Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Monday, December 6, 2010

RECEPTION - 6:15 p.m. - 7:00 p.m.

MEETING - 7:00 p.m. 
Central Orange Senior Center 
103 Meadowlands Dr., Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

Resolution of Commendation for Commissioner Mike Nelson

Oaths of Office for Board Members

a.       Alice M. Gordon

b.      Barry Jacobs

c.       Earl McKee

Board Organization

a.       Election of Chair and Vice-Chair

b.      Designation of Voting Delegate for all NCACC and NACo Meetings for Calendar Year December 1, 2010-2011


a.       Manager

b.       Clerk to the Board

c.       County Attorney

1.   Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.         Introduction of 2010 Piedmont Laureate

The Board will introduce and receive a brief selection from the Orange County novelist Zelda Lockhart the 2010 Piedmont Poet Laureate

b.         Planned Joint Summer Camp with Chapel Hill-Carrboro Y

The Board will receive plans from staff for a 2011 summer camp collaborative venture between the Department of Environment, Agriculture, Parks and Recreation and the Chapel Hill-Carrboro Y and provide feedback as desired.

c.          Certificate of Achievement for Excellence in Financial Reporting

The Board will consider recognizing the staff of the Orange County Financial Services Department for earning the Government Finance Officer’s Association (GFOA) Certificate of Achievement for the June 30, 2009 Comprehensive Annual Financial Report (CAFR) and will present the plaque to them.

4.   Consent Agenda

a.      Minutes

The Board will consider approving and/or amending the draft minutes from the October 19, 2010 BOCC Regular Meeting and the October 26, 2010 Budget Work Session.

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 35 requests for motor vehicle property tax releases or refunds.

d.      Property Tax Releases or Refunds

The Board will consider the adoption of resolution to release property values related to 30 requests for property tax release or refund.

e.      Applications for Property Tax Exemption/Exclusion

The Board will consider sixteen (16) untimely applications for exemption/exclusion from ad valorem taxation for the 2010 tax year.

f.        Examination of Bonds

The Board will consider examining bonds for officials pursuant to G.S. 58-72-20 and consider maintaining these bonds at their present levels.

g.      Senior Orange County Staff Ethics Policy

The Board will consider the adoption of an ethics policy for senior staff of Orange County.

h.      Acceptance of a $193,100 Energy Efficiency Community Block Grant Program Transportation Grant and Approval of Budget Amendment #4-A

The Board will consider to formally accept a $193,100 Energy Efficient Community Block Grant (EECBG)Program Transportation grant to purchase food processing equipment for the Piedmont Food and Agricultural Processing Center and approve Budget Amendment #4-A.

i.        Operational Agreement – Orange Soil and Water District

The Board will consider approving an Operational Agreement regarding the role of federal, state, County and Orange Soil and Water District staff, including administrative practices and a Partnership Initiative between the District and County.

j.        Requests for Road Additions to the State Maintained Secondary Road System

The Board will consider making a recommendation to the North Carolina Department of Transportation (NCDOT) concerning petitions to add subdivision roads in Beechridge Subdivision (Cooper Beech Ct.), Woodlands Subdivision (Nine Gate Rd., Woodgate Dr., Stonegate.Dr., Summergate Circle) and Efland Estates Subdivision (Gregg St.) to the State Maintained Secondary Road System.

k.      Interlocal Agreement between Town of Hillsborough and Orange County for Stormwater Program Management and Erosion Control Services

The Board will consider the approval of an updated Interlocal Agreement to continue implementation of the stormwater and erosion control programs for the Town of Hillsborough by Planning and Inspections’ Erosion Control Division.

l.        Schools Adequate Public Facilities Ordinance (Schools APFO) – Approval of Membership and Capacity Numbers

The Board will consider approval of November 15, 2010 membership and capacity numbers for both school districts (OCS and CHCCS) which will be used in developing 10 year student membership projections and the 2011 SAPFO Technical Advisory Committee (SAPFOTAC) Report.

m.    Outside Agency Application Funding: Feedback and Direction

The Board will consider approving the final summary document revision intended to inform and facilitate decision-making on funding allocations to Outside Agencies in FY 2011-12.

n.      Proclamation from Human Relations Commission for Human Rights Week, Human Rights Day and Bill of Rights Day

The Board will consider approving a proclamation recommended by the Human Rights Commission recognizing Human Rights Week and Human Rights Day, and Bill of Rights Day.

5.   Items Removed From Consent Agenda

6.   Public Hearings-NONE

7.   Regular Agenda

a.      Whitted Building Health and Dental Clinic Project Approval

The Board will consider reviewing and approval of the Health and Dental Clinic renovations at the Whitted Building and the associated estimated project costs.

b.      Update and Additional Action on the $103.6 Million Limited Obligation Bond Issuance to Refund Various Debt Obligations of the County and to Finance the Purchase of Equipment

The Board will be provided an update on the status and to authorize additional action on the issuance of $103.6 million of Limited Obligation Bonds (LOBs) to refund various debt obligations and finance equipment purchases.

c.       Adoption of Three-Year Update of County Solid Waste Management Plan 

(Supplemental - 3-Year Solid Waste Plan)

The Board will receive the draft Three-Year Update of the Solid Waste to the Board for consideration and approval by resolution sot that the Plan can be submitted to the State prior to January 1, 2011.

d.      Decision Regarding Upcoming Revaluation

The Board will consider the proposed County’s revaluation Schedule; discuss as needed and/or provide comments to staff and to choose one of these options:  a) delay the upcoming revaluation for at least one year, possible two years, to allow the opportunity for the real estate market and the economy to recover more fully before pursuing revaluation; or b) direct staff to move forward with the planned revaluation and to take the necessary budgetary steps to begin the revaluation process including the hiring of personnel and other actions to accomplish the revaluation.

e.      Potential Framework to Support Future Business Investment and Job Creation

The Board will consider discussing a potential framework to encourage and support the expansion of existing businesses and the location of new businesses within Orange County.

8.   Reports

9.   County Manager’s Report

10.   County Attorney’s Report

11.   Appointments

12.   Board Comments (Three Minute Time Limit Per Commissioner)

13.   Information Items

        November 16, 2010 BOCC Meeting Follow-up Actions List

14.   Closed Session

“To discuss the County’s position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property,” NCGS 143-318.11(a)(5).

15.   Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.