Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, February 15, 2011
7:00 p.m. 
Southern Human Services Center 
2501 Homestead Rd, Chapel Hill, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.         Orange County Arts Grant Recipients

The Board will present checks to local artists and arts organizations receiving Orange County Arts Grants. 

b.         Update on the Recommendations for Domestic Violence Shelter Service

The Board will receive an update from The Women’s Center on activities underway as a result of the final report of the Domestic Violence Shelter Work Group of the Commission for Women in the summer of 2010.

c.         Resolution Declaring February 22, 2011 as Spay Neuter Day USA in Orange County and Community Spay and Neuter Program Presentation

The Board will consider a resolution declaring February 22, 2011 as “Spay neuter Day USA” in Orange County and to receive an overview and update on the County’s Community Spay and Neuter Program and authorize the Chair to sign. 

d.         Appointment of New Tax Administrator & Creation of Time-Limited Tax Administration Advisor Position


4.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from January 20, 2011 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to thirty-one (31) requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

d.      Property Tax Releases and/or Refunds

The Board will consider adoption of a resolution to release property values related to forty-nine (49) requests for property tax release and/or refund in accordance with North Carolina General Statute 105-381. 

e.      Applications for Property Tax Exemption/Exclusion

The Board will consider six (6) untimely applications for exemption/exclusion from ad valorem taxation for the 2010 tax year. 

f.        Resolution Creating a Special Board of Equalization and Review

The Board will consider a resolution providing for the appointment of a special board of equalization and review to carry out the statutory responsibilities of ensuring that tax lists and tax records comply with the provisions of the North Carolina Machinery Act and to direct staff to recruit applicants.  

g.      Grant Application to North Carolina Association of County Commissioners for Wellness Program

The Board will consider authorizing the submission of the County’s wellness grant application to the North Carolina Association of County commissioners Risk Management Pool for Employee Wellness Program funding; to accept any grant funds awarded; and to establish a grant project ordinance to monitor expenditures per the grantor’s request. 

h.      Contract Between the NC Department of Agriculture and Consumer Services and Orange County: Grant for Specialty Crop Equipment for the Piedmont Food & Agricultural Processing Center; and Approval of Budget Amendment #7-A

The Board will consider approving a contract with the NC Department of Agriculture and consumer Services for a $79,950 Specialty Crop grant for equipment for the Piedmont Food and Agricultural Processing Center and authorize the Manager to sign.  

i.        Fiscal Year 2010-11 Budget Amendment #7

The Board will consider approving budget, grant, and capital project ordinance amendments for fiscal year 2010-11. 

j.        Approval of Capital Project Ordinance for the Qualified School Construction Bond Projects of the Chapel Hill - Carrboro City Schools and Orange County Schools

The Board will consider approving a Capital Projects Ordinance for the Qualified School construction bond projects of the Chapel Hill – Carrboro City Schools and Orange County Schools. 

k.      Interlocal Agreement with the Town of Hillsborough for Plan Review, Inspection, Building Official and Related Services

The Board will consider establishing a formal agreement between Orange County and the Town of Hillsborough to provide enforcement of the North Carolina Building codes including plan review, building official and related services pertaining to the North Carolina State Building Codes and authorize the Chair to sign. 

l.        Proposal to Operate Smart Start Subsidy at Social Services

The Board will consider a request by Social Services to submit a proposal to the Orange County Partnership for Young Children for operation of the Smart Start subsidy program. 

m.    Bid Award: Whitted Health and Dental Renovations

The Board will consider awarding a general construction contract to H.M. Kern, Greensboro, NC in the amount of $763,800 for the Health and Dental renovations, including the structural repairs to Building A and authorize the Chair to sign; and authorize the installation of a sprinkler system in Building A; and authorize the Manager to sign the change order. 

5.  Items Removed From Consent Agenda

6.  Public Hearings

a.      Unified Development Ordinance (UDO) – Report on Planning Board Recommendation

The Board will consider a report on the Planning Board’s recommendation regarding adoption of the entire Unified Development Ordinance (UDO). 

7.  Regular Agenda

a.      Lands Legacy Action Plan for FY 2010-12

The Board will consider adoption of the Lands Legacy Action Plan for the current and upcoming fiscal years (FY 2010-11 and FY 2011-12). 

b.      School Capital Projects Budget Ordinance Amendments – Budget Amendment #7-B

The Board will consider approving Budget Amendment #7-B appropriating $192,719 of fund balance in the General Fund for transfer to the School Capital Project Fund. 

c.       Proposed Changes to the Upper Neuse River Basin Association Bylaws

The Board will consider proposed changes to the Upper Neuse River Basin Association bylaws and related information. 

d.      Addressing Ordinance Status Report

The Board will consider a status report on the development and implementation of an addressing ordinance and to provide direction to staff on proceeding with the necessary steps toward ordinance adoption, implementation, and enforcement. 

8.  Reports

9.  County Manager’s Report

10.  County Attorney’s Report

11.  Appointments

a.      Affordable Housing Advisory Board – New Appointments

The Board will consider making new appointments to the Affordable Housing Advisory Board. 

b.      Chapel Hill/Orange County Visitor’s Bureau

The Board will consider making a new appointment to the Chapel Hill / Orange County Visitor’s Bureau. 

12.  Board Comments (Three Minute Limit Per Commissioner)

13.  Information Items

        February 1, 2011 BOCC Meeting Follow-up Actions List

        Central Efland and Northern Buckhorn Sewer Expansion Project Quarterly Update

        Buckhorn-Mebane Utilities Phase II/Land Use: Community Outreach

14.  Closed Session

15.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.