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Recreation - Policies and Procedures

Registration | Inclusion | Hardship | Photos | Youth Athletic Leagues

Registration

Registrations are accepted one of three ways:

Registrations are processed first come, first served.  Payment is accepted as cash, check (payable to OCPR), or credit card (Visa, MasterCard, or Discover).  Payment must be made in full at the time of registration. 

Minimum/Maximum

In order to ensure the best possible program for all participants, many activities have minimum and maximum enrollments.  Registration may close before the registration deadline if a program reaches its maximum.  Likewise, programs may be cancelled if the minimum is not met

Refunds

Program fees are 100% refundable when the program is cancelled by the Department.  If requested prior to seven days in advance of the first program date, a full refund less a $5.00 administrative fee will be given.  If requested between two and six days of the start of the program, a 50% refund less $5.00 will be given.  No refund will be given if requested less than two days before the start of the program.  No administrative fee is charged if a household credit is accepted.  This credit would expire by May 15 each year.  At that time the appropriate refund would be processed, minus the $5.00 administrative fee.  No household credits will be issued between May 16 and June 30 each year.

A receipt number or participant date of birth is required to verify the validity of each refund request.

For refunds, please contact Lisa Brashear at (919) 245-2660.

Inclusion Statement

Orange County Department of Environment, Agriculture, Parks and Recreation (DEAPR) is committed to providing inclusive recreation opportunities and encourages individuals with and without disabilities to participate together. In order for individuals with disabilities to participate as fully as possible, reasonable accommodations will be provided. If you or a family member will need accommodations, please add the request on the registration form and/or call our office at (919) 245-2660.

Hardship Policy

Participants who receive the reduced lunch benefit from Orange County Schools are entitled to a 25% reduction on some program fees.  Orange County DEAPR- Recreation reserves the right to exempt some programs and costs including all camps, any late fees, and equipment purchases.  For more informaton on what programs are eligible for hardship discounts, contact the Recreation main office at (919) 245-2660.

Photos

Orange County Department of Environment, Agriculture, Parks & Recreation reserves the right to photograph and publish photographs of participants for publicity purposes.  Photographs may also be shared with program instructors. 

Youth Athletic Leagues

Player Skills Assessments and Drafts

One objective of Orange County Recreation Youth Athletic Leagues is to ensure that each parent, participant and coach is given the opportunity to participate in a fun, enjoyable and fair athletic league.  To this end, most leagues employ an assessment and draft procedure in an effort to distribute players equitably across all teams.  Assessment times are selected by the participant at the time of registration.  More information on Skills Assessments and Drafts is available at XXXXX

Athletic Parent Meeting

Prior to participating in an Orange County Department of Environment, Agriculture, Parks and Recreation youth athletics league, at least one parent or guardian per player must attend a mandatory Parent Meeting.  The purpose of this meeting is to review the Department's stated goal of encouraging good sportsmanship and social interaction through active participation.  In addition to learning how to support their child(ren)'s athletic endeavors, parents will review the Department's policies regarding behavior and decorum at League-sponsored programs and events.  Must be attended once per year.  More information on Parent Meetings, including a schedule of dates, times and locations is available at http://orangecountync.gov/recparks/parent_meetings.asp

Equipment

For some athletics programs (ex. Football), specialized equipment is issued to players individually.  This equipment is to be returned to the Department at the conclusion of the program.  Players and their families will be notified of this at the time of equipment distribution.  A registration block may be placed on a participant's or family's record in the event that equipment is not returned.