointment

The Board will consider making a new appointment to the Hillsborough Planning Board. 

d.      Historic Preservation Commission – New Appointment

The Board will consider making a new appointment to the Historic Preservation Commission. 

11.  Information Items

·        Proposed Parking Plan for West County Campus Buildings

12.  Closed Session

13.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.