Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, February 2, 2010
7:00 p.m. 
Central Orange Senior Center
103 Meadowlands Dr, Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      Affordable Housing Performance Report  Report Received

The Board will receive the Annual Affordable Housing Performance Report from the Orange County Affordable Housing Advisory Board.   

b.      Orange County Arts Grant Recipients Grants Presented

The Board will acknowledge and present checks to local artists and arts organizations receiving the Fall 2009 cycle of Orange County Arts Grants. 

c.       Proclamation Acknowledging February as “Human Relations Month” APPROVED

The Board will consider an official proclamation recognizing the month of February as “Human Relations Month” in Orange County and authorize the Chair to sign. 

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes of the November 14 and December 4, 2009 meetings as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Advertisement of Tax Liens on Real Property  APPROVED

The Board will consider an advertisement to report the amount of unpaid taxes for the current year that are liens on real property as required by North Carolina General Statute 105-369 and to establish March 17, 2010 as the date set by the Board for the advertisement. 

d.      Property Tax Refunds APPROVED

The Board will consider adoption of a refund resolution related to six (6) requests fro property tax refund in accordance with N.C. General Statute 105-381. 

e.      Property Tax Releases APPROVED

The Board will consider adoption of a resolution to release property values related to twenty-one (21) requests for property tax release in accordance with N.C. General Statute 105-381. 

f.        Property Value Changes APPROVED

The Board will consider approving value changes made in property values after the 2009 Board of Equalization and Review had adjourned. 

g.      Applications for Property Tax Exemption/Exclusion APPROVED

The Board will consider twelve (12) untimely applications for exemption/exclusion from ad valorem taxation for the 2009 tax year. 

h.      Resolution Creating a Special Board of Equalization and Review  APPROVED

The Board will consider a resolution providing for the appointment of a special board of equalization and review to carry out the statutory responsibilities of ensuring that tax lists and tax records comply with the provisions of the North Carolina Machinery Act. 

i.        Orange County Arts Commission Annual DCP Renewal with NC Arts Council APPROVED

The Board will consider authorizing the Orange County Arts commission and staff to apply by the March 1, 2010 deadline for annual Designated County Partner (DCP) renewal with the NC Arts Council in order to receive state Grassroots Arts Program funds for Orange County. 

j.        Voluntary Agricultural District Designation: Woods Family Farm  APPROVED

The Board will consider an application from the Woods family to certify their farm as qualifying farmland within the Caldwell Voluntary Agricultural District and authorize the Chair to sign the agreement. 

k.      Consultant Services - Consolidated Housing Plan APPROVED

The Board will consider awarding a contract for consulting services to W. Frank Newton, Inc. for the development of a Consolidated Housing Plan for Orange County and authorize the Chair to sign contingent upon final review and approval of the county Attorney. 

l.        Notice of Public Hearing on Orange County’s 2010 Legislative Agenda APPROVED

The Board will consider providing notice of the Board of County commissioners’ plans to hold a public hearing on February 16, 2010 on potential items for inclusion in Orange County’s legislative agenda package for the 2010 North Carolina General Assembly Session. 

m.    Legal Advertisement for Quarterly Public Hearing – February 22, 2010 APPROVED

The Board will consider the legal advertisement for items to be pres3nted at the joint Board of county commissioners/Planning Board Quarterly Public Hearing scheduled for February 22, 2010.

n.      Letter Supporting North Carolina Department Of Transportation’s Application for Southeast High Speed Rail Funding DEFERRED

The Board will consider authorizing the Chair to sign a letter supporting the North Carolina Department of Transportation’s application for funding from both the American Recovery and Reinvestment Act as well as from annual federal budgetary appropriations to accelerate the Southeast High Speed Rail corridor south of Washington D.C. 

o.      Authorization and Issuance of General Obligation Refunding Bonds, Including Bonds Previously Authorized and Up to $7,000,000 of Additional Bonds APPROVED

The Board will consider authorize the issuance of additional general obligation refunding bonds in the maximum amount of $7,000,000 to refund public improvements bonds issued in 2004, to amend a previous authorization for the sale of refunding bonds to allow for the refunding of the 2004 bonds and to adjust the schedule for the bond sale, and to take other appropriate action.

p.      Application for North Carolina Education Lottery Proceeds for Orange County Schools Projects and Approval of the Corresponding School Capital Project Ordinances APPROVED

The Board will consider approving applications to the North Carolina Department of Public Instruction to release funds from Orange County’s NC Education Lottery account for Orange County Schools’ projects, and approve the corresponding School capital Project Ordinances and authorize the Chair to sign. 

q.      Exercise County’s Statutory Right of First Refusal to Purchase Board of Education Property  APPROVED

The Board will consider exercising the County’s Right of First Refusal to purchase real property owned by the Orange County Board of Education and authorize the Chair to sign the resolution. 

5.  Public Hearings

a.      Orange County Consolidated Housing Plan Hearing Held

The Board will receive comments from the public regarding the housing and non-housing needs to be included in the 2010-2014 Consolidated Housing Plan for Housing and Community Development Programs in Orange County and proposed uses of 2010-2011 HOME funds. 

b.      Public Hearing for EMS Franchise  Hearing Held

The Board will conduct a public hearing on the need for ambulance services. 

6.  Regular Agenda

a.      Second Reading: Amendments to the EMS Franchise Agreement entitled “An Ordinance Regulating Emergency Medical, First Responder and Rescue Service and Granting of Franchise and Contracts to the Operators In the County of Orange”  APPROVED

The Board will consider a second reading approving amendments to the EMS Franchise Ordinance entitled, “An Ordinance Regulating Ambulance and Emergency Medical, First Responder and Rescue Services and Granting of Franchise and Contracts to the Operators in the County of Orange,” and authorize the Chair to sign. 

b.      New and Updated Clinical Services Fees for Health Department APPROVED

The Board will consider approving new and updated clinical services fees for the Health Department. 

c.       Update on Solid Waste Work Group Planning Process Including Solid Waste Convenience Center Issues Received Update

The Board will consider an update on the general status of the Solid Waste Planning Work Group’s development of the three year update to the County-wide solid waste plan, with particular focus on the future role and funding of Solid Waste Convenience Centers and associated unincorporated County matters. 

d.      Orange County Comprehensive Transportation Plan Update – Options APPROVED with CHANGES

The Board will consider continuing or discontinuing development of the Comprehensive Transportation Plan. 

e.      Resolution Approving a No Fault Privately-Owned Well Repair Concept and Authorizing the Development and Implementation of a No Fault Privately-Owned Well Repair Policy for Properties Near the Orange County Landfill APPROVED

The Board will consider a resolution approving a no fault privately-owned well repair concept and authorizing staff to proceed with the development and implementation of a no fault privately-owned well repair policy for properties near the Orange County Landfill and authorize the Chair to sign. 

7.  Reports

a.      Report of Orange Public Transportation Vital Statistics and Rural Operating Assistance Program (ROAP) Transit Vital Signs Report Received

The Board will consider a report of a three-year comparison of the operational efficiencies of Orange Public Transportation. 

b.      Efland Sewer System Report Received

The Board will receive a history of events regarding the creation of the Efland Sewer System and special events thereafter. 

8.  County Manager’s Report

9.  Board Comments (Three Minute Time Limit Per Commissioner)

10.  Appointments

11.  Information Items

        Using EPA Grant Money for Rogers Road Sewer Improvements

        January 21, 2010 BOCC Meeting Follow-up Actions List

12.  Closed Session

13.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.