Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, June 5, 2012
7:00 p.m. 
Department of Social Services, Hillsborough Commons
113 Mayo Street, Hillsborough, NC
   

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD # 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and at the Orange County Main Library in Hillsborough.

1.   Additions or Changes to the Agenda

PUBLIC CHARGE

 

The Board of Commissioners pledges to the residents of Orange County its respect. The Board asks its residents to conduct themselves in a respectful, courteous manner, both with the Board and with fellow residents.  At any time should any member of the Board or any resident fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.       Matters not on the Printed Agenda (Limited to One Hour – THREE MINUTE LIMIT PER SPEAKER – Written comments may be submitted to the Clerk to the Board.)

Petitions/Resolutions/Proclamations and other similar requests submitted by the public will not be acted upon by the Board of Commissioners at the time presented.  All such requests will be referred for Chair/Vice Chair/Manager review and for recommendations to the full Board at a later date regarding a) consideration of the request at a future regular Board meeting; or b) receipt of the request as information only.  Submittal of information to the Board or receipt of information by the Board does not constitute approval, endorsement, or consent.

b.      Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Petitions by Board Members (Three Minute Limit Per Commissioner)

4.  Proclamations/ Resolutions/ Special Presentations

5.  Consent Agenda

a.         Minutes

The Board will consider correcting and/or approving the minutes from March 1, 13 and May 15, 2012 as submitted by the Clerk to the Board. 

b.        Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a release/refund resolution related to 49 requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

c.         Property Tax Releases and/or Refunds

The Board will consider adoption of a resolution to release property values related to twenty-six (26) requests for property tax release and/or refunds in accordance with North Carolina General Statute 105-381. 

d.        Application for State Aid to Public Libraries

The Board will consider authorizing the Chair to sign the application for State Aid grant as required by the State Library of North Carolina. 

e.         Renewal of Contract with Northen Blue, L.L.P. for DSS Legal Services

The Board will consider approval of the FY 2012-13 contract for legal representation for the Department of Social Services and authorize the Chair to sign. 

f.          Renewal of Contracts with In-Home Aide Providers to Provide In-Home Aide Services to Eligible Adults

The Board will consider continuing contracts to provide In-Home Aide Services with Arcadia Health Services, Inc., CNC Access, Inc., Flaircare, Inc., and TANN, L.L.C. for eligible adults using a joint contract between the Department of Social Services and the Department on Aging and the contractor and authorize the Chair to sign. 

g.         Renewal of Agreement for Social Work Services Between Orange County Schools and Orange County Department of Social Services

The Board will consider renewal of the agreement between the Orange County Schools and the Orange County Department of Social Services for the provision of eight Department of Social Services positions and related supervision to provide social work and case management services in the schools and authorize the Chair to sign. 

h.        Renewal of Agreement with UNC Hospitals for DSS to Provide Medicaid Workers

The Board will consider renewal of the agreement for income maintenance staff at UNC Hospitals and authorize the Chair to sign. 

i.           Rejection of All Bids for Construction of Walnut Grove Church Road Solid Waste Convenience Center and Authorization to Rebid

The Board will consider rejecting all bids received and authorize staff to rebid for the construction of the Walnut Grove Church Road Solid Waste Convenience Center. 

j.          Orange County ABC Board Travel Policy

The Board will consider approving the Orange county Alcoholic Beverage Control Board’s adoption and use of the Orange County’s travel policy. 

k.        Request for Road Addition to the State Maintained Secondary Road System

The Board will consider making a recommendation to the North Carolina Department of Transportation concerning a petition to add a subdivision road in Birdsong Subdivision (Birdsong Lane) to the State Maintained Secondary Road System. 

6.  Public Hearings

a.         Proposed UDO Text Amendment: New Section 6.20: Public Sewer Connection

The Board will receive the Planning Board recommendation, close the public hearing, and make a decision on a Planning Director initiated text amendment to create a new Section 6.20 of the Unified Development Ordinance (UDO) outlining public sewer connection requirements. 

b.         UDO Text Amendment(s) – Rural Economic Development Area Conditional Zoning District

The Board will receive the Planning Board recommendation, close the public hearing and make a decision on a Planning Director initiated Unified Development Ordinance (UDO) text amendment relating to the creation of the Rural Economic Development Area Conditional Zoning District (REDA-CZ-1) in the NC Highway 57 Speedway area. 

c.          Public Hearing on Potential Placement of a Half-Percent Sales Tax Referendum for Public Transportation on the November 2012 Elections Ballot

The Board will conduct a public hearing on the potential placement of a ½ - percent sales tax referendum on the November 2012 ballot as a funding source for implementing the Bus and Rail Investment Plan in Orange County.   

7.  Regular Agenda

a.      Orange County Transit Plan and Related Agreement

Updated Transit Plan submitted 5-31-12

The Board will consider adoption of the Orange County Transit Plan and approval of the Implementing Agreement and if approved, authorize the Chair to sign.

b.     Decision on Placement of a Half-Percent Sales Tax Referendum for Public Transportation on the November 2012 Elections Ballot

The Board will make a decision on the placement of a ½ - percent sales tax referendum on the November 2012 ballot as a funding source for implementing the Bus and Rail Investment Plan in Orange County. 

c.      Approval of a Settlement Resolution Authorizing an Exchange of Properties Between Orange County and Eno River Parking Deck, LLC, and Approval of Budget Amendment #9-B

The Board will consider approving a resolution regarding settlement with Eno River Parking Deck, LLC, authorizing the purchase for $1,000,000 and the exchange of properties valued at $580,000 pursuant to North Carolina General Statute 160A-271 to purchase the Eno River Parking Deck, and to approve Budget Amendment #9-B and authorize the Chair to sign. 

d.     Recommendations from the Emergency Services Workgroup for VIPER Radio System Improvements and Communication System Improvements

The Board will receive recommendations from the Emergency Services Workgroup for VIPER Radio System Improvements and Communication System Improvements included in the Capital Investment Plan for Fiscal Year 2012-13 and incorporate the recommendation as appropriate into the approval of the Fiscal Year 2012-13 Annual Budget. 

e.      Approval of a Recommendation from the Emergency Services Workgroup to Conduct a Coverage Assessment for the VIPER System

The Board will consider approving a recommendation from the Emergency Services Workgroup to conduct a Needs Assessment for the VIPER System to improve County-wide coverage and authorize the Manager to sign a contract not to exceed $50,000. 

f.       Authorization to Proceed with Development of New Fire Protection Contracts with the North Chatham Fire Department, the Town of Carrboro, and the Town of Chapel Hill

The Board will consider approving the recommendation from the Emergency Services Workgroup to proceed with the development of New Fire Protection Contracts with the North Chatham Fire Department, the Town of Carrboro, and the Town of Chapel Hill for implementation by July 1, 2013, and to authorize the Chair to send letters to the three entities providing notice of plans to terminate the existing fire protections contracts as of June 30, 2013. 

g.      Amendment to Orange County Code of Ordinances Regarding Weapons

The Board will consider amending the Orange County code of Ordinances to prohibit the carrying of concealed weapons on certain Orange County property and authorize the Chair to sign. 

8.  Reports

9.  County Manager’s Report

10.  County Attorney’s Report

11.  Appointments

12.  Board Comments (Three Minute Limit Per Commissioner)

13.  Information Items

·        May 15, 2012 BOCC Meeting Follow-up Actions List

·        Memo – Efland Cheeks Community Center Access and Usage Follow-up

·        BOCC Chair Letter Regarding NC 10% Campaign

·        BOCC Chair Letter Regarding “Ban the Box” Proposal

·        BOCC Chair Letter Regarding May 8, 2012 Election Report

·        BOCC Chair Letter Regarding Potential Significant Locations Project with the Town of Hillsborough

14.  Closed Session

15.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.