Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Monday, December 5, 2011
7:00 p.m. 
Central Orange Senior Center
103 Meadowlands Dr., Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and at the Orange County Main Library in Hillsborough.

Board Organization

a.       Election of Chair and Vice-Chair Chair - Bernadette Pelissier, Vice-Chair - Pam Hemminger

b.      Designation of Voting Delegate for all NCACC and NACo Meetings for Calendar Year December 1, 2011-2012 Valerie Foushee


a.       Manager Frank Clifton

b.      Clerk to the Board Donna Baker

c.       County Attorney John Roberts

1.       Additions or Changes to the Agenda



The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.       Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda (THREE MINUTE LIMIT PER SPEAKER – Written comments may be submitted to the Clerk to the Board.)

Petitions/Resolutions/Proclamations and other similar requests submitted by the public will not be acted upon by the Board of Commissioners at the time presented.  All such requests will be referred for Chair/Vice Chair/Manager review and for recommendations to the full Board at a later date regarding a) consideration of the request at a future regular Board meeting; or b) receipt of the request as information only.  Submittal of information to the Board or receipt of information by the Board does not constitute approval, endorsement, or consent.

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.       Petitions by Board Members (Three Minute Limit Per Commissioner)

4.       Proclamations/ Resolutions/ Special Presentations

a.      Proclamation - Human Rights Week, Human Rights Day, and Bill of Rights Day APPROVED

The Board will consider adopting a proclamation to officially recognize Human rights Week, Human Rights Day and Bill of Rights Day in Orange County during the month of December and authorize the Chair to sign. 

5.       Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from October 4 and 18, 2011 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a release/refund resolution related to 28 requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

d.      Property Tax Releases and/or Refunds APPROVED

The Board will consider adoption of a resolution to release property values related to nineteen (19) requests for property tax release and/or refund in accordance with North Carolina General Statute 105-381. 

e.       Applications for Property Tax Exemption/Exclusion APPROVED

The Board will consider eleven (11) untimely applications for exemption/exclusion from ad valorem taxation for the 2011 tax year. 

f.       Tax Collector’s Annual Settlement for Fiscal Year 2010-11 APPROVED

The Board will receive the tax collector’s annual settlement on current and delinquent taxes, and consider approving the accounting thereof, and upon acceptance of the reports, issue the Orders to Collect for Fiscal Year 2011-12. 

g.      Appointment of Four (4) Deputy Collectors APPROVED

The Board will consider appointment of Linda Jaubert, Bernice Gwynn, Valerie Curry, and Bobbie Underwood as Deputy Tax Collectors for two year terms, effective July 1, 2011 through June 30, 2013.

h.      Amending the County Manager’s Employment Agreement APPROVED

The Board will consider amending the County Manager’s employment agreement to allow for an elevated vacation accrual. 

i.        Examination of Bonds APPROVED

The Board will consider examining bonds for officials pursuant to North Carolina General Statute 58-72-20. 

j. Lease: 501 W. Franklin Street; Suites 105 and 106 APPROVED

The Board will consider renewing a lease with for Suites 105 and 106 at 501 West Franklin Street through December 2, 2012 and authorize the Chair to sign.  

k.      Schools Adequate Public Facilities Ordinance (Schools APFO) – Approval of Membership and Capacity Numbers APPROVED

The Board will consider approval of November 15, 2011 membership and capacity numbers for both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2012 SAPFO Technical Advisory Committee Report. 

l.        Formal Transfer of Ownership of Buckhorn-Mebane Water and Sewer Utilities Phase I (also known as Gravelly Hill Middle School System) to the City of Mebane APPROVED with CHANGES

The Board will consider transferring ownership of water and sewer facilities constructed by Orange County and the property on which the Gravelly Hill Middle School pump station is built to the City of Mebane and authorize the County Attorney to prepare documents and authorize the Chair to sign. 

6.       Items Removed From Consent Agenda

7.       Public Hearings

a.      Proposed Orange County Addressing and Road Naming Ordinance To Be Brought Back

The Board will consider continuing the public hearing from the Board’s November 15, 2011 regular meeting on the proposed Orange County Addressing and Road Naming Ordinance in preparation for potential consideration/adoption at the Board’s December 13, 2011 regular meeting. 

8.       Regular Agenda

a.      Resolution to Levy the Article 46 One-Quarter Cent (1/4¢) County Sales and Use Tax Approved by Voters on November 8, 2011 APPROVED with Change

The Board will consider approving a resolution levying the Article 46 One-Quarter Cent (1/4) optional sales and use tax approved by voters on November 8, 2011 and confirm Orange County’s commitment to fund unfunded or underfunded economic development and public school capital needs for a period of ten years as evidenced by the Resolution approved by the Board on June 21, 2011. 

b.     Book Drop Options at Main Library APPROVED

The Board will consider approving the designation of a parking space at the Orange County Main Library as “Book Drop Only” (Option 3) as discussed by the Board of commissioners during a work session on October 25, 2011. 

c.       Consideration and Approval of the Conceptual Site Plan for Walnut Grove Church Road Solid Waste Convenience Center Improvements APPROVED

The Board will consider approval of a conceptual site plan for the Walnut Grove Church Road Solid Waste Convenience Center, and authorize the Manager to proceed to final design an bidding of this project. 

d.      Adoption of the Code of General Ordinances APPROVED

The Board will consider codifying and adopting Orange county’s general ordinances into a Code of Ordinances. 

9.       Reports

a.      Conversion of Recycling Programs to Single Stream (Comingled) Collection REPORT RECEIVED

The Board will receive from County staff information regarding planning for implementation of single stream recycling and to consider providing guidance to staff with regard to proceeding to implementation. 

10.  County Manager’s Report

11.  County Attorney’s Report

12.  Appointments

13.  Board Comments (Three Minute Time Limit Per Commissioner)

14.  Information Items

·         November 15, 2011 BOCC Meeting Follow-up Actions List

·         Memo: Efland Cheeks Day Camp 2011 Summary

·         Memo on Surface Water Quality Monitoring

·         Memo Regarding Orange County Board of Health Review of the Responsibilities, Inspection Requirements, and Fees Associated with State-Permitted Septic Systems

15.  Closed Session

16.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.