Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, January 24, 2012
7:00 p.m. 
Department of Social Services, Hillsborough Commons
113 Mayo Street., Hillsborough, NC
   

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and at the Orange County Main Library in Hillsborough.

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

 

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda (THREE MINUTE LIMIT PER SPEAKER – Written comments may be submitted to the Clerk to the Board.)

Petitions/Resolutions/Proclamations and other similar requests submitted by the public will not be acted upon by the Board of Commissioners at the time presented.  All such requests will be referred for Chair/Vice Chair/Manager review and for recommendations to the full Board at a later date regarding a) consideration of the request at a future regular Board meeting; or b) receipt of the request as information only.  Submittal of information to the Board or receipt of information by the Board does not constitute approval, endorsement, or consent.

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.   Petitions by Board Members (Three Minute Limit Per Commissioner)

4.  Proclamations/ Resolutions/ Special Presentations

a.         OWASA Annual Update Presentation

The Board will receive a presentation and information from the Orange Water and Sewer Authority on the recent activities. 

b.         ABC Board Update Presentation

The Board will receive a brief presentation from Orange County Alcoholic Beverage Control Board representatives on recent ABC Board activities and operations. 

c.          Affordable Housing Performance Report

The Board will receive the Annual Affordable Housing Performance Report from the Orange county Affordable Housing Advisory Board. 

d.         Proclamation: “Human Relations Month”

The Board will consider officially proclaiming the month of February as “Human Relations Month” in Orange County and authorize the Chair to sign. 

e.          Resolution Regarding Proposed Amendment to the NC Constitution That Defines Marriage

The Board will consider adopting a resolution voicing opposition to the proposed amendment to the NC Constitution that defines marriage and thereby promotes discrimination and authorize the Chair to sign.   

5.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from November 15, 17, 21 and December 13, 2011 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a release/refund resolution related to 83 requests for motor vehicle property tax releases or refunds. 

d.      Property Tax Releases and/or Refunds

The Board will consider adoption of a resolution to release property values related to seventy-six (76) requests for property tax release and/or refunds in accordance with North Carolina General Statute 105-381. 

e.       Applications for Property Tax Exemption/Exclusion

The Board will consider nine (9) untimely applications for exemption/exclusion from ad valorem taxation for the 2011 tax year. 

f.       Extension of Tax Listing Period for 2012

The Board will consider extending the period for which property is listed for taxes to February 29, 2012. 

g.      Professional Services Agreement – Tourism Advertising by Clean Design

The Board will consider approving a professional services agreement for tourism marketing and advertising with Clean Design and authorize the Chair to sign. 

h.      Citizen Participation Plan for Housing/Community Development Programs

The Board will consider approving the Citizen Participation Plan for use in the implementation of federal and state housing programs. 

i.        Residential Anti-Displacement and Relocation Assistance Plan

The Board will consider adopting a Residential Anti-Displacement and Relocation Assistance Plan for Orange County. 

j.        Adoption of a Reimbursement Resolution for Chapel Hill Carrboro City Schools Elementary #11

The Board will consider adopting a reimbursement resolution authorizing the County to reimburse itself and Chapel Hill – Carrboro City Schools for non-general obligation bond project expenditures incurred for the construction of Elementary #11, and to schedule a public hearing. 

k.      Approval of a Lease Agreement between Chapel Hill – Carrboro City Schools and PTA Thrift Shop Managers, LLC

The Board will consider approving a lease agreement between Chapel Hill – Carrboro City Schools and PTA Thrift Shop Managers, LLC for the lease of office space. 

l.        Lease/License Renewal Agreement – Alternate Daily Landfill Cover

The Board will consider approving the renewal of a license/lease agreement with LSC Environmental Products, LLC, formerly Landfill Service Corporation, to provide an alternative to soil for applying to the surface of the waste at the end of each day and authorize the Chair to sign. 

m.    Expiration of Option to Purchase Hillsborough Commons

The Board will acknowledge the February 2012 expiration of an Option to Purchase Hillsborough Commons as provided in the lease executed in 2008, and officially decline its execution. 

n.      Agreement for County Co-Holding of Conservation Easements with the Eno River Association

The Board will consider an agreement between Orange County and the Eno River Association for the co-holding of conservation easements subject to final review by the County Attorney, and authorize the Chair and Clerk to sign. 

o.      Unified Development Ordinance Amendment Outline and Schedule for Upcoming Item

The Board will consider and approve process components and the schedule for a Planning Director initiated item for the February 27, 2012 Quarterly Public Hearing. 

p.      Request for Road Addition to the State Maintained Secondary Road System

The Board will consider making a recommendation to the North Carolina Department of Transportation concerning a petition to add a subdivision road in Piney Mountain Phase  II Subdivision (Twin Pine Lane) to the State Maintained Secondary Road System. 

q.      Roadway Status of Woodkirk Lane and Petition for Addition to State Maintained System

The Board will consider reviewing Woodkirk Lane in the context of OUTBoard policy and comment upon a request to allow for a private road to be added to the State Maintained Secondary Road System. 

r.       Correction to Ordinance 2011-036 – Class II Kennels/Riding Stables

The Board will consider adopting a revised Ordinance amending the UDO to correct a staff error. 

s.       Intergovernmental Agreements

The Board will consider approving various intergovernmental agreements and authorize the Manage to sign. 

6.  Items Removed From Consent Agenda

7.  Public Hearings

a.      Orange Co. CDBG Program – FY 2010 Scattered Site Housing Rehabilitation Program Amendment

The Board will receive public comments regarding a proposed amendment to the County’s FY 2010 Housing Rehabilitation Community Development Block Grant for the Scattered Site Housing Rehabilitation Program and consider approving a resolution authorizing submission of the formal contract and authorize the Chair to sign subject to final approval by the County Attorney. 

b.      North Carolina Community Transportation Program (CTP) Administrative Grant Application for FY 2012/2013

The Board will conduct an annual public hearing on the North Carolina community Transportation Program grant application by Orange county Public Transportation for FY 2012/2013, approve the grant application, adopt a resolution, and authorize the County Attorney to complete the necessary certifications and assurances. 

8.  Regular Agenda

a.      Resolution of Approval – Conservation Easement for the Brooks Farm; and Approval of Budget Amendment #5-C

The Board will consider a resolution to approve the purchase of and acceptance by Orange county of an agricultural watershed protection conservation easement for the Brooks farm, and authorize the Chair and Clerk to sign subject to final approval by the County Attorney; and approve Budget Amendment #5-C. 

b.      Charge of the Emergency Services Workgroup

The Board will consider a recommendation for the Charge for the Emergency Services Workgroup. 

c.       Next Steps: Northern Human Services Center

The Board will consider information about community efforts regarding the disposition of the Northern Human Services Center; and to provide direction to staff on next steps. 

d.      Resolution Requesting Representation on the Burlington-Graham Metropolitan Planning Organization Transportation Advisory Committee

The Board will consider approving a resolution to request County representation on the Burlington-Graham Metropolitan Planning Organization. 

e.       Update on Triangle Regional Transit Program – Alternatives Analysis and the Locally Preferred Alternative

 

f.       Update Report on Reformulated Economic Development Advisory Board

The Board will receive a report on proposed actions for the creation of a new advisory board to support Orange County’s Economic Development activities, and provide direction as needed. 

9.  Reports

a.      Update on Buckhorn-Mebane Phase 2 Water and Sewer Utility Design

The Board will receive an update on the progress of the Buckhorn-Mebane Phase 2 utility design for economic development. 

10.  County Manager’s Report

11.  County Attorney’s Report

12.  Appointments

a.      Orange County Arts Commission – Appointment

The Board will consider making an appointment to the Orange County Arts Commission. 

b.      Orange County Emergency Services Workgroup – Appointments

The Board will consider making appointments to the Orange County Emergency Services Work Group. 

c.       Human Relations Commission – Appointment

The Board will consider making an appointment to the Human Relations Commission. 

d.      Orange County Nursing Home Community Advisory Committee – Appointment

The Board will consider making an appointment to the Orange County Nursing Home Community Advisory Committee. 

13.  Board Comments (Three Minute Limit Per Commissioner)

14.  Information Items

·        December 13, 2011 BOCC Meeting Follow-up Actions List

15.  Closed Session

“To consult with an attorney employed or retained by the public body in order to preserve the attorney‑client privilege between the attorney and the public body, which privilege is hereby acknowledged. General policy matters may not be discussed in a closed session and nothing herein shall be construed to permit a public body to close a meeting that otherwise would be open merely because an attorney employed or retained by the public body is a participant.” NCGS § 143‑318.11(a) (3).

To approve and open closed session minutes.

“To discuss matters related to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations,” NCGS § 143-318.11(a)(4).

16.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.