Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, November 17, 2009
7:00 p.m. 
Southern Human Services Center
2501 Homestead Rd., Chapel Hill, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

4.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from October 13 (5:30 p.m. and 7:00 p.m.), 20 and 27, 2009 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 81 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Receipt of Funds for H1N1 Influenza Response Phase III and Immunization Funds for Vaccine Storage

The Board will consider accepting funds in the amount of $301,601 for H1N1 Influenza Response Phase III and $7,000 for Immunization Fund for Vaccine Storage and approve the corresponding budget amendment. 

e.      Performance Agreements with the Town of Chapel Hill for Senior Services

The Board will consider three Performance Agreements with the Town of Chapel Hill to provide the Department on Aging with funding totaling $68,000 for senior services and authorize the Chair to sign contingent upon the receipt of final agreements from the Town of Chapel Hill. 

f. Lease: 501 W. Franklin Street

The Board will consider modifying the lease arrangement with at 501 W. Franklin Street for the period December 3, 2009 through December 2, 2010 and authorize the Chair to sign. 

g.      Agricultural Development and Farmland Protection Plan

The Board will consider adopting an Agricultural Development and Farmland Protection Plan for Orange County. 

h.      Authorization to Resubmit Grant Application to N.C. Agricultural Development and Farmland Preservation Trust Fund

The Board will consider authorizing staff to re-apply for a grant from the North Carolina Agricultural Development and Farmland Preservation Trust Fund. 

i.        First Reading: Extension of the Ordinance Granting Emergency Services Franchise and Agreements to Orange EMS & Rescue Services, Inc. and Technical Rescue Services, Inc.

The Board will consider adopting on first reading the extension of the EMS Franchise Agreements by Ordinance of the two active rescue squads in the County; Orange EMS & Rescue Squad, Inc. and Technical Rescue Services, Inc. d/b/a South Orange Rescue Squad under the same terms and conditions as the current EMS franchise agreements until March 31, 2010. 

j.        Fiscal Year 2009-10 Budget Amendment #4

The Board will consider approving budget ordinance amendments for fiscal year 2009-10. 

k.      Adoption of Resolution Approving Qualified School Construction Bond Financing for $4,136,434 for the Carrboro High School Arts Wing

The Board will consider adopting a resolution approving Qualified School Construction Bond Installment financing in the amount of $4,136,434 under section 160A-20 of the North Carolina Statutes to  finance the Carrboro High School Arts Wing project. 

l.        Change in BOCC Regular Meeting Schedule for 2009

The Board will consider one change in the County Commissioners’ regular meeting calendar for year 2009. 

5.  Public Hearings

6.  Regular Agenda

a.      Proposal to Strategically Relocate EMS Units, Including Immediate Implementation of Revere Road Facility (Former Animal Services Building)

The Board will consider approving the ongoing plan to strategically relocate Emergency Medical Services (EMS) stations and enhance response time as call loads determine need and resources provide. 

b.      Expansion of Durham-Chapel Hill-Carrboro Metropolitan Area Boundary

The Board will receive a presentation from Durham-Chapel Hill-Carrboro Metropolitan Planning Organization staff and direct staff on preparing a response. 

c.      Rogers Road Eubanks Neighborhood Association Request for a Well and Septic Survey

The Board will consider approving the Rogers Road Eubanks Neighborhood Association request fro a community water and septic system study by the Health Department. 

d.      Review and Discussion of Proposal Regarding No Fault Privately-Owned Well Repair Policy for Properties Near the Orange County Landfill

The Board will consider a proposal regarding a no fault privately-owned well repair policy for properties near the Orange County Landfill and provide feedback and direction to staff. 

e.      School Capital Project Ordinance Amendments

The Board will consider aligning School Capital Project Ordinances to agreed upon balances. 

7.  Reports

8.  County Manager’s Report

9.  Board Comments (Three Minute Time Limit Per Commissioner)

10.  Appointments

a.      Hillsborough Planning Board – New Appointment

The Board will consider making a new appointment to the Hillsborough Planning Board. 

11.  Information Items

           Update on “Dogging Deer” in Northern Orange

           Recommendation for Discontinuing the Spraying of Herbicides on Roadsides and Utility Rights-of-Way in Orange County

           October 20, 2009 and November 5, 2009 BOCC Meeting Follow-up Actions Lists

12.  Closed Session

13.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.