Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, November 16, 2010
7:00 p.m. 
Southern Human Services Center 
2501 Homestead Rd., Chapel Hill, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      Presentation of Comprehensive Annual Financial Report FYE 6/30/2010

The Board will receive the Comprehensive Annual Financial Report for the fiscal year ended June 30, 2010. 

b.      Resolution Regarding Afghanistan War and Warfare Funding

The Board will consider adopting a resolution regarding the Afghanistan War and warfare funding. 

4.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from October 5 and 12 (5:30 and 7:00 p.m. meetings), 2010 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds for $485.81

The Board will consider adoption of a refund resolution related to 4 requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

d.      Adjustment of Minimum Charge for Health Department Dental Services to $30

The Board will consider approving an adjustment to the minimum charge for Heath Department dental services from $25 to $30 to minimize the revenue impact from adjusting the sliding fee scale downward. 

e.      Approval of Senior Lunch Caterer Contract Amendment with Nantucket Café, Inc.

The Board will consider approving an amendment to the catering services contract with Natucket Café, Inc. to provide noon meals for the Home and Community Care Block Grant-funded senior lunch program at the Seymour and Central Orange Senior Centers and authorize the Chair to sign. 

f.        Purchase of Mobile and Portable Radios from the North Carolina State Contract for Sheriff’s Department – $473,436.25

The Board will consider purchasing one-hundred mobile radios (mounted in vehicle) and seventy-five portable radios (hand held) at a total cost of $473,436.25 for the Sheriff’s Department from Motorola of Schaumberg, Illinois and authorizing staff to execute the necessary paperwork.

g.      Grant Submittal to the Rural Advancement Fund International USA, Tobacco Communities Reinvestment Fund, for the PLANT @ Breeze Farm Enterprise Incubator at the WC Breeze Family Farm Extension & Research Center

The Board will consider authorizing staff to submit a $30,000 grant proposal to the Rural Advancement Fund International USA, Tobacco Communities Reinvestment Fund, for the PLANT @ Breeze Farm Enterprise Incubator at the WC Breeze Family Farm Extension & Research Center. 

h.      Second Reading: Amendment to the Orange County Personnel Ordinance Article IV, Section 9.4 Supplemental Retirement [401(k)] Employer’s Contribution to Include 457 Plans as an Additional Contribution Option

The Board will consider approving on second reading an amendment to the Orange County Personnel Ordinance Article IV, Section 9.4 Supplemental Retirement [401(k)] Employer’s Contribution to allow the Orange County employer contribution to got to either an authorized 401 (k) Supplemental Retirement Plan or 457 Deferred Compensation Plan. 

i. Lease: 501 W. Franklin Street – Suites 105 and 106

The Board will consider renewing leases with for Suites 105 and 106 at 501 West Franklin Street through December 2, 2011 and authorize the Chair to sign. 

j.        Fiscal Year 2010-11 Budget Amendment #4

The Board will consider approving budget ordinance amendments for fiscal year 2010-11. 

k.      To Adopt Final Bond Resolution Authorizing the Issue of Limited Obligation Refunding Bonds in the Maximum Amount of $101.6 Million, and to Issue Additional $2 Million to Finance Computer Hardware/Software and Communications Equipment

5.  Items Removed From Consent Agenda

6.  Public Hearings

7.  Regular Agenda

a.      Orange County Schools Board of Education Resolution Regarding the County’s Capital Funding Policy and the Use of Lottery Funds

The Board will consider approving a request from the Orange County Schools Board of Education to dedicate Lottery proceeds to repay debt service and substitute general fund revenues for Fiscal Year 2010-11 approved capital projects in order to expedite the process of requesting lottery proceeds from the State and the contracting of approved capital projects. 

b.      Fairview Park – Draft Interlocal Agreement with Town of Hillsborough

The Board will consider a possible interlocal agreement with the Town of Hillsborough regarding property exchanges, operations and other issues at Fairview Park – including a revised agreement from the Town of Hillsborough dated October 25, 2010. 

c.       Budget Process FY2011-2012: Outside Agency Application Funding

The Board will consider approving a summary document intended to inform and facilitate decision-making on funding allocations for Outside Agencies in FY2011-12. 

8.  Reports

9.  County Manager’s Report

10.  County Attorney’s Report

11.  Appointments

a.      Orange County Planning Board – New Appointments

The Board will consider making new appointments to the Orange county Planning Board. 

12.  Board Comments (Three Minute Limit Per Commissioner)

13.  Information Items

·        November 4, 2010 BOCC Meeting Follow-up Actions List

·        Central Efland and Northern Buckhorn Sewer Expansion Project Update

14.  Closed Session

Pursuant to N.C.G.S. 143-318.11(a)(3): “To consult with an attorney employed or retained by the public body in order to preserve the attorney‑client privilege between the attorney and the public body, which privilege is hereby acknowledged.”

Pursuant to NCGS 143-318.11(a)(5):"To establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease."

“To discuss matters related to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations,” NCGS § 143-318.11(a)(4).

15.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.