Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, May 17, 2011
7:00 p.m. 
Southern Human Services Center
2501 Homestead Road, Chapel Hill, NC
   

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

  1.  Additions or Changes to the Agenda

 

PUBLIC CHARGE

 

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

 

  1.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda (THREE MINUTE LIMIT PER SPEAKER - Written comments may be submitted to the Clerk to the Board.)

Petitions/Resolutions/Proclamations and other similar requests submitted by the public will not be acted upon by the Board of Commissioners at the time presented.  All such requests will be referred for Chair/Vice Chair/Manager review and for recommendations to the full Board at a later date regarding a) consideration of the request at a future regular Board meeting; or b) receipt of the request as information only.  Submittal of information to the Board or receipt of information by the Board does not constitute approval, endorsement, or consent.

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

  1.  Petitions by Board Members (Three Minute Limit Per Commissioner)
  1.  Proclamations/ Resolutions/ Special Presentations

a.      Presentation of Manager’s Recommended Fiscal Year 2011-12 Annual Operating Budget and 2011-16 Capital Investment Plan  PRESENTED

The Board will receive the Manager’s Recommended FY 2011-12 Annual Operating budget and 2011-12 Capital Investment Plan. 

b.     Proclamation Designating June 4, 2011 as South Orange Rescue Squad Day APPROVED

The Board will consider approving a proclamation recognizing South Orange Rescue Squad’s 40th Anniversary and designating June 4, 2011 as South Orange Rescue Squad Day in Orange County and authorize the Chair to sign. 

c.      Proclamation Honoring Dr. Rosemary Summers APPROVED

The Board will consider approving a proclamation proposed by the Orange County Board of Health honoring Dr. Rosemary Summers as she concludes service as Orange County Health Director and proclaiming June 1, 2011 as “Rosemary Summers Day” in Orange County and authorize the Chair to sign. 

  1.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from March 24 and April 5, 2011 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 23 requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

d.      Property Tax Releases and/or Refunds  APPROVED

The Board will consider adoption of a resolution to release property values related to nineteen (19) requests for property tax release and/or refund in accordance with North Carolina General Statute 105-381. 

e.       Agreement Renewal with UNC Family Medicine and Health Department for Physician Services APPROVED

The Board will consider renewing an agreement with UNC Family Medicine and Health Department for Physician Services pending approval of the FY 2011-12 budget and authorize the Chair to sign. 

f.       Special Fee for Select Cat Adoptions during Adopt a Shelter Cat Month (June) APPROVED

The Board will consider approving an adjustment to the standard adoption fees for select cats and kittens to $50 as part of Animal Services participation in National Adopt a Shelter Cat Month this June. 

g.      Agreement Renewal with Town of Chapel Hill for County Provision of Animal Control and Emergency Animal After-Hours Call Services and Collection of Pet License Fees APPROVED

The Board will consider approving an agreement renewal that 1) provides the Town of Chapel Hill with animal control and emergency after-hours animal services during FY2011-12; and 2) addresses the collection of pet license fees for Chapel Hill residents and authorize the Chair to sign. 

h.      Agreement Renewal with Town of Hillsborough for Animal Control and Emergency Animal After-Hours Call Services APPROVED

The Board will consider approving an agreement renewal to provide the Town of Hillsborough with animal control and emergency animal after-hours call services for FY 2011-12 for a set fee of $38,148 and authorize the Chair to sign. 

i.        Agreement Renewal with Town of Carrboro for County Provision of Emergency Animal After-Hours Call Services and Collection of Pet License Fees APPROVED

The Board will consider approving an agreement renewal the 1) provides the Town of Carrboro with emergency after-hours animal services during FY 2011-2012 and 2) addresses the collection of license fees for Carrboro residents in the amount of $6,000 and authorize the Chair to sign. 

j.        Agreement Renewal with City of Durham for Animal Control Services for the Portion of the City in Orange County APPROVED

The Board will consider approving an agreement renewal for FY 2011-12 between the County and the City of Durham to provide Animal control Services for the very small portion of the City located within Orange County in the amount of $500 and authorize the Chair to sign. 

k.      Renewal of Contracts with In-Home Aide Providers to Provide In-Home Aide Services to Eligible Adults APPROVED

The Board will consider continuing the contracts to provide In-Home Aide Services with Arcadia Health Services, Inc., Personalized Patient Home Assistance, Inc., CNC Access, Inc., Flaircare, Inc., and TAMM, LLC. For eligible adults using a joint contract between the Department of Social Services and the Department on Aging and the Contractor and authorize the Chair to sign. 

l.        Renewal of Contract with Northen Blue, L.L.P. for DSS Legal Services APPROVED

The Board will consider approval of the FY 2011-12 contract for legal representation for the Department of Social Services and authorize the Chair to sign. 

m.    Renewal of Agreement for Social Work Services Between Orange County Schools and Orange County Department of Social Services APPROVED

The Board will consider renewal o the agreement between the Orange County Schools and the Orange County Department of Social Services for the provision of eight Department of Social Services positions and related supervision to provide social work and case management services in the schools and authorize the Chair to sign. 

n.      Fox Hill Farm Central – Amendment to the Resolution of Approval APPROVED with CHANGES

The Board will consider a revision to the Resolution of Approval dated December 11, 2001 for the Fox Hill Farm Central Preliminary Plat to address on-site environmental remediation issues. 

o.      County Attorney Employment Agreement Amendment APPROVED

The Board will consider amending the Employment Agreement governing the terms and conditions of the County Attorney’s employment. 

p.      Link Government Services Center Geothermal HVAC Analysis/Cost Estimate APPROVED

The Board will consider the analysis and related schematic probable cost estimate for the installation of geothermal wells and related HVAC equipment of the Ling Government Services Center and authorize staff to proceed with formal Construction Document preparation and bidding of the project. 

q.      Fiscal Year 2010-11 Budget Amendment #10 APPROVED

The Board will consider approving budget and capital project ordinance amendments for fiscal year 2010-11. 

r.       911 Computer Aided Dispatch Enhancement and Approval of Budget Amendment #10-A APPROVED

The Board will consider approving the addition of Automatic Vehicle Location (AVL) and mapping capabilities to ten (10) emergency response vehicles to enhance the current 911 Emergency Communications Center dispatch system, and approve Budget Amendment #10-A appropriating $55,042 of fund balance in the Emergency Telephone System Fund for this purpose. 

s.       Hyconeechee Regional Library Contract Renewal and Agreement Renewal of Term for Professional Services of Hyconeechee Regional Library System Director APPROVED

The Board will consider renewing the final annual contract with the Hyconeechee Regional Library System that establishes operational and financial responsibilities for coordinating library services among the counties of Caswell, Orange, and Person, and to approve the renewal of the Agreement between the Hyconeechee Regional Library System and Orange County to provide professional services for a Hyconeechee Regional Library System Director and authorize the Chair to sign. 

t.        Dissolution of the Hyconeechee Regional Library System APPROVED

The Board will consider approval of the Dissolution Plan for the Hyconeechee Regional Library System an begin transition to an independent Orange County library system and authorize the Chair to sign. 

u.      OPC Area Program – Partnership Proposed with Piedmont Behavioral Health LME (Medicaid Waiver Expansion) APPROVED

The Board will consider authorizing the Orange-Person-Chatham Local Management Entity to undertake formal merger and negotiation with Piedmont Behavioral Health according to State policies and statutes regarding 1915 (b) (c) Medicaid waiver expansion. 

  1.  Items Removed From Consent Agenda
  1.  Public Hearings

a.      Unified Development Ordinance (UDO) Text Amendment Petition APPROVED with CHANGES

The Board will receive the Planning Board recommendations on a text amendment petition submitted by Mr. Ben Lloyd amending the Table of Permitted Uses to allow the Motor Vehicle Sales & Rental (New and Used) use category within the Neighborhood Commercial (NC-2) general use zoning district as a permitted use. 

b.     Review and Adoption of the Master Telecommunication Plan (MTP) Map APPROVED

The Board will consider adopting the Master Telecommunication Plan Map and a resolution establishing a policy with respect to the development of telecommunication wireless support structures on County property. 

  1.  Regular Agenda

a.      Solid Waste – Rogers Road Community APPROVED with CHANGES

The Board will consider a plan for the remediation of the impact of the landfill operations on the Rogers Road community and three options for scheduling the closure of the Orange County Landfill. 

b.     Comprehensive Plan and Unified Development Ordinance (UDO) Amendment Schedule for May 23, 2011 Joint Quarterly Public Hearing Items APPROVED

The Board will consider approving the process components and schedule for government initiated items to be heard at the May 23, 2011 Quarterly Public Hearing. 

c.      Resolutions Approving the Orange County Transportation Priority List for the 2014–2020 Transportation Improvement Program APPROVED with CHANGES

The Board will consider resolutions endorsing priority transportation projects for the 2014-2020 Transportation Improvement Program. 

d.     Orange County Comprehensive Transportation Plan Deficiency Analysis APPROVED

The Board will consider endorsing assumptions and data projections used for developing the deficiency analysis for highways. 

e.      Automated Timekeeping System APPROVED

The Board will consider authorizing the County Manager to enter into a contract with ImmixTechnology, Inc. for the purchase of Kronos timekeeping software. 

f.       Facilities Use Policy Revisions APPROVED with CHANGES

The Board will consider adopting the County’s Facilities Use Policy; and repealing an Ordinance Regulating Parks and Recreation in Orange County. 

  1.  Reports
  1.  County Manager’s Report
  1.  County Attorney’s Report
  1.  Appointments
  1.  Board Comments (Three Minute Time Limit Per Commissioner)
  1.  Information Items

·         May 3, 2011 BOCC Meeting Follow-up Actions List

·        Central Efland and Northern Buckhorn Sewer Expansion Project Update

  1.  Closed Session

“To discuss the County’s position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property,” NCGS § 143-318.11(a)(5).

“To consider and approve the unsealing of closed session minutes.”

  1.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.