Orange County Board of Commissioners

Meeting Agenda
Click on the links below to view agenda items in Adobe®
.pdf format

Download Acrobat Reader

Print-friendly version

Regular Meeting
Tuesday, December 13, 2011
7:00 p.m. 
Southern Human Services Center
2501 Homestead Rd, Chapel Hill, NC
   

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

  1.  Additions or Changes to the Agenda

 

PUBLIC CHARGE

 

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

 

  1.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda (THREE MINUTE LIMIT PER SPEAKER – Written comments may be submitted to the Clerk to the Board.)

Petitions/Resolutions/Proclamations and other similar requests submitted by the public will not be acted upon by the Board of Commissioners at the time presented.  All such requests will be referred for Chair/Vice Chair/Manager review and for recommendations to the full Board at a later date regarding a) consideration of the request at a future regular Board meeting; or b) receipt of the request as information only.  Submittal of information to the Board or receipt of information by the Board does not constitute approval, endorsement, or consent.

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

  1.  Petitions by Board Members (Three Minute Limit Per Commissioner)

 

  1.  Proclamations/ Resolutions/ Special Presentations

a.         Resolution of Appreciation for The Herald-Sun/The Chapel Hill Herald and Publisher Rick Bean

The Board will consider adopting a Resolution of Appreciation for The Herald-Sun, The Chapel Hill Herald and Publisher Rick Bean, specifically for The Chapel Hill Herald and the fifty-two (52) weeks of donated advertisements for Orange County and authorize the Chair to sign. 

b.         Presentation of the Federal Emergency Management Agency (FEMA) National Flood Insurance Program (NFIP) Community Rating System Plaque to the Board of County Commissioners

The Board will receive formal recognition from the FEMA National Flood Insurance Program Community Rating System, through the State of North Carolina Department of Emergency Management, with the presentation of a plaque designating that Orange County has achieved a CRS rating of 8. 

c.          Proclamation for Bill of Rights Day in Orange County

The Board will consider a proclamation to recognize December 15, 2011 as Bill of Rights Day in Orange County and authorize the Chair to sign. 

d.         Family and Consumer Sciences Week in Orange County Proclamation

The Board will consider approving a proclamation recognizing the week of December 18 through 24, 2011 as Family and consumer Sciences Week in Orange County and authorize the Chair to sign. 

e.          Presentation of Comprehensive Annual Financial Report FYE 6/30/2011

The Board will receive the Comprehensive Annual Financial Report for the fiscal year ended June 30, 2011. 

f.          Government Finance Officers’ Association (GFOA) Certificate of Achievement Award

The Board will consider recognizing the Financial Services staff of the Orange County Financial Services Department for earning the Government Finance Officers’ Association Certificate of Achievement for the June 30, 2010 Comprehensive Annual Financial Report. 

  1.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from October 25, November 1 and 10, 2011 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a release/refund resolution related to 36 requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

d.      Property Tax Releases and/or Refunds

The Board will consider adoption of a resolution to release property values related to thirty-five (35) requests for property tax release and/or refund in accordance with North Carolina General Statute 105-381. 

e.       Applications for Property Tax Exemption/Exclusion

The Board will consider nine (9) untimely applications for exemption/exclusion form ad valorem taxation for the 2011 tax year and one (1) for the 2010 year. 

f.       Property Tax Releases and/or Refunds (Business Personal Property)

The Board will consider adoption of a resolution to release property values related to four hundred and one (401) tax notices which need a property tax release and/or refund in accordance with North Carolina General Statute 105-381. 

g.      Housing Rehabilitation Program – N.C. Housing Finance Agency

The Board will consider adopting a revised Assistance Policy and a revised Procurement Policy for the 2011 Single Family Housing Rehabilitation Program funded by the N.C. Housing Finance Agency and authorize the Chair to sign. 

h.      Fiscal Year 2011-12 Budget Amendment #5

The Board will consider approving budget, grant, and capital project ordinance amendments for Fiscal Year 2011-12. 

i.        Lease Approval: 1914 New Hope Church Road to Orange County Board of Education

The Board will consider approving a long-term lease with the Orange County Board of Education for County-owned property at 1914 New Hope Church road and authorize the Chair to sign. 

j.        Approval of Budget Amendment #5-A for the SportsPlex Pool Area Dectron HVAC and Locker Room Renovations

The Board will consider approving budget Amendment #5-A by approving $217,000 for pool HVAC and $194,000 for locker room renovations and authorize the Manager to accept bids. 

k.      Changes in BOCC Regular Meeting Schedule for 2012

The Board will consider two changes to the County Commissioners’ regular meeting calendar for 2012. 

l.        Intergovernmental Agreements

The Board will consider approving various intergovernmental agreements. 

  1.  Items Removed From Consent Agenda

 

  1.  Public Hearings

a.      Orange-Alamance Boundary Land Use and Zoning Atlas Amendments

The Board will receive the Planning board recommendation, close the public hearing, and make a decision on a Planning Director initiated amendment to the Orange County 2030 Comprehensive Plan Land Use Element Map and the Zoning Atlas to establish zoning and land use categories for lots being located within Orange county’s planning jurisdiction in conjunction with the formalization of the Orange-Alamance county line. 

  1.  Regular Agenda

a.      Proposed Orange County Addressing and Road Naming Ordinance

The Board will consider adopting a resolution amending Chapter 6, Article II, the current Building and Building Regulations sections of the Code of Ordinances, with the proposed Orange County Addressing and Road Naming Ordinance and authorize the Chair to sign. 

b.      Interlocal Agreement Regarding Funding of the Chapel Hill Municipal Library and Improved Interoperability of Library Systems

The Board will consider an Interlocal Agreement by and between Orange County and the Town of Chapel Hill regarding funding of the Chapel Hill Municipal Library and improved interoperability of library systems and if approved, authorize the Chair to sign. 

c.       Emergency Services Workgroup

The Board will consider recommendations for the Emergency Services Workgroup and give direction to staff as to the Workgroup’s scope of services. 

d.      Review of the VIPER (Voice Interoperability Plan for Emergency Responders) Original Design and Implementation and Strategies to Improve Coverage and Capacity

The Board will consider implementing a plan to improve the original VIPER (Voice Interoperability Plan for Emergency Responders) system installation by expanding both coverage and capacity of the system and authorize the Manager to sign. 

e.       Study /Assessment for Emergency Medical Services and E911 Communications Center and Approval of Budget Amendment #5-B

The Board will consider a recommendation regarding the County’s Emergency Medical Services System and E911 Communications Center by contracting with a consultant for $26,400 to assist the department to develop a multiyear strategic plan; and to approve Budget Amendment #5-B and authorize the Manager to sign. 

f.       Creation of a Non-Profit Corporation to Manage the Operations of the Piedmont Food and Agriculture Processing Center

The Board will consider approving draft bylaws for the non-profit corporation to be created for the purpose of operation the Piedmont Food and Agriculture Processing Center; to authorize the County Manager and County Attorney establish a non-profit corporation; and to consider other issues related to the creation of a non-profit corporation. 

  1.  Reports

10.  County Manager’s Report

11.  County Attorney’s Report

12.  Appointments

a.      Animal Services Advisory Board – Appointments

The Board will consider making appointments to the Animal Services Advisory Board. 

b.     Commission for the Environment – Appointments

The Board will consider making appointments to the Commission for the Environment. 

c.      Board of Health – Appointments

The Board will consider making an appointment to the Board of Health. 

d.     Historic Preservation Commission – Appointment

The Board will consider making an appointment to the Historic Preservation Commission.  

e.      Orange County Nursing Home Community Advisory Committee – Appointment

The Board will consider making an appointment to the Orange County Nursing Home Community Advisory Committee. 

13.  Board Comments (Three Minute Limit Per Commissioner)

14.  Information Items

·        December 5, 2011 BOCC Meeting Follow-up Actions List

·        Fire Protection Districts/Insurance Districts Update

15.  Closed Session

16.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.