Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, November 15, 2011
7:00 p.m. 
Southern Human Services Center
2501 Homestead Rd, Chapel Hill, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

  1.  Additions or Changes to the Agenda




The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.


  1.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda (THREE MINUTE LIMIT PER SPEAKER – Written comments may be submitted to the Clerk to the Board.)

Petitions/Resolutions/Proclamations and other similar requests submitted by the public will not be acted upon by the Board of Commissioners at the time presented.  All such requests will be referred for Chair/Vice Chair/Manager review and for recommendations to the full Board at a later date regarding a) consideration of the request at a future regular Board meeting; or b) receipt of the request as information only.  Submittal of information to the Board or receipt of information by the Board does not constitute approval, endorsement, or consent.

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

  1.  Petitions by Board Members (Three Minute Limit Per Commissioner)


  1.  Proclamations/ Resolutions/ Special Presentations


  1.  Consent Agenda


a.      Minutes

The Board will consider correcting and/or approving the minutes from October 13, 2011 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a release/refund resolution related to 61 requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

d.      Property Tax Releases and/or Refunds

The Board will consider adoption of a resolution to release property values related to five (5) requests for property tax release and/or refund in accordance with North Carolina General Statute 105-381. 

e.       Applications for Property Tax Exemption/Exclusion

The Board will consider four (4) untimely applications for exemption/exclusion from ad valorem taxation for the 2011 tax year. 

f.       Intergovernmental Agreements

The Board will consider approving various intergovernmental agreements and authorize the County Manager to sign. 

g.      Comprehensive Plan and Unified Development Ordinance Amendment Outline and Schedule for Upcoming Master Telecommunications Plan Item

The Board will consider adding sites to the Master Telecommunications Plan as a Planning Director initiated item for the February 27, 2012 quarterly public hearing.  

h.      Fiscal Year 2011-12 Budget Amendment #4

The Board will consider approving budget and capital project ordinance amendments for fiscal year 2011-12

i.        Approval of Conceptual Installation Plan for Electric Vehicle Charging Stations, Acceptance of Grant Funds and Approval of Budget Amendment #4-A

The Board will consider approving the conceptual installation plan for up to eight electric vehicle charging stations and accept $83,540 in grant funds awarded by the United States Department of Energy and authorize the Manager to sign. 

j.        Cost Share Adjustment for Breeze Farm Conservation Easement (Phase 2) and Approval of Budget Amendment #4-B

The Board will consider authorizing a reduction of $14,520 from NC Agriculture and Farmland Preservation Trust Funds for the agricultural conservation easement for the Breeze farm (Phase 2), and approve Budget Amendment #4-B. 

k.      Changes in BOCC Regular Meeting Schedule for 2011 and 2012

The Board will consider changes in the County Commissioners’ regular meeting calendar for years 2011 and 2012. 

  1.  Items Removed From Consent Agenda


  1.  Public Hearings

a.      Proposed Orange County Addressing and Road Naming Ordinance

The Board will conduct a public hearing on the proposed Orange County Addressing and Road Naming Ordinance in preparation for potential consideration/adoption at the Board’s December 13, 2011 regular meeting. 

b.      Efland-Buckhorn-Mebane Commercial Industrial Transition Activity Nodes and Economic Development District Access Management Plan

The Board will receive the Planning Board’s and Orange Unified Transportation Board’s recommendations, close the public hearing, and make a decision on the Efland-Buckhorn-Mebane Commercial Industrial Transition Activity Nodes (CITAN) and Economic Development District (EDD) Access Management Plan. 

  1.  Regular Agenda

a.      Authorization to Proceed with Next Steps for Chapel Hill – Carrboro City Schools Elementary School #11

The Board will review and discuss the proposed Chapel Hill-Carrboro City Schools Elementary School #11 and consider authorizing staff to proceed with necessary funding actions and next steps. 

  1.  Reports

a.      Triangle Regional Transit Program – Alternatives Analysis and the Locally Preferred Alternative

The Board will receive a presentation on the Triangle Regional Transit Program – Alternatives Analysis and the Locally Preferred Alternative and identify additional information that may be required for the Board. 

10.  County Manager’s Report

11.  County Attorney’s Report

12.  Appointments

a.      Affordable Housing Advisory Board – Appointments

The Board will consider making appointments to the Affordable Housing Advisory Board. 

b.      Orange County Parks and Recreation Council – Appointments

The Board will consider making appointments to the Orange County Parks and Recreation Council. 

13.  Board Comments (Three Minute Limit Per Commissioner)

14.  Information Items

·        November 1, 2011 BOCC Meeting Follow-up Actions List

·        Process for Instigating a Review of the Eno River Voluntary Capacity Use Agreement

·        Administrative Rules Governing the Filling of Permanent Full Time Vacancies with Incumbent Temporary and/or Qualified Employees Pursuant to the Personnel Ordinance

15.  Closed Session

16.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.