Orange County Board of Commissioners

Meeting Agenda
Click on the links below to view agenda items in Adobe
.pdf format

Download Acrobat Reader

Print-friendly version

Regular Meeting
Tuesday, August 17, 2010
7:00 p.m. 
Department of Social Services, Hillsborough Commons
113 Mayo St., Hillsborough, NC
    

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      Statement on the Impact of Human Trafficking and September 1, 2010 Conference  RECEIVED

The Board will receive a statement on the impact of human trafficking and information on a September 1, 2010 regional conference on human trafficking. 

b.      2010 International Energy Code Final Action Hearings RECEIVED

The Board will consider support of the energy efficiency modifications to the International Energy Code Council by sending a voting delegation to a meeting in Charlotte. 

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from May 20, 24, 25 and June 1, 3, 10, 2010 as submitted by the Clerk to the Board.  

b.      Appointments

(1) Hillsborough Board of Adjustment – Reappointment APPROVED

The Board will consider making a reappointment to the Hillsborough Board of Adjustment. 

(2) Orange County Arts Commission – Reappointments APPROVED

The Board will consider making reappointments to the Orange County Arts Commission. 

c.       Motor Vehicle Property Tax Release/Refunds for June APPROVED

The Board will consider adoption of a refund resolution related to 12 requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

d.      Motor Vehicle Property Tax Release/Refunds for July APPROVED

The Board will consider adoption of a refund resolution related to 73 requests for motor vehicle property tax releases or refunds in accordance with NCGS.

e.      Property Tax Refunds APPROVED

The Board will consider adoption of a refund resolution related to ten (10) requests for property tax refund in accordance with N.C. General Statute 105-381. 

f.        Property Tax Releases APPROVED

The Board will consider adoption of a resolution to release property values related to twenty-four (24) requests for property tax release in accordance with N.C. General Statute 105-381. 

g.      Applications for Property Tax Exemption/Exclusion APPROVED

The Board will consider ten (10) untimely applications for exemption/exclusion from ad valorem taxation for the 2010 tax year. 

h.      Tax Collector’s Annual Settlement for Fiscal Year 2009-10 APPROVED

The Board will consider the tax collector’s annual settlement on current and delinquent taxes, approve the accounting thereof, and upon acceptance of the reports, issue the Orders to Collect for Fiscal Year 2010-2011. 

i.        Release of Debts APPROVED

The Board will consider releasing debt owed to Orange County in excess of 10 years that is no longer collectible. 

j.        Appointment of Four Deputy Tax Collectors APPROVED

The Board will consider appointment of Linda Strickland-Jaubert, Bernice Gwynn, Valerie Curry and Bobbie Underwood as Deputy Tax Collectors for a one year term effective July 1, 2010 through June 30, 2011. 

k.      Amending the County Attorney’s Employment Agreement APPROVED

The Board will consider amending the County Attorney’s Employment Agreement to allow for increased leave accrual. 

l.        Homeless Prevention and Rapid Rehousing Grant Update – Establish Three Time-Limited Positions APPROVED

The Board will consider establishing three time-limited positions funded by the HUD Homeless Prevention and Rapid Rehousing grant and authorize the Chair to sign the contracts. 

m.    Agreement Renewal with UNC Family Medicine and Health Department for Physician Services APPROVED

The Board will consider renewing an agreement between UNC Family Medicine and Health Department for Physician Services and authorize the Chair to sign.

n.      New Fees for Health Department Secondary to State Budget Changes APPROVED

The Board will consider establishing frees for vaccines and for administration of a screening tool for 18 and 24 month olds and authorize the revision of the County fee schedule. 

o.      Amendments to a Resolution Creating an Orange County Arts Commission DEFERRED

The Board will consider text amendments to the Resolution Creating an Orange County Arts commission to grant the Arts Commission the authority to award Arts Commission grants. 

p.      Changes in BOCC Regular Meeting Schedule for 2010 APPROVED with CHANGES

The Board will consider two changes in the County Commissioners’ regular meeting calendar for year 2010. 

q.      Resolution in Support of North Carolina’s Current Public Alcoholic Beverage Control System APPROVED

The Board will consider approval of a resolution requested by the Orange County ABC Board supporting North Carolina’s current public Alcoholic Beverage Control System and authorize the Chair to sign. 

r.       Fiscal Year 2010-11 Budget Amendment #1 APPROVED

The Board will consider approving budget, grant, and school capital project ordinance amendments for Fiscal Year 2010-11. 

s.       Appropriate Payment-in-Lieu Funds from the Parks and Open Space Subdivision Payment-in-Lieu Fund and Approve Budget Amendment #1-A DEFERRED

The Board will consider appropriating $656,481 of Payment-in-Lieu funds from the Parks and Open Space Subdivision Payment-in-Lieu Fund to fund authorized projects from 2002 to 2008. 

t.        Fairview Park Tennis Courts Change Order APPROVED

The Board will consider approving Fairview Park Change Order GC-3 involving the construction of Tennis Courts at Fairview Park. 

5.  Items Removed From Consent Agenda

6.  Public Hearings

a.      North Carolina Department of Transportation, Rural Operating Assistance Program (ROAP) and Supplemental ROAP Grant Application for FY 2010/2011 APPROVED

The Board will conduct a public hearing for the North Carolina Department of Transportation Rural Operating Assistance Program (ROAP) and to approve the annual FY 2010-2011 ROAP grant application and certified statement and authorize the Chair and County Manager to sign. 

b.      Zoning Atlas Amendment (Rezoning) – 3300 NC 54 West  APPROVED

The Board will receive the Planning Board recommendation on a rezoning petition submitted by Mr. Vernon Davis to rezone a portion of a 2.04 acre parcel of property located at 3300 NC Highway 54 West. 

c.      Public Hearing for the Consideration of EMS Franchises: AAA Transport, Inc. and North State Medical Transport, Inc. APPROVED

The Board will conduct a public hearing on the need for ambulance services. 

d.      Public Hearing to Consider Proposed Uses of Funds from a November 2, 2010 Special Advisory Referendum Concerning the Levy of a One-Quarter Cent (1/4) County Sales and Use Tax  APPROVED

The Board will hold a public hearing on potential uses for a One-Quarter Cent (1/4) County additional Sales and Use Tax. 

7.  Regular Agenda

a.      First Reading: Emergency Services Franchise by Ordinance: AAA Transport, Inc. APPROVED

The Board will consider approving on First Reading the granting of a franchise by ordinance to AAA Transport, Inc., the Franchise Agreement under which it will operate and authorize the County Manager to sign after review by the County Attorney. 

b.      First Reading: Emergency Services Franchise by Ordinance: North State Medical Transport, Inc. APPROVED

The Board will consider approving on First Reading the granting of a franchise by ordinance to North State Medical Transport, Inc., the Franchise Agreement under which it will operate and authorize the County Manager to sign after review by the County Attorney. 

c.       Automatic External Defibrillator (AED) Program Guidelines APPROVED

The Board will consider a programmatic guideline for the Board’s consideration regarding the specification, purchase, placement/installation, use, monitoring and maintenance of Automatic External Defibrillators (AED) in County-owned and/or operated facilities. 

d.      Implementation of a One-Week Payroll Deferral – Amendment to Orange County Personnel Ordinance Article III, Section 1.0, The Work Week and Resolution Authorizing the Use and Advancement of Sick, Personal and Petty Leave During Payroll Deferral APPROVED

The Board will consider an amendment to the Orange County Personnel Ordinance Article III, Section 1.0, “The Work Week” to change the standard work week and a resolution authorizing the County Manager to allow employees to use up to 40 hours of sick leave and personal and petty leave accrued through June 30, 2011 to supplement their pay during the payroll deferral and advancing employees sick, person and petty leave during the payroll deferral.  

e.      Amendment to the Orange County Personnel Ordinance, Article VI, Sections 5.1 and 5.2 of the Position Classification Plan APPROVED

The Board will consider an amendment to Article VI, Sections 5.1 and 5.2 of the Position Classification Plan. 

f.        Amendment to the Orange County Personnel Ordinance, Article II, Recruitment and Employment to Add Section 5.7 Appointments of Incumbents and Others to Vacant Positions APPROVED

The Board will consider an amendment to Article II, Section 5.0 Appointments, a Section 5.7 Appointments of Incumbents and Others to Vacant Position. 

8.  Reports

a.      Orange Public Transportation – Chapel Hill Transit Consolidation Study Update APPROVED

The Board will receive a report on the status of the Orange Public Transportation – Chapel Hill Transit Consolidation Study. 

9.  County Manager’s Report

10.  County Attorney’s Report

11.  Appointments

a.      Adult Care Home Community Advisory Committee – New Appointments APPROVED

The Board will consider making appointments to the Adult Care Home Community Advisory Committee. 

b.      Orange County Arts Commission –New Appointments DEFERRED

The Board will consider making new appointments to the Orange County Arts Commission. 

12.  Board Comments (Three Minute Time Limit Per Commissioner)

13.  Information Items

        Central Efland and Northern Buckhorn Sewer Expansion Project Update

        Healthy Carolinians of Orange County’s 2010 Annual Meeting on September 24, 2010

        June 15, 2010 BOCC Meeting Follow-up Actions List

14.  Closed Session

“Pursuant to N.C.G.S. 143-318.11(a)(3): “To consult with an attorney employed or retained by the public body in order to preserve the attorney‑client privilege between the attorney and the public body, which privilege is hereby acknowledged.”

“Pursuant to NCGS 143-318.11(a)(6): "To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee.”

To consider and approve the unsealing of closed session minutes.

15.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.