Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Thursday, March 3, 2011
7:00 p.m. 
Department of Social Services, Hillsborough Commons 
113 Mayo St., Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      Special Recognition of the Carol Woods Retirement Community APPROVED

The Board will consider recognizing Carol Woods Retirement Community for its continuing financial contribution in lieu of property taxes paid to Orange County.

b.      Resolution Recognizing and Congratulating the Town of Carrboro on its One-Hundredth Anniversary APPROVED

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes as submitted by the Clerk to the Board for: January 25, 2011 Work Session and February 2, 2011 regular Meeting

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 26 requests for motor vehicle property tax releases or refunds.

d.      Bid Award: Food Services Equipment for Piedmont Food and Agricultural Processing Center APPROVED

The Board will consider awarding a bid (#367-276) to Morlando Construction Company of Charlotte, N.C. and CE Holt Refrigeration of Charlotte, N.C.; awarding a bid ( #1614) to Quality Refrigeration of Winston-Salem, N.C. for walk in coolers and freezers utilizing used panels; and authorizing staff to execute the necessary paperwork.

e.      Public Trail Easement and Triangle Land Conservancy Funding Request for the Brumley Forest Nature Preserve; and Approval of Budget Amendment #7-C APPROVED

The Board will consider the acceptance of a public trail easement through the Triangle Land Conservancy’s Brumley Forest Nature Preserve and a request from the Triangle Land Conservancy for funding assistance for its “Brumley Forest” acquisition in May 2010, and to authorize the Chair and the Clerk to sign the easement agreement, subject to final review by staff and the County Attorney, with a closing and recordation of the document expected to occur on or before March 31, 2011; and approve the Budget Amendment #7-C and authorize payment of $50,000 to the Triangle Land Conservancy to help offset costs to acquire the Brumley Forest Nature Preserve.

f.        Contract Amendment for Engineering and Construction Administration Services for Twin Creeks Greenway  APPROVED

The Board will consider approving the Contract Amendment not to exceed a total of $25, 875 for additional Contract Administration Services for Coulter, Jewell, Thames, PA (“CJT”) for the Twin Creeks Greenway Project as specifically required by the N.C. Department of Transportation (NCDOT) as Contract Administrator for American Recovery and Reinvestment Act (ARRA) funds.

g.      Central Efland/North Buckhorn Sewer Extension Project - State Revolving Fund Loan Resolution APPROVED

The Board will consider a Resolution regarding the Clean Water State Revolving Fund Loan application and authorize the County Manager to sign the loan application as Chief Executive Officer.

h.      Central Efland/North Buckhorn Sewer Extension Project – Railroad Right-of-Way Occupancy Licenses APPROVED

The Board will consider approving an occupancy license in the railroad right-of-way for three sections of sewer line in the upcoming Central Efland and Northern Buckhorn sewer extension projects,

i.        Orange County Arts Grant – Reallocation of Funds APPROVED

The Board will consider reallocating $850 in County Funds from the Fall 2010 Orange County Arts Grants cycle to the Friends of the Carrboro Library and to Krista Bremer.

j.        Amendment to A Resolution Creating an Orange County Arts Commission APPROVED

The Board will consider a text amendment to the Resolution Creating an Orange County Arts Commission to grant the Arts Commission the authority to award Arts Commission grants.

k.      Reorganization of the SportsPlex Community Advisory Committee APPROVED

The Board will consider reorganization of the SportsPlex Community Advisory Committee.

l.        Senior Orange County Staff Ethics Policy APPROVED

The Board will consider an ethics policy for senior level staff of Orange County.

5.  Items Removed From Consent Agenda

6.  Public Hearings

a.      North Carolina Community Transportation Program (CTP) Administrative and Capital Grant Application FY 2011-2012 APPROVED

The Board will consider conducting an annual public hearing on the North Carolina Community Transportation (CTP) grant application by Orange County Public Transportation for FY 2011-12, approving the grant application that includes adopting a resolution authorizing the applicant to enter into an agreement with NCDOT, and authorize the County Attorney to complete the necessary certifications and assurances.

b.      CDBG Scattered Site Housing Rehabilitation Program APPROVED

The Board will consider conducting a public hearing to receive public comments prior to the official close-out of the County’s FY 2007 Community Development (CDBG) Scattered Site Housing Rehabilitation Program and authorize execution of the Certificate of Completion by the Chair of the Board of County Commissioners.

c.      Murphey School Local Historic Landmark Designation APPROVED

The Board will consider conducting a public hearing to receive public comment on the application and proposed ordinance to designate Murphey School as an Orange County Local Historic Landmark and refer the designation ordinance to the Historic Preservation Commission for its recommendation.

7.  Regular Agenda

a.      Acceptance of the County Master Aging Plan Annual Report for 2010 and 2011 Recommendations APPROVED

The Board will consider receiving the Orange County Master Aging Plan Annual Progress Report for 2010 and accept the recommendations for 2011.

b.      Proposed Master Plan for Future Blackwood Farm Park APPROVED

The Board will consider adopting the proposed master plan for the future Blackwood Farm Park.

8.  Reports

a.      Buckhorn-Mebane Utilities Phase II/Land Use: Community Outreach APPROVED

The Board will consider receiving a report on upcoming community outreach in the Buckhorn-Mebane Phase II Utilities area.

9.  County Manager’s Report

10.  County Attorney’s Report

11.  Appointments

a.      Orange County Arts Commission – New Appointments APPROVED

The Board will consider making new appointments to the Orange County Arts Commission.

b.      Orange County Planning Board – New Appointment APPROVED

The Board will consider making one new appointment to the Orange County Planning Board.

12.  Board Comments (Three Minute Time Limit Per Commissioner)

13.  Information Items

        Rezoning Petition – Proposed Carrboro Library

        February 15, 2011 BOCC Meeting Follow-up Actions List

14.  Closed Session

“To discuss the County’s position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property,” NCGS 143-318.11(a)(5).

“Pursuant to G.S. 143-318.11(a)(3) "to consult with an attorney retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board.”

15.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.