Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, December 15, 2009
7:00 p.m. 
Southern Human Services Center
2501 Homestead Rd., Chapel Hill, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.         Presentation from NC Budget and Tax Center Report Received

The Board will receive a presentation from staff with the North Carolina budget and Tax Center providing and overview of the State’s budget outlook for the upcoming year and the proposed comprehensive tax reform effort. 

b.         Town of Chapel Hill Mayor Kevin Foy’s Mental Health Task Force Report Report Received

The Board will receive the final report of Chapel Hill May Kevin Foy’s Mental Health Task Force. 

c.          Recommendations from the Human Relations Commission Concerning the “Secure Communities” Program in Orange County DEFERRED

The Board will consider a report from the Human Relations commission, based on a request from the BOCC, on the Department of Homeland Security’s “Secure Communities” program and provide concrete suggestions to make program implementation as transparent and socially just as possible. 

4.  Consent Agenda

a.      Minutes  APPROVED

The Board will consider correcting and/or approving the minutes from November 14, 19 and 23 (both 5:30 and 7:30 p.m. meetings), 2009, as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Commission for the Environment – Reappointments APPROVED

The Board will consider making reappointments to the Commission for the Environment. 

c.       Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 33 requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

d.      Applications for Property Tax Exemption/Exclusion APPROVED

The Board will consider three (3) untimely applications for exemption/exclusion from ad valorem taxation for the 2009 tax year. 

e.      Appointment of Tax Assessor APPROVED

The Board will consider appointing a new Tax Assessor, change the appointment term of the Tax Collector, and establish the Tax Administrator classification. 

f.        Unified Development Ordinance  (UDO) Table of Contents APPROVED with CHANGES

The Board will consider accepting and approving the formatting and organizational structure of a draft version of the table of contents for the proposed Unified Development Ordinance. 

g.      Hillsborough – Orange County Strategic Growth Plan – Phase II (Interlocal Agreement Initiative) APPROVED

The Board will consider the version of the Interlocal Agreement adopted by the Town of Hillsborough and authorize the Chair to sign. 

h.      Contribution to Hillsborough for West Margaret Lane Sidewalk APPROVED

The Board will consider partnering with the Town of Hillsborough to construct a sidewalk, not to exceed $38,775, connecting the existing sidewalk in front of the new Library to Churton Street, and authorize the Manager to execute the documents. 

i.        Justice Center Facility Project Change Order and Revised Capital Project Ordinances APPROVED with CHANGES

The Board will consider approving 1) a change order fro the Justice Center Facility capital project in order to comply with life safety code issues, and 2) capital project ordinances for the Justice Center Facility and Emergency Services Relocation at Meadowlands projects, and authorize the Manager to sign. 

j.        Approval of Boundary Line Agreement for Seven Mile Creek Preserve APPROVED

The Board will consider the resolution of boundary overlaps and gaps among property owned by the Friends of Moorefields, the Crutchfield heirs and Orange County by a boundary agreement, and authorize the Chair to sign. 

k.      Adoption of Final Bond Resolution Authorizing General Obligation Refunding Bonds in the Maximum Amount of $27,000,000 to Refund Public Improvement Bonds Issued in 2001 and 2003 APPROVED

The Board will consider adopting a final bond resolution authorizing the sale of General Obligation Refunding bonds in the maximum amount of $27,000,000 to refund Public Improvement Bonds issued in 2001 and 2003. 

l.        Change in BOCC Regular Meeting Schedule for 2010 APPROVED

The Board will consider one change in the County commissioners’ regular meeting calendar for year 2010, changing the date of the Legislative Breakfast from 4/19/2010 to 2/22/2010. 

5.  Public Hearings

6.  Regular Agenda

a.      Bradshaw Quarry Road Solid Waste Convenience Center: Scenarios and Strategies to Maintain Operations for Remainder Fiscal Year 2009–10 APPROVED (for 2 days) with CHANGES

The Board will consider operating scenarios and funding strategies for continuing the Bradshaw Quarry Solid Waste County Convenience Center for the remainder of FY 2009 – 2010. 

b.      Fire/Rescue/EMS Study Request for Proposal APPROVED

The Board will review and consider a Request for Proposal which solicits proposals from qualified vendors to conduct an assessment and provide a report detailing the fire, rescue, emergency medical, and emergency service capabilities within Orange County. 

c.      Fiscal Year 2009-10 Budget Amendment #5 APPROVED

The Board will consider approving budget, grant and capital project ordinance amendments for fiscal year 2009-10. 

d.      Acceptance of Homestead Community Center Bid and Discussion of Preservation Easements for Churton Street Properties APPROVED with CHANGES

The Board will consider approving a resolution authorizing the sale of Homestead Center located at 600 Homestead Road in Chapel Hill; and to consider placing, or causing to be placed, Historic Preservation Agreements on two Churton Street County properties; and re-starting the divestiture process by re-advertising the properties for sale. 

e.      Resolution Endorsing the No-Build Alternative for Elizabeth Brady Road Extension APPROVED with CHANGES

The Board will consider approving a resolution to the North Carolina Department of Transportation endorsing the no-build alternative for Elizabeth Brady Road Extension, Transportation Improvement Program Project Number U-3808. 

f.        Acceptance of American Tower, Inc. Response / Contract to the Broadband Request for Proposal (RFP) APPROVED

The Board will consider accepting the American Tower, Inc. response / contract to the County broadband services RFP. 

g.      Restructuring of the Planning and Inspections Department APPROVED

The Board will consider acknowledging the restructuring of the Planning and Inspections Department.   

7.  Reports

8.  County Manager’s Report

9.  Board Comments (Three Minute Time Limit Per Commissioner)

10.  Appointments

a.      Chapel Hill Parks & Recreation Commission – New Appointment APPROVED

The Board will consider making a new appointment to the Chapel Hill Parks & Recreation Commission.

b.      Joint Orange Chatham Community Action (JOCCA) – New Appointment DEFERRED

The Board will consider making one appointment to Joint Orange Chatham Community Action. 

11.  Information Items

        Review of Development Issues Associated with Hanson Aggregate Quarry Operation Along Highway 57 within the Little River Township

        Agricultural Support Enterprises – History & Status

        Update on Consultant Selection Process with the Unified Development Ordinance (UDO)

        Hunters “Dogging Deer”- Feedback from Concerned Private Property Owners

        UNC School of Medicine – Orange County Research Farm

        December 7, 2009 BOCC Meeting Follow-up Actions List

12.  Closed Session

13.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.