Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, March 15, 2011
7:00 p.m. 
Southern Human Services Center 
2501 Homestead Rd, Chapel Hill, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.       Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.       Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda (THREE MINUTE LIMIT PER SPEAKER – Written Comments May Be Submitted to the Clerk to the Board)

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.       Proclamations/ Resolutions/ Special Presentations-NONE

4.       Consent Agenda

a.      Minutes

The Board will consider and/or approve the minutes was submitted by the Clerk to the Board for: February 8, 2011

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 26 requests for motor vehicle property tax releases or refunds.

d.      Property Tax Releases and/or Refunds

The Board will consider adoption of a resolution to release property values related to twenty-seven requests for property tax release and/or refund.

e.       Jail Inspection Report

The Board will consider receiving the jail inspection report for January 24, 2011 from the N.C. Department of Health and Human Services.

f.       Sheriff’s Department Workweek and Pay

The Board will consider authorizing workweek changes implemented to correctly record hours worked and pay for the Sheriff’s Department employees.

g.      NC Department of Correction Grant Application and Approval of Criminal Justice Partnership Program (CJPP) Continuation Agreement

The Board will consider approving the annual grant application for the Criminal Justice Partnership Program from the NC Department of Corrections; to authorize the requisite budget amendment; and to approve an agreement with Freedom House Recovery Center for the continuation of local services.

h.      Fiscal Year 2010-11 Budget Amendment #8

The Board will consider approving budget and capital project ordinance amendments for fiscal year 2010-11. 

i.        911 Computer Aided Dispatch Enhancement and Approval of Budget Amendment #8-A

The Board will consider approving the addition of Automatic Vehicle Location (AVL) and mapping capabilities to ten (10) emergency response vehicles to enhance the current 911 Emergency Communications Center’s dispatch system, and approve budget amendment #8-A appropriating $55, 042 of fund balance in the Emergency Telephone System Fund for this purpose.

j.        Changes in BOCC Regular Meeting Schedule for 2011 for Day Time Meetings

The Board will consider changes in the Board of County Commissioners’ regular meeting calendar for year 2011 for day time meetings.

k.      Process Regarding the Board Addressing a Request from the Public to Place an Item on a Regular Board Meeting Agenda

The Board will consider approving a process regarding the Board addressing a request from the public to place an item on a regular Board meeting agenda.

l.        Process for a Member of the Board of Commissioners to Place an Item on a Meeting Agenda

The Board will consider approving the process for a member of the Board of Commissioners to place an item on a Board meeting agenda.

5.       Items Removed From Consent Agenda

6.       Public Hearings

a.      Public Hearing on Possible November 8, 2011 Special Advisory Referendum Concerning the Levy of a One-Quarter Cent (1/4¢) County Sales and Use Tax

The Board will consider:

1) Conduct a public hearing to solicit comments from the public on a possible November 8, 2011 Special Advisory Referendum Concerning the Levy of a One-Quarter Cent (1/4¢) County Sales Use Tax; 2) Direct Staff to place the attached Draft Resolution Scheduling a Special Advisory Referendum Concerning the Levy of a One-Quarter Cent (1/4¢) County Sales Use Tax on the April 5, 2011 regular meeting agenda for Board action; and 3) In preparation for possible Board approval of the referendum resolution at the April 5, 2011 regular Board meeting, schedule and direct staff to move forward with public notices for a public hearing at the same April 5, 2011 meeting in the possible uses for the potential proceeds from the additional sales tax if approved by the voters.

7.       Regular Agenda

a.      Water and Sewer Management, Planning, and Boundary Agreement (WASMPBA) Clarification

The Board will consider a resolution related to a clarification within the Water and Sewer Management, Planning, and Boundary Agreement (WASMPBA).

b.     Resolutions Providing Comments Regarding Draft 2011–2020 State Transportation Improvement Program (STIP) and the Draft 2012-2018 Metropolitan Transportation Improvement Program (MTIP)

The Board will consider resolutions providing comments regarding the Draft 2012-18 State Transportation Improvement Program (STIP).  The two resolutions are:  1) A Resolution providing Comments to the NC Department of Transportation  (NCDOT) regarding the Draft 2011-2020 State Transportation Improvement Program Division 7 projects in Orange County; and 2) A Resolution providing comments to the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO) Transportation Advisory Committee (TAC) regarding the draft 2012-18 Metropolitan Transportation Improvement Program (MTIP).

8.       Reports

a.      Report - Phase One Assessment of the Current Fire, Rescue, and Emergency Services

The Board will consider receiving the Phase One Assessment of the Current Fire, Rescue and Emergency Services System conducted by MMA Consulting Group (MMA) of Brookline, MA.

9.      County Manager’s Report

10.   County Attorney’s Report

11.    Appointments

a.      Equalization and Review Board – Appointments

The Board will consider appointments to the Board of Equalization and Review.

b.      Historic Preservation Commission – Appointment

The Board will consider an appointment to the Historic Preservation Commission.

c.      Orange County Planning Board – Appointments

The Board will consider making appointments to the Orange County Planning Board.

12.    Board Comments (Three Minute Limit Per Commissioner)

13.    Information Items

·        March 3, 2011 BOCC Meeting Follow-up Actions List

14.    Closed Session

To discuss the County’s position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property,” NCGS § 143-318.11(a)(5).

To consult with an attorney employed or retained by the public body in order to preserve the attorney‑client privilege between the attorney and the public body, which privilege is hereby acknowledged,” NCGS 143-318.11(a)(3).

15.    Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.